The Stour Academy Trust Provision of Supply Agency Services

{
    "tag": [
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    "id": "ocds-h6vhtk-06c2f2-2026-07-03T08:54:25+01:00",
    "date": "2026-07-03T08:54:25+01:00",
    "ocid": "ocds-h6vhtk-06c2f2",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPRM-9434-VNYQ",
            "name": "PHP Law LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPRM-9434-VNYQ"
            },
            "address": {
                "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Claire Jones",
                "email": "claire.jones@phplaw.co.uk",
                "telephone": "+44 01234567890"
            },
            "roles": [
                "buyer",
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            "details": {
                "url": "https://www.phplaw.co.uk",
                "classifications": [
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                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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        },
        {
            "id": "GB-PPON-PMTC-8298-GPDM",
            "name": "The Stour Academy Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMTC-8298-GPDM"
            },
            "address": {
                "streetAddress": "Park View, Sturry",
                "locality": "Canterbury",
                "postalCode": "CT2 0NR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ44"
            },
            "contactPoint": {
                "name": "Tommy Cullen",
                "email": "tommy.cullen@stouracademytrust.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
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                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMTC-8298-GPDM",
        "name": "The Stour Academy Trust"
    },
    "planning": {
        "noEngagementNoticeRationale": "The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
    },
    "tender": {
        "id": "STO01.11",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "The Stour Academy Trust Provision of Supply Agency Services",
        "description": "This tender opportunity has been issued by The Stour Academy Trust (the Trust). The proposed contracts will be for the provision of supply agency services to the Trust where cover cannot be provided in-house. The service is intended to provide access to safe, compliant and good quality agency workers when required, while supporting the Trust's objectives of continuity of provision, safeguarding compliance, operational flexibility and value for money. The Trust predominantly requires short-term supply cover where absence or operational need cannot be covered in-house. There may also be occasions where longer-term supply cover is required, including to support extended absence, vacancy cover or continuity of provision. The Trust intends to award contracts to four (4) Providers following evaluation of tenders. The contracts will be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1).",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79620000",
                        "description": "Supply services of personnel including temporary staff"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 1500000,
            "amount": 1250000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107019&TID100112107&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-08-10T11:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-03T11:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-07T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 1500000,
                    "amount": 1250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Supply Agency Provider 16.5% Provision of Temporary Agency Workers 16.5% Vetting Processes 8.5% Contract Mobilisation & Management 8.5%",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price Assessment",
                            "description": "Lowest Pay Rate Charge to the Trust Per Staff Member - Casual Cover under 12 weeks 30.0% Lowest Average Pay Rate Charge to the Trust Per Staff Member - Full Responsibility under 12 weeks 10.0% Lowest Average Pay Rate Charge to the Trust Per Staff Member - Full Responsibility over 12 weeks 5.0% Temporary to Permanent Fee % 60 days or below 5.0%",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "a. Employer's (Compulsory) Liability Insurance* = [PS10m] b. Public Liability Insurance = [PS5m] c. Professional Indemnity Insurance = [PS1m] d. Product Liability Insurance = [PSN/A]"
                        },
                        {
                            "type": "technical",
                            "description": "Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in the education sector. To constitute a pass, at least two contract example provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-28T00:00:00Z",
                    "endDate": "2029-09-27T23:59:59+01:00",
                    "maxExtentDate": "2031-09-27T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 years with the option of 2 further 1 year extensions (3 + 1 + 1)"
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "062567-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/062567-2026",
                "datePublished": "2026-07-03T08:54:25+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Invoices are to be submitted in arrears in a format agreed by the Trust. The Provider must ensure that invoices are raised without delay. Payments will be made by BACS. Payment Terms of 30 days. Invoices shall be supported by detailed electronic information in a format as agreed with the Trust. The charge day rates are fixed for the 3 years and can only be varied by up to the NLW uplift for the relevant year for support staff and Government Teacher pay increase for Teachers. The contract terms and pricing will roll into the extension periods unless any amendments to clauses or pricing is requested and negotiated. The charge day rates cannot be increased at any other time during the year."
        },
        "riskDetails": "Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a material breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of services. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks."
    },
    "language": "en"
}