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Provision of Audience Seating & Temporary Portable Staging

Royal Welsh College of Music and Drama

This public procurement record has 2 releases in its history.

Award

07 Aug 2026 at 10:09

UK7 - Contract Details Notice
Tender

24 Jun 2026 at 11:34

UK4 - Tender Notice
Summary of the contracting process

The Royal Welsh College of Music and Drama is buying goods for the redevelopment of the Old Library in Cardiff into a performance and teaching space, specifically for the Sir Howard Stringer Studio. The requirement covers two related areas: 250 loose audience seats for flexible studio-style performances, supplied with storage trolleys; and portable temporary staging comprising 28 sections measuring 2m by 1m, with handrails, accessories, four additional deck sections and Hexaboard surface finishes. Delivery is in Cardiff. The University of South Wales managed the procurement for the College, but the Royal Welsh College of Music and Drama is the contracting authority and will hold the contracts. The work is categorised as goods, including theatre seating and performance equipment.

This completed below-threshold open competition has resulted in two awards. Audience Systems was awarded Lot 1 for audience seating; the contract was signed on 3 August 2026, runs from 3 August to 31 October 2026, and is worth £55,776.66 gross (£46,480.55 excluding VAT). Stage Electrics Partnership Ltd trading as Stage Electrics was awarded Lot 2 for portable temporary staging; the contract was signed on 24 July 2026, runs from 24 July to 31 October 2026, and is worth £40,767.28 gross (£33,972.73 excluding VAT). Both lots had an estimated gross value of £50,000. The tender closed for submissions at 12 noon on 15 July 2026, with enquiries closing at 12 noon on 10 July 2026. Both lots used 70% price and 30% quality evaluation, and were suitable for SMEs and voluntary, community or social enterprises.

This procurement shows a buyer seeking specialist performance-space equipment in two distinct supply areas: loose theatre seating with practical storage, and modular temporary staging with safety handrails, accessories, extra deck sections and a durable Hexaboard finish. Suppliers well placed for comparable work would have reliable manufacturing or distribution capability, experience supplying theatres, studios, arts venues or education settings, and the capacity to deliver coordinated equipment to a live redevelopment project. Credibility would also come from demonstrating product quality, durability, safe and flexible configuration, straightforward storage and installation support. Seating manufacturers, staging specialists, theatre equipment distributors and capable SMEs could position themselves for similar requirements from this College by evidencing relevant installations, responsive project delivery and strong quality assurance.

How relevant is this notice?

Notice Information

Notice Title

Provision of Audience Seating & Temporary Portable Staging

Notice Description

As part of its ongoing redevelopment of the Old Library in Cardiff into a performance and teaching space, The Royal Welsh College of Music and Drama (RWCMD) seeks to purchase audience seating and portable temporary staging for the Sir Howard Stringer Studio.

Lot Information

Audience Seating

Set of 250 loose audience seats for flexible usage in a studio style performance space along with storage trolleys.

Portable Temporary Staging

Set of 28 of 2m x 1m staging sections with handrail and accessories to create, at minimum the configurations outlined below for audience seating plus 4 extra deck sections with handrails, all with Hexaboard surface finish.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bbf0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075131-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39111200 - Theatre seats

39150000 - Miscellaneous furniture and equipment

Notice Value(s)

Tender Value
£83,333 Under £100K
Lots Value
£83,332 Under £100K
Awards Value
Not specified
Contracts Value
£80,452 Under £100K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
15 Jul 2026Expired
Future Notice Date
Not specified
Award Date
24 Jul 20261 months ago
Contract Period
24 Jul 2026 - 31 Oct 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Welsh College of Music and Drama
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3ER
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
2
Supplier Names

Audience Systems

Stage Electrics Partnership Ltd T/A Stage Electrics

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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