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Travel Management Company

BBC (British Broadcasting Corporation)

This public procurement record has 1 release in its history.

Tender

16 Jul 2026 at 11:53

UK4 - Tender Notice
Summary of the contracting process

The BBC is procuring a travel management company to book, manage and optimise domestic and international business travel for the BBC Group. Services cover air and rail bookings, hotels and ancillary travel such as meeting-room reservations. The supplier will provide an online booking and approval tool, travel reservations aligned with BBC policy, competitive fares, dedicated account management and 24/7 traveller support. The scope also includes disruption and emergency assistance, traveller tracking, duty of care, risk management, management information, spend and carbon reporting, implementation, transition and ongoing service management. Delivery will cover the BBC’s UK organisation, commercial subsidiaries and, where appropriate, international bureaux and overseas BBC Studios locations. This is a services procurement for a diverse, multi-entity organisation operating in the UK and internationally.

The procurement has reached tender: the BBC invited offers through a selective Competitive Flexible Procedure. It includes conditions of participation, evaluation and shortlisting, an initial ITT, clarifications, dialogue, a final ITT and best and final offers before award. Questions were due by 7 August 2026 at 14:00, and expressions of interest by 14 August 2026 at 14:00. The intended award date was 5 October 2026. The contract is planned from 1 April 2028 to 31 March 2031, with two optional 12-month extensions, allowing a maximum end date of 31 March 2033. The maximum estimated value is £250 million excluding VAT and £280 million including VAT. Quality carries 60% and cost 40%. Five to six suppliers may proceed to the second stage.

This opportunity suits established travel management companies able to deliver a consistent, compliant service at substantial scale across multiple entities, user groups and locations. Suppliers should demonstrate relevant experience, technical capability and reliable service delivery, including online booking, approval workflows, account management and round-the-clock traveller support. Strong capabilities in duty of care, traveller tracking, risk management, disruption handling, management information, carbon reporting and travel-demand reduction will be important. The successful provider must scale capacity as travel volumes change and support implementation and transition. Compliance is required with data protection, health and safety, modern slavery and BBC travel policies. Participation is open to SMEs and voluntary, community or social enterprises, but suppliers need minimum annual turnover of £5 million and must meet economic, financial and mandatory requirements. Tender documents require a signed NDA before access.

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Notice Information

Notice Title

Travel Management Company

Notice Description

The BBC is looking to contract with a Travel Management Company (TMC) to support the booking, management, and optimisation of business travel. The contract will include air, rail, hotel and ancillary travel services (e.g. meeting room bookings) for domestic and international travel. This procurement is for the provision of a Travel Management Company for the benefit of the BBC Group as a whole. This includes both BBC Public Service (funded by the licence fee) and commercial subsidiaries in the UK, as well as International Bureaux where appropriate. In addition, pricing will also be requested during the tender process for BBC Studios overseas locations. The published contract value therefore represents the maximum anticipated spend across the BBC Group as a whole for the entire 5 year contract duration. The successful Supplier will be responsible for delivering a comprehensive travel solution that ensures value for money, policy compliance, duty of care, and a high standard of customer service. Services must be accessible via multiple channels, including an online booking tool, dedicated account management, and 24/7 traveller support. Key service requirements include: - Booking and management of travel reservations in line with the BBC's travel policy - Provision of an intuitive, compliant online booking and approval system - Access to competitive fares and rates across all travel categories - Traveller support services, including emergency assistance and disruption management - Duty of care provision, including traveller tracking and risk management - Management information and reporting, including spend, carbon emissions, and compliance data - Implementation, transition, and ongoing account management services - Support for sustainability objectives, including carbon reporting - Proactive support for travel reduction and demand management initiatives aligned to BBC cost-saving objectives The estimated volume of travel will vary over the contract term and will include multiple user groups and locations. The successful Supplier must demonstrate the capacity and capability to scale services in line with demand. Services are to be delivered across the BBC's organisation and must comply with all applicable legislation, including data protection, health and safety, and modern slavery requirements. The scope may extend across the wider BBC Group, including commercial subsidiaries and overseas entities. The estimated contract value represents the maximum anticipated value across the BBC Group over the term of the contract and does not constitute a guarantee of spend, with the BBC currently intending that actual expenditure will be lower. The estimated contract value also includes spend by commercial subsidiaries and other BBC Group entities, meaning that not all expenditure under the contract will be funded by the licence fee. Actual usage and spend may vary across entities. The Supplier must be capable of delivering a consistent and compliant service across a diverse, multi-entity organisation, including UK and international operations. It should be noted that VAT does not apply to Air or Rail bookings. Due to the confidential nature of this procurement, all interested suppliers must enter into a Non-Disclosure Agreement (NDA) prior to accessing the tender documents. The NDA will be provided upon expression of interest and must be completed and returned before documentation is shared.

Lot Information

Lot 1

Options: In the event of increased volumes, the BBC reserves the right to directly award similar goods, services, or works to the successful supplier(s) during the term of the contract.

Renewal: There are two 12-month options. The BBC may, at its discretion, extend the Contract for such period(s) as it determines, up to the maximum aggregate extension period of 24 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ccbd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067182-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63516000 - Travel management services

Notice Value(s)

Tender Value
£250,000,000 £100M-£1B
Lots Value
£250,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2028 - 31 Mar 2031 2-3 years
Recurrence
2032-07-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BBC (British Broadcasting Corporation)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1A 1AA
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
West End
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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