Provision of School Catering Services for Nascot Wood Schools

{
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    "date": "2026-07-16T19:56:14+01:00",
    "ocid": "ocds-h6vhtk-06ca05",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPXQ-4851-DJLL",
            "name": "Nascot Wood Junior School",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPXQ-4851-DJLL"
            },
            "address": {
                "streetAddress": "Nascot Wood Road",
                "locality": "Watford",
                "postalCode": "WD17 4YS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "name": "Vaishali Phatak",
                "email": "admin@nascotwoodjm.herts.sch.uk",
                "telephone": "01923 238784"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.nascotwoodjm.herts.sch.uk/",
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                        "description": "Public authority - sub-central government"
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    "buyer": {
        "id": "GB-PPON-PPXQ-4851-DJLL",
        "name": "Nascot Wood Junior School"
    },
    "planning": {
        "noEngagementNoticeRationale": "A preliminary market engagement notice was not published due to time constraints and the fact that the school catering supply market is mature, highly competitive, and well-understood by the contracting authority. Prior dialogue was limited to high-level market familiarity and has not influenced the evaluation criteria or specifications. All information is published equally to all potential bidders via this Open Procedure."
    },
    "tender": {
        "id": "ocds-h6vhtk-06ca05",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of School Catering Services for Nascot Wood Schools",
        "description": "Nascot Wood Schools invite tenders from suitably qualified catering providers for the provision of school catering services. The schools are seeking a catering partner that can provide high-quality, nutritious meals, excellent customer service, value for money, and a positive dining experience for pupils and staff. The proposed contract term is three years commencing on 5th January 2027, with the option to extend for a further period of two years by mutual agreement. Total number of children is approximately 420 and the service will include full lunch service plus breakfast and afterschool club provsions. TUPE (Transfer of Undertakings Protection of Employment) is anticipated to apply to this contract, and relevant anonymised staffing data will be made available to shortlisted bidders upon signing a Non-Disclosure Agreement.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55524000",
                        "description": "School catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1004000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Submissions should be emailed to: admin@nascotwoodjm.herts.sch.uk admin@nascotwoodinfants.herts.sch.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
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        },
        "tenderPeriod": {
            "endDate": "2026-09-11T17:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-20T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-19T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1004000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality of Service Proposal",
                            "description": "The quality of the tenderer's proposed catering service, including service delivery arrangements, customer service approach, communication and reporting, pupil engagement, sustainability initiatives, and overall understanding of the schools' requirements.",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Food Quality and Menu",
                            "description": "Assessment of the quality, nutritional value and variety of the proposed menus, including compliance with the School Food Standards, use of seasonal and locally sourced produce where appropriate, sustainability initiatives, special dietary provision, allergen management, and the approach to encouraging pupil meal uptake.",
                            "numbers": [
                                {
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                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "price",
                            "name": "Financial Proposal",
                            "description": "Assessment of the tenderer's pricing proposal, including overall value for money, transparency of pricing, separate pricing for each school, proposed meal prices, and the allocation of shared costs and overheads. The pricing proposal should demonstrate financial sustainability for both schools over the contract term.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Staffing/ TUPE & Mobilisation",
                            "description": "Assessment of the tenderer's proposed mobilisation plan, approach to the transfer and management of TUPE employees, staffing structure, recruitment and retention, training, contingency arrangements, and ability to implement the service successfully from the contract commencement date.",
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                            "type": "quality",
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                        },
                        {
                            "type": "quality",
                            "name": "Food Quality and Menu",
                            "description": "Assessment of the quality, nutritional value and variety of the proposed menus, including compliance with the School Food Standards, use of seasonal and locally sourced produce where appropriate, sustainability initiatives, special dietary provision, allergen management, and the approach to encouraging pupil meal uptake.",
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                        },
                        {
                            "type": "price",
                            "name": "Financial Proposal",
                            "description": "Assessment of the tenderer's pricing proposal, including overall value for money, transparency of pricing, separate pricing for each school, proposed meal prices, and the allocation of shared costs and overheads. The pricing proposal should demonstrate financial sustainability for both schools over the contract term.",
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                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "quality",
                            "name": "Staffing/ TUPE & Mobilisation",
                            "description": "Assessment of the tenderer's proposed mobilisation plan, approach to the transfer and management of TUPE employees, staffing structure, recruitment and retention, training, contingency arrangements, and ability to implement the service successfully from the contract commencement date.",
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                                {
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                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality of Service Proposal",
                            "description": "The quality of the tenderer's proposed catering service, including service delivery arrangements, customer service approach, communication and reporting, pupil engagement, sustainability initiatives, and overall understanding of the schools' requirements.",
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                        },
                        {
                            "type": "quality",
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                            "description": "Assessment of the quality, nutritional value and variety of the proposed menus, including compliance with the School Food Standards, use of seasonal and locally sourced produce where appropriate, sustainability initiatives, special dietary provision, allergen management, and the approach to encouraging pupil meal uptake.",
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                                {
                                    "number": 20,
                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "price",
                            "name": "Financial Proposal",
                            "description": "Assessment of the tenderer's pricing proposal, including overall value for money, transparency of pricing, separate pricing for each school, proposed meal prices, and the allocation of shared costs and overheads. The pricing proposal should demonstrate financial sustainability for both schools over the contract term.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Staffing/ TUPE & Mobilisation",
                            "description": "Assessment of the tenderer's proposed mobilisation plan, approach to the transfer and management of TUPE employees, staffing structure, recruitment and retention, training, contingency arrangements, and ability to implement the service successfully from the contract commencement date.",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Evidence of appropriate employers' liability insurance (minimum PS10 million). Evidence of public liability insurance (minimum PS10 million). Evidence of product liability insurance (minimum PS10 million). The bidder must confirm they are financially stable and able to deliver the contract for its duration. The school reserves the right to request copies of the bidder's most recent audited accounts or equivalent financial information."
