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L&Q North West (NW) Servicing & Maintenance of Active Fire Assets

LONDON & QUADRANT HOUSING TRUST

This public procurement record has 2 releases in its history.

Planning

18 Aug 2026 at 10:38

UK2 - Preliminary Market Engagement Notice
Planning

23 Jun 2026 at 12:23

UK1 - Pipeline Notice
Summary of the contracting process

London & Quadrant Housing Trust intends to procure servicing and maintenance for active fire safety assets across its North West housing portfolio. The service covers existing operational housing stock, new-build handovers and assets transferred into the portfolio during the contract. Requirements include statutory planned servicing and maintenance, reactive and emergency attendance for faults, failures and alerts, out-of-hours response for life-critical systems, and remedial works. Remedial work may arise from servicing inspections, call-centre reports, Fire Safety Team or Neighbourhood Housing Lead notifications, fire risk assessment actions, and programmes such as EWS1 and AOV. This is a fire safety systems maintenance service, classified under CPV 50000000 for repair and maintenance services, delivered across the North West of England.

This procurement is at the planning stage: L&Q has stated its intention to procure and expects to use an open procedure. The planned procurement is above threshold and comprises one planned lot. The estimated value is £2,215,229 excluding VAT, or £2,658,175.05 including VAT. The intended contract period is 1 November 2028 to 31 October 2033. L&Q expects to publish the next notice on 18 October 2027; this is an indicative publication date, not a deadline to respond. Preliminary market engagement is planned through a questionnaire issued on In-Tend, with visibility for suppliers through ConstructionLine Marketplace. The questionnaire is scheduled for return by 1 September 2026. The lot is identified as suitable for small and medium-sized enterprises.

The work is likely to suit specialist fire safety systems contractors able to service, maintain, test and repair a varied housing-portfolio asset base. Suppliers should be prepared to work to statutory and compliance requirements, applicable British Standards, manufacturer guidance and the housing provider’s compliance plan. Relevant capability includes planned and reactive maintenance, emergency and out-of-hours attendance, remedial works, auditable compliance evidence, and responding to fire risk assessment and related inspection actions. Contractors will need sufficient operational capacity to accommodate portfolio changes, including new handovers and transferred assets, while asset volumes may vary and there is no minimum volume guarantee. SMEs are expressly considered suitable. Businesses with experience of life-critical systems, AOV programmes, EWS1-related work or housing call-centre response should use the planned market engagement to prepare their position before the procurement reaches the market.

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Notice Information

Notice Title

L&Q North West (NW) Servicing & Maintenance of Active Fire Assets

Notice Description

This contract covers the statutory servicing, maintenance, remedial works, and associated support services for Active Fire Safety systems across L&Q's North West housing portfolio. The contracts are intended to ensure that all applicable fire safety systems remain compliant, operationally effective, and supported by auditable evidence at all times, thereby contributing to the L&Q's overarching objective of keeping residents, staff and buildings safe. he contracts cover all Active Fire Safety assets installed within the Employer's portfolio, including: * Existing operational stock * New build handovers * Assets transferred into the portfolio during the contract term. Services include: * Planned servicing and maintenance in line with statutory and compliance requirements * Reactive and emergency attendance following faults, failures, or alerts * Out-of-hours response for life-critical systems * Remedial works arising from: o Planned servicing inspections o Reactive reports via L&Q's call centre o Notifications from the Fire Safety Team or Neighbourhood Housing Leads o Fire Risk Assessment (FRA) actions o Other inspection programmes or projects (E.G. EWS1, AOV programmes) Asset servicing frequencies vary by system type and are defined by the applicable British Standard, manufacturer guidance, and L&Q's compliance plan. Asset volumes are indicative and may vary during the contract term. No minimum volume guarantee is provided. Contractors must maintain sufficient capacity to accommodate reasonable portfolio change.

Planning Information

L&Q will issue a PME questionnaire on In-Tend which contractors are welcome to complete and return via the portal, the PME questionnaire will also be advertised to suppliers on ConstructionLine MarketPlace for visibility.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bafc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078418-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£2,215,229 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
18 Oct 20272 years to go
Award Date
Not specified
Contract Period
1 Nov 2028 - 31 Oct 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON & QUADRANT HOUSING TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E15 4PN
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLD North West (England), TLD36 Greater Manchester North West
Local Authority
Newham
Electoral Ward
Stratford
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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