Notice Information
Notice Title
Estates Window Cleaning Pre Liminary Market Engagement Event Registration
Notice Description
Tai Hedyn Limited (Hedyn) (Association) was created on the 1st of April 2025 through the merger of Melin Homes Limited (registered number: 27421R) and Newport City Homes Housing Association Limited. (registered number: 30192R). Hedyn provides homes and services to customers across South-east Wales. With approximately 15,000 homes, it is the second largest housing association in Wales, and operates across five local authorities: Blaenau Gwent, Monmouthshire, Newport, Powys, and Torfaen. Preliminary Market Engagement Details: Hedyn is seeking to engage with the market as part of a preliminary market engagement (PME) exercise to help inform its future procurement of Estates window cleaning. The objectives of the PME event are: * To gain a better understanding of market capacity and capabilities * To gauge and generate market interest in the requirement * To discuss and explore best practice, efficiencies and innovation within the market * To help understand potential service delivery models for Heydn's property portfolio * To provide an opportunity for suppliers to engage and raise questions to Hedyn regarding the requirement or procurement approach Contract Details: Hedyn intends to procure experienced and competent service providers to deliver a window cleaning programme across its property portfolio. The programme includes a range of property types and tenures; however, the scope of the portfolio may vary over the contract term due to property acquisitions, disposals, and development activity. Property types within the service requirement include, but are not limited to: * Low-rise residential blocks * High-rise and multi storey buildings * Sheltered housing schemes The service requirement will include, but is not limited to: * Cleaning of external (and internal) windows * Ensuring all windows are clear of dirt, grime, smears and debris * Delivery of a consistent service delivery in alignment with programme dates with minimal disruption to customers. The service providers must adhere to strict compliance with all current Health and Safety Legislation and all best practices. Service providers must comply with the following legislation and requirements; however, this list is not exhaustive: * The Workplace (Health, Safety and Welfare) Regulations 1992 * Health and Safety at Work etc Act 1974 * The Control of Substances Hazardous to Health Regulations 2002 (COSHH) * The Management of Health and Safety at Work Regulations 1999 * The Personal Protective Equipment at Work Regulations 1992 (These are changing on 6 April 2022) * The Reporting of Injuries, Diseases and Dangerous Occurrences Regulation 2013 (RIDDOR) * The Provision and Use of Work Equipment Regulations 1998 * Work at Height Regulations 2005 * Risk Assessments and Method Statements (RAMS)
Planning Information
If you would like to attend the event, please complete the registration form. Suppliers wishing to attend must register for the event no later than Friday 10th July 2026. Please use the following link to the E-Tender Portal to register for the event: https://www.delta-esourcing.com/delta/respondToList.html?accessCode=35733N96Y5 Event Details: The Preliminary Market Engagement event is to be held on 20th July 2026 at 2pm in Newport. The location is to be confirmed subject to the number of suppliers registering to attend the event. Suppliers that have registered to attend the event will be notified directly to confirm the location. Therefore, it is important that Suppliers when registering for the event must provide email contact details. The event format will be as followed: • Presentations by Technical Leads and Procurement • Question and Answers for suppliers Pre-Market Engagement Event Objectives The objectives for the event are for the Association to: • To gain a better understanding of market capacity and capabilities • To gauge and generate market interest in the requirement • To discuss and explore best practice, efficiencies and innovation within the market • To help understand potential service delivery models for Heydn’s property portfolio • To provide an opportunity for suppliers to engage and raise questions to Hedyn regarding the requirement or procurement approach Following the event there will be an opportunity for suppliers to ask further questions to Hedyn regarding the requirement. The responses will be circulated to all attendees via the E-Tender Portal. All presentation documentation will be included within the Tender Pack when it is published via the E-Tender Portal.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06bc37
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/059443-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
90911000 - Accommodation, building and window cleaning services
Notice Value(s)
- Tender Value
- £410,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 24 Jun 2026Today
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Sep 20263 months to go
- Award Date
- Not specified
- Contract Period
- 31 Mar 2027 - 1 Apr 2030 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- TAI HEDYN LIMITED
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- NEWPORT
- Postcode
- NP20 2DW
- Post Town
- Newport
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL54 Monmouthshire and Newport
- Delivery Location
- TLL16 Gwent Valleys, TLL21 Monmouthshire and Newport, TLL24 Powys
-
- Local Authority
- Newport
- Electoral Ward
- Pillgwenlly
- Westminster Constituency
- Newport East
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/059443-2026
24th June 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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