Travel Management Company

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06ccbd-2026-07-16T11:53:43+01:00",
    "date": "2026-07-16T11:53:43+01:00",
    "ocid": "ocds-h6vhtk-06ccbd",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJRB-3233-GTQL",
            "name": "BBC (British Broadcasting Corporation)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJRB-3233-GTQL"
            },
            "address": {
                "streetAddress": "Broadcasting House, Portland Place",
                "locality": "London",
                "postalCode": "W1A 1AA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "name": "Eve Metcalfe",
                "email": "no_reply@bbc.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.bbc.co.uk/supplying/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJRB-3233-GTQL",
        "name": "BBC (British Broadcasting Corporation)"
    },
    "planning": {
        "noEngagementNoticeRationale": "No Preliminary Market Engagement (PME) notice was published for this procurement. Any market engagement undertaken took place prior to the Procurement Act 2023 coming into force, and therefore was not subject to a mandatory requirement to publish a PME notice."
    },
    "tender": {
        "id": "PROC 2026 15 EM Travel Management Company",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Travel Management Company",
        "description": "The BBC is looking to contract with a Travel Management Company (TMC) to support the booking, management, and optimisation of business travel. The contract will include air, rail, hotel and ancillary travel services (e.g. meeting room bookings) for domestic and international travel. This procurement is for the provision of a Travel Management Company for the benefit of the BBC Group as a whole. This includes both BBC Public Service (funded by the licence fee) and commercial subsidiaries in the UK, as well as International Bureaux where appropriate. In addition, pricing will also be requested during the tender process for BBC Studios overseas locations. The published contract value therefore represents the maximum anticipated spend across the BBC Group as a whole for the entire 5 year contract duration. The successful Supplier will be responsible for delivering a comprehensive travel solution that ensures value for money, policy compliance, duty of care, and a high standard of customer service. Services must be accessible via multiple channels, including an online booking tool, dedicated account management, and 24/7 traveller support. Key service requirements include: - Booking and management of travel reservations in line with the BBC's travel policy - Provision of an intuitive, compliant online booking and approval system - Access to competitive fares and rates across all travel categories - Traveller support services, including emergency assistance and disruption management - Duty of care provision, including traveller tracking and risk management - Management information and reporting, including spend, carbon emissions, and compliance data - Implementation, transition, and ongoing account management services - Support for sustainability objectives, including carbon reporting - Proactive support for travel reduction and demand management initiatives aligned to BBC cost-saving objectives The estimated volume of travel will vary over the contract term and will include multiple user groups and locations. The successful Supplier must demonstrate the capacity and capability to scale services in line with demand. Services are to be delivered across the BBC's organisation and must comply with all applicable legislation, including data protection, health and safety, and modern slavery requirements. The scope may extend across the wider BBC Group, including commercial subsidiaries and overseas entities. The estimated contract value represents the maximum anticipated value across the BBC Group over the term of the contract and does not constitute a guarantee of spend, with the BBC currently intending that actual expenditure will be lower. The estimated contract value also includes spend by commercial subsidiaries and other BBC Group entities, meaning that not all expenditure under the contract will be funded by the licence fee. Actual usage and spend may vary across entities. The Supplier must be capable of delivering a consistent and compliant service across a diverse, multi-entity organisation, including UK and international operations. It should be noted that VAT does not apply to Air or Rail bookings. Due to the confidential nature of this procurement, all interested