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Water Hygiene - Monitoring & Risk Assessments

Gentoo Group

This public procurement record has 2 releases in its history.

Tender

07 Sep 2026 at 11:08

UK4 - Tender Notice
Planning

23 Jun 2026 at 11:53

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Gentoo Group is seeking one supplier to provide water hygiene services for its public buildings and properties in Sunderland. The requirement centres on monitoring for Legionella bacteria and carrying out water-system risk assessments. Where Gentoo lacks the resource or capacity, the supplier may also be asked to complete remedial works, subject to Gentoo’s discretion and further discussion. Services must comply with The Control of Legionella Bacteria in Water Systems L8 Approved Code of Practice 2013 and HSG274 Parts 2 and 3. This is a services contract, classified under environmental issues consultancy services. The opportunity is suitable for small and medium-sized enterprises and is intended for a supplier able to deliver the full service across Gentoo’s relevant buildings and properties.

The process has reached tender: Gentoo invited offers through an open procedure for a single-lot framework agreement. Enquiries had to be submitted by 1 October 2026 at 09:00, and offers by 8 October 2026 at 09:00. The contract is scheduled to run from 8 January 2027 to 7 January 2029, with two possible 12-month extensions, up to 7 January 2031. Its gross estimated value is £328,000. The framework may be used with or without reopening competition, and the procurement documents include a Schedule of Rates. Offers are evaluated on quality and price, including quality questions covering social value and a commercial Schedule of Rates. The anticipated award decision date is 1 December 2026. Electronic submission is allowed in English, with no participation fee.

This opportunity suits water hygiene and environmental health specialists with practical experience of Legionella control in public or similarly managed buildings. Strong bidders will need the technical capability to carry out compliant monitoring and risk assessments under the L8 Approved Code of Practice 2013 and HSG274 Parts 2 and 3, and to provide remedial works when Gentoo requires additional capacity. The single-supplier structure favours an organisation able to manage the complete service rather than a narrow testing-only role, with sufficient operational capacity to cover Gentoo’s buildings and properties. Tender responses will be judged on both technical quality and price, with social value included in the quality assessment. Small and medium-sized enterprises are explicitly considered suitable, and there is no participation fee.

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Notice Information

Notice Title

Water Hygiene - Monitoring & Risk Assessments

Notice Description

Gentoo are seeking to award a contract for the provision of Water Hygiene Services. The Successful Supplier will be required to deliver these services to Gentoo public buildings and properties in accordance with 'The Control of Legionella Bacteria in Water Systems' L8 Approved Code of Practice 2013 and HSG274 Parts 2&3. Gentoo requires one supplier to deliver the service provision of Legionella monitoring and risk assessments. In instances where Gentoo does not have the resource or capacity, the successful supplier may be required to complete remedial works, this is at the discretion of Gentoo and will be discussed with the supplier in more detail as and when necessary. The framework agreement will be in place for a 24 month period, with the option to extend by 2 x 12 month periods, providing there is still a requirement / budget and the successful supplier is performing to a satisfactory standard. The duration will not exceed 48 month.

Planning Information

Gentoo Group is pleased to publish this pre-market engagement notice to generate early interest in our forthcoming tender for Water Hygiene Services. Gentoo are seeking to award a contract for the provision of Water Hygiene Services. The Successful Supplier will be required to deliver these services to Gentoo public buildings and properties in accordance with ‘The Control of Legionella Bacteria in Water Systems’ L8 Approved Code of Practice 2013 and HSG274 Parts 2&3. Gentoo requires one supplier to deliver the service provision of Legionella monitoring and risk assessments. In instances where Gentoo does not have the resource or capacity, the successful supplier may be required to complete remedial works, this is at the discretion of Gentoo and will be discussed with the supplier in more detail as and when necessary. The framework agreement will be in place for a 24 month period, with the option to extend by 2 x 12 month periods, providing there is still a requirement / budget and the successful supplier is performing to a satisfactory standard. The duration will not exceed 48 month. Submission address and any special instructions https://app.panacea-software.com/gentoo/ Suppliers should register on the new Central Digital Platform (Find a Tender) to store, update, and share core business information (qualifications, financial data, exclusions) to bid for public contracts under the Procurement Act 2023. Registration involves creating a GOV.UK One Login, setting up an organization profile, and generating a share code for tender submissions. Buyers and Suppliers: How to use the Central Digital Platform, the enhanced Find a Tender service (HTML) https://www.gov.uk/government/publications/procurement-act-2023-short-guides/buyers-and-suppliers-how-to-use-the-central-digital-platform-the-enhanced-find-a-tender-service-html Guidance: Central Digital Platform and Publication of Information (HTML) Updated 20 April 2026 https://www.gov.uk/government/publications/procurement-act-2023-guidance-documents-procure-phase/guidance-central-digital-platform-and-publication-of-information-html

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06baea
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084280-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90713000 - Environmental issues consultancy services

Notice Value(s)

Tender Value
£328,000 £100K-£500K
Lots Value
£328,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20262 weeks ago
Submission Deadline
8 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Jan 2027 - 7 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Gentoo Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR3 3XR
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC23 Sunderland
Local Authority
Sunderland
Electoral Ward
Doxford
Westminster Constituency
Houghton and Sunderland South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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