Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Framework for Bus Shelters and Associated Parts

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

10 Jul 2026 at 15:12

UK4 - Tender Notice
Summary of the contracting process

Caerphilly County Borough Council is inviting tenders for a Framework for Bus Shelters and Associated Parts. The tender process follows the Open Procedure as per The Procurement Act 2023, and aims to establish a framework for three years, with a potential extension of up to two additional years. The framework will cover the supply of approximately 10 bus shelters annually, with the first phase ending in March 2027, and will require accompanying parts for their maintenance. Located in the United Kingdom, specifically the UKL16 region, this procurement falls under the goods category and involves an estimated value of £450,000 gross. The submission deadline is midday on 20th August 2026, with the enquiry period concluding on 17th August 2026. The contract will commence on 1st October 2026.

The opportunity presents significant potential for business growth, especially for those in the manufacturing and supply chain of public transport infrastructure. Small and medium-sized enterprises (SMEs) with expertise in producing bus shelters and related components are particularly well-suited to bid for this tender. The open, below-threshold competition allows competitive pricing strategies with price being the sole evaluation criterion, weighted at 100%. By participating, businesses can secure a stable demand over the framework period and establish themselves as key suppliers to the Caerphilly County Borough, enhancing their portfolio and potentially expanding their market reach in the public infrastructure sector.

How relevant is this notice?

Notice Information

Notice Title

Framework for Bus Shelters and Associated Parts

Notice Description

Caerphilly County Borough Council is seeking to procure a Framework for Bus Shelters and Associated Parts. The Authority is currently responsible for approximately 515 bus shelters located throughout the County Borough. The Authority anticipates that it will purchase approximately 10 bus shelters during the 2026/27 financial year. Suppliers will need to be able to confirm that they can do this prior to End of March 2027. Further purchases of approximately 10 bus shelters per year in future financial years will also be required. For the avoidance of doubt, this figure is an estimate only and requirements are both grant funding dependent and demand led. The Authority does not guarantee to purchase any quantities of components or works. Further to this, the Authority will likely require associated parts and equipment to ensure the upkeep of the Bus Shelters throughout their life. It is envisaged that parts will be purchased where appropriate from the original supplier throughout the lifetime of the shelter to ensure that they are maintained in accordance with the original product. Generic items may be purchased from the original supplier or elsewhere as the Authority deems appropriate. All information relating to the tender and contract can be found within the Tender Document Pack. This procurement process is being undertaken in accordance with the Open Procedure as set out within The Procurement Act 2023. The Authority intends to establish a Framework for a period of three (3) years with the option to extend for a further period of up to twenty-four (24) months. The Authority will appoint up to three (3) Contractors to this Framework Agreement. The Tender Document Pack contains the following: Tender Document Appendix 1 - Schedule of Rates Appendix 2 - Specification Appendix 3 - TOMs Response Document Appendix 4 - Framework Agreement Appendix 5 - Call Off Form Terms & Conditions Appendix 6 - Example Drawing Tender Evaluation Process will be evaluated as a two-stage process: * Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire ("WPSQ"). * Stage Two - The second stage of the evaluation process will consist of the Award Criteria. Following confirmation that the evaluation requirements of Stage One have been met, Bidders will proceed to Stage Two of the evaluation process. This stage consists of the Project Team evaluating the Bidder's response to the following criteria and weightings: Price 100% All tenders must be electronically submitted on Proactis by 12:00 (noon) on Thursday 20th of August 2026.

Lot Information

Lot 1

Renewal: The Authority intends to establish a Framework for a period of three (3) years with the option to extend for a further period of up to twenty-four (24) months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c8e2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065318-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44212321 - Bus shelters

Notice Value(s)

Tender Value
£375,000 £100K-£500K
Lots Value
£375,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jul 20265 days ago
Submission Deadline
20 Aug 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06c8e2-2026-07-10T16:12:33+01:00",
    "date": "2026-07-10T16:12:33+01:00",
    "ocid": "ocds-h6vhtk-06c8e2",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWHP-2369-JPYL",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWHP-2369-JPYL"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park",
                "locality": "Hengoed",
                "postalCode": "CF82 7PG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL16"
            },
            "contactPoint": {
                "name": "Marc de Graaf",
                "email": "DEGRAM@caerphilly.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.caerphilly.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWHP-2369-JPYL",
        "name": "Caerphilly County Borough Council"
    },
    "tender": {
        "id": "PS3025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Framework for Bus Shelters and Associated Parts",
        "description": "Caerphilly County Borough Council is seeking to procure a Framework for Bus Shelters and Associated Parts. The Authority is currently responsible for approximately 515 bus shelters located throughout the County Borough. The Authority anticipates that it will purchase approximately 10 bus shelters during the 2026/27 financial year. Suppliers will need to be able to confirm that they can do this prior to End of March 2027. Further purchases of approximately 10 bus shelters per year in future financial years will also be required. For the avoidance of doubt, this figure is an estimate only and requirements are both grant funding dependent and demand led. The Authority does not guarantee to purchase any quantities of components or works. Further to this, the Authority will likely require associated parts and equipment to ensure the upkeep of the Bus Shelters throughout their life. It is envisaged that parts will be purchased where appropriate from the original supplier throughout the lifetime of the shelter to ensure that they are maintained in accordance with the original product. Generic items may be purchased from the original supplier or elsewhere as the Authority deems appropriate. All information relating to the tender and contract can be found within the Tender Document Pack. This procurement process is being undertaken in accordance with the Open Procedure as set out within The Procurement Act 2023. The Authority intends to establish a Framework for a period of three (3) years with the option to extend for a further period of up to twenty-four (24) months. The Authority will appoint up to three (3) Contractors to this Framework Agreement. The Tender Document Pack contains the following: Tender Document Appendix 1 - Schedule of Rates Appendix 2 - Specification Appendix 3 - TOMs Response Document Appendix 4 - Framework Agreement Appendix 5 - Call Off Form Terms & Conditions Appendix 6 - Example Drawing Tender Evaluation Process will be evaluated as a two-stage process: * Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (\"WPSQ\"). * Stage Two - The second stage of the evaluation process will consist of the Award Criteria. Following confirmation that the evaluation requirements of Stage One have been met, Bidders will proceed to Stage Two of the evaluation process. This stage consists of the Project Team evaluating the Bidder's response to the following criteria and weightings: Price 100% All tenders must be electronically submitted on Proactis by 12:00 (noon) on Thursday 20th of August 2026.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44212321",
                        "description": "Bus shelters"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 450000,
            "amount": 375000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "goods",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-08-20T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-17T23:59:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 450000,
                    "amount": 375000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-09-30T23:59:59+01:00",
                    "maxExtentDate": "2031-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Authority intends to establish a Framework for a period of three (3) years with the option to extend for a further period of up to twenty-four (24) months."
                }
            }
        ],
        "documents": [
            {
                "id": "065318-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/065318-2026",
                "datePublished": "2026-07-10T16:12:33+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}