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Invitation to Tender for the Management of Cleaning Services at Hamstead Hall Academy Trust

HAMSTEAD HALL ACADEMY TRUST

This public procurement record has 2 releases in its history.

Tender

17 Jul 2026 at 16:46

UK4 - Tender Notice
Planning

24 Jun 2026 at 14:59

UK3 - Planned Procurement Notice
Summary of the contracting process

Hamstead Hall Academy Trust is procuring school cleaning services for two schools in North-West Birmingham: Hamstead Hall Academy, a secondary school with around 1,200 pupils, and Grestone Academy, a primary school with around 380 pupils. The service covers cleaning classrooms, corridors and other school areas, with the aim of maintaining a consistently high standard and a clean, orderly environment that supports teaching and learning. The contractor is expected to provide quality assurance, daily interaction with a school representative at each site, effective handover of special requirements and comments, and flexible support for Trust activities and key events. The procurement is for services, classified as school cleaning services.

The process has reached tender: the Trust invited offers through an open procedure. It is a single-lot procurement, with tenders to be submitted electronically through the Red Box Tender Portal. The enquiry deadline was 3 September 2026 at 5.00pm, and the tender submission deadline is 16 September 2026 at 5.00pm. The award decision is due by 2 October 2026 at 11.59pm. The contract is scheduled to run from 4 December 2026 to 3 December 2029, with two possible one-year extensions, giving a latest potential end date of 3 December 2031. Its estimated value is £1,200,000 excluding VAT, or £1,440,000 including VAT. Commercial and quality criteria each carry 50% of the evaluation weighting.

This opportunity suits cleaning contractors with experience in education or other multi-site environments, and is explicitly suitable for small and medium-sized enterprises. Bidders should be able to deliver reliable daily cleaning across a secondary and a primary school, organise staffing around school needs and maintain an appropriate staffing level. The requirement favours suppliers with robust quality assurance systems, effective operational management and clear communication at both local and manager level. Teams will need suitable training and development, while the contractor must support daily information transfer about special needs and comments. A flexible, proactive service model is important, including the capacity to undertake additional work and respond to significant events in the Trust’s calendar.

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Notice Information

Notice Title

Invitation to Tender for the Management of Cleaning Services at Hamstead Hall Academy Trust

Notice Description

The Hamstead Hall Academy Trust has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process. The trust consists of two schools based in the North-West Birmingham area which are: 1) Hamstead Hall Academy, a secondary school with around 1200 pupils. 2) Grestone Academy, a primary school with around 380 pupils. Aims of the Service and Tender The key aims of the tender are to: - Provide a high standard of cleaning - Deliver the cleaning services with consistency - good quality assurance systems in place - Good communication at local and operations manager level with the Trust - two-way communication - Daily interaction with the School representative at each site - Develop an effective method of handing over any special needs and comments on a daily basis - A Contractor that adopts a flexible and proactive approach to all Trust activities. - Cleaners to work the hours that best suit the needs of the School and maximise the work completed - A Contractor that operates using the optimum level of staffing. Training and development of the teams at the School This does not imply that this is not happening now - these are the aims of the contract. The Trust work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors and other areas of the Trust impacts upon the teaching and learning that goes within the Trust. The Trust expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.

Lot Information

Lot 1

Renewal: The contract will be awarded for a three-year duration with the option of two additional one-year extensions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bc59
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067985-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
£1,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20261 months ago
Submission Deadline
16 Sep 20263 weeks to go
Future Notice Date
17 Jul 2026Expired
Award Date
Not specified
Contract Period
4 Dec 2026 - 3 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMSTEAD HALL ACADEMY TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B20 1HL
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Handsworth Wood
Westminster Constituency
Birmingham Perry Barr

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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