                        },
                        {
                            "type": "technical",
                            "description": "Experience of providing catering services to primary schools or similar educational establishments. Evidence of compliance with food hygiene and food safety legislation. Details of relevant qualifications and training of key staff. At least two recent references for comparable contracts. Ability to mobilise the service by the contract commencement date. Experience of managing TUPE transfers."
                        },
                        {
                            "type": "economic",
                            "description": "Evidence of appropriate employers' liability insurance (minimum PS10 million). Evidence of public liability insurance (minimum PS10 million). Evidence of product liability insurance (minimum PS10 million). The bidder must confirm they are financially stable and able to deliver the contract for its duration. The school reserves the right to request copies of the bidder's most recent audited accounts or equivalent financial information."
                        },
                        {
                            "type": "technical",
                            "description": "Experience of providing catering services to primary schools or similar educational establishments. Evidence of compliance with food hygiene and food safety legislation. Details of relevant qualifications and training of key staff. At least two recent references for comparable contracts. Ability to mobilise the service by the contract commencement date. Experience of managing TUPE transfers."
                        },
                        {
                            "type": "economic",
                            "description": "Evidence of appropriate employers' liability insurance (minimum PS10 million). Evidence of public liability insurance (minimum PS10 million). Evidence of product liability insurance (minimum PS10 million). The bidder must confirm they are financially stable and able to deliver the contract for its duration. The school reserves the right to request copies of the bidder's most recent audited accounts or equivalent financial information."
                        },
                        {
                            "type": "technical",
                            "description": "Experience of providing catering services to primary schools or similar educational establishments. Evidence of compliance with food hygiene and food safety legislation. Details of relevant qualifications and training of key staff. At least two recent references for comparable contracts. Ability to mobilise the service by the contract commencement date. Experience of managing TUPE transfers."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-01-05T00:00:00Z",
                    "endDate": "2029-12-31T23:59:59Z",
                    "maxExtentDate": "2031-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract includes an option to extend the initial three (3) year term by up to a further twenty-four (24) months, creating a maximum total contract lifespan of five (5) years (60 months). Any extensions will be offered at the sole discretion of Nascot Wood Schools and will be subject to satisfactory supplier performance, adherence to key performance indicators (KPIs), continued value for money, and mutual written agreement. Extensions may be awarded as two (2) separate 12-month periods or as a single 24-month block, depending on the operational requirements of the schools."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract includes an option to extend the initial three (3) year term by up to a further twenty-four (24) months, creating a maximum total contract lifespan of five (5) years (60 months). Any extensions will be offered at the sole discretion of Nascot Wood Schools and will be subject to satisfactory supplier performance, adherence to key performance indicators (KPIs), continued value for money, and mutual written agreement. Extensions may be awarded as two (2) separate 12-month periods or as a single 24-month block, depending on the operational requirements of the schools."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The contract has not been divided into lots because the catering service requires unified operational management, shared kitchen infrastructure, and a single, cohesive staffing structure under TUPE. Dividing the requirements into separate lots would result in operational inefficiencies, duplication of management overheads, and conflicting use of school kitchen facilities. Delivering the service as a single contract ensures optimal value for money, consistency in nutritional standards, and a seamless dining experience across all school provisions."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
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        "hasRecurrence": true,
        "recurrence": {
            "dates": [
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                    "startDate": "2031-07-13T23:59:59+01:00"
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                    "startDate": "2031-07-13T23:59:59+01:00"
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        "amendments": [
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                "id": "067468-2026",
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                "id": "067469-2026",
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    },
    "language": "en"
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