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Portable Appliance Testing

East Lothian Council

This public procurement record has 2 releases in its history.

Award

30 Sep 2026 at 10:00

Award Notice
Tender

17 Jun 2026 at 15:22

Tender Notice
Summary of the contracting process

East Lothian Council procured portable appliance testing and minor repair services for electrical equipment across its properties. The work covers portable and movable appliances, including IT equipment, handheld tools and kitchen appliances, in schools, offices, community centres, housing facilities and other public buildings and assets. The contractor carries out inspections and electrical safety tests, makes minor repairs such as replacing plugs or fuses and fixing cables, and keeps equipment records and lists up to date. Appliances must be labelled with test results, traceable asset numbers and re-test dates. Scotland Excel conducted the tender on the council’s behalf; East Lothian Council is the buyer and will manage the contract. Delivery is across East Lothian, including Haddington.

The procurement is complete and the contract was awarded to Invincible Security Ltd, which has signed an active contract. The contract was signed on 7 September 2026 and is valued at £236,728.65. The tender specified a three-year contract, with two optional extensions of 12 months each. There was one lot, covering testing and minor repairs across the council’s properties. The council used an open procedure. Award evaluation weighted price at 60% and quality at 40%. Eight bids were received, including seven from SMEs. The award is recorded as active; the contract period is set out as 1,080 days, with the extension options described separately.

For suppliers considering comparable future work for East Lothian Council, this award demonstrates demand for a coordinated, council-wide portable appliance testing service rather than isolated testing at a single site. A credible provider needs to inspect and test a varied appliance estate across schools, offices, community centres, housing facilities and other public buildings, undertake minor electrical repairs, and maintain accurate asset registers and equipment labelling. The work suits a contractor able to organise repeat annual visits across multiple property types and keep test results, asset numbers and re-test dates traceable. The council assessed both service quality and price, with price carrying the larger weighting. Community benefits were included in the requirement, so suppliers should be prepared to address those as part of a future comparable service.

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Notice Information

Notice Title

Portable Appliance Testing

Notice Description

East Lothian Council (ELC) requires a contract for Portable Appliance Testing. Its core purpose is to procure a competent contractor to carry out the inspection, testing, and minor repair of portable electrical equipment across a wide range of council-owned properties.

Lot Information

Lot 1

The overview of the requirement which is set out the Specification for a Portable Appliance Testing (PAT) contract for East Lothian Council (ELC). Its core purpose is to procure a competent contractor to carry out the inspection, testing, and minor repair of portable electrical equipment across a wide range of council-owned properties. The scope of the service covers all portable and movable electrical appliances (e.g. IT equipment, handheld tools, kitchen appliances) located within ELC buildings such as schools, offices, community centres, housing facilities, and other public assets. The contractor is responsible for conducting annual inspections and tests across all listed properties, as well as carrying out minor repairs (e.g. replacing plugs, fuses, or fixing cables). They must also manage asset records, update equipment lists, and ensure all appliances are correctly labelled with test results, traceable asset numbers, and re-test dates. Additional information: Scotland Excel is acting on behalf of East Lothian Council (ELC) in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal: The contract term is for a 3 year period with the option for East Lothian Council to extend by 12 months on 2 occasions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b742
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092176-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

71 - Architectural, construction, engineering and inspection services

CPV Codes

31600000 - Electrical equipment and apparatus

71630000 - Technical inspection and testing services

71632000 - Technical testing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£236,728 £100K-£500K

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
17 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM Scotland, TLM73 East Lothian and Midlothian
Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Supplier Information

Number of Suppliers
1
Supplier Name

Invincible Security Ltd.

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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