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Seat Refresh Project

Caledonian Sleeper Limited

This public procurement record has 2 releases in its history.

Award

09 Sep 2026 at 14:08

Award Notice
Tender

26 Jun 2026 at 10:40

Tender Notice
Summary of the contracting process

Caledonian Sleeper Limited commissioned replacement upholstery fabric for passenger seating across its Caledonian Sleeper fleet, including fabric for armrests. The work covers fabric supply only: existing seat structures, shells, foam cushions, headrests and armrests remain unchanged. The supplier is expected to provide a complete solution, including technical support, certification evidence and assistance with validation needed to meet current railway fire-safety, smoke-emission and passenger-seating standards for Operational Category 3 sleeper vehicles. This is a railway passenger-interior materials requirement, classified as upholstery fabrics (CPV 19243000). Delivery and associated work are centred on Polmadie Depot in Scotland. The buying organisation is Caledonian Sleeper Limited, a railway services organisation. The selected supplier is Diamond Rail Services, an SME based in Sheffield.

The procurement has reached award and contract signature. Caledonian Sleeper Limited used an open procedure, with electronic submissions in English. The estimated procurement value was £350,000. Bids closed at 4pm on 27 July 2026, with bid opening at 4.30pm the same day; the contract was signed on 2 September 2026. Diamond Rail Services was awarded the contract for the requirement, and two bids were received, both from SMEs and submitted electronically. The contract period is 90 days, with no renewal or additional purchase options. Evaluation combined price, weighted at 40%, with quality criteria: design and passenger experience 30%, technical compliance and certification 30%, durability and whole-life performance 20%, supply-chain and fleet support 10%, and sustainability 10%.

This requirement indicates demand for specialist railway passenger-seat upholstery materials rather than complete seat refurbishment. A credible future competitor would need to supply durable upholstery and armrest fabrics for sleeper-vehicle use, while demonstrating compliance with railway fire-safety, smoke-emission and passenger-seating standards. The work also favours suppliers able to produce robust certification evidence, provide technical advice and support validation activities with the operator. Design quality and passenger experience matter alongside technical compliance, so relevant material-design capability is important. Evidence of durability, maintainability and whole-life performance would strengthen a future offer, as would reliable supply-chain management, delivery coordination and fleet support. Sustainability and environmental performance are also explicit considerations. Experience serving rail or comparable regulated passenger interiors would help demonstrate capability, although the award information identifies the selected supplier only as an SME.

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Notice Information

Notice Title

Seat Refresh Project

Notice Description

Caledonian Sleeper Limited (CSL) is seeking proposals from suitably qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating, including armrest fabric installed within the Caledonian Sleeper fleet. The objective is to replace the existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles.

Lot Information

Lot 1

Caledonian Sleeper Limited (CSL) is seeking proposals from suitably qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating, including armrest fabric installed within the Caledonian Sleeper fleet. The objective is to replace the existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles. The replacement programme is limited to the upholstery fabric. Existing seat structures, seat shells, foam cushions, headrests and armrests will remain unchanged. The successful supplier shall provide a complete solution including fabric supply, technical support, certification evidence and support for any validation activities necessary to achieve compliance with current railway standards.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bdcc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085415-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

19 - Leather and textile fabrics, plastic and rubber materials

CPV Codes

19243000 - Upholstery fabrics

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20261 months ago
Submission Deadline
27 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caledonian Sleeper Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

Diamond Rail Services

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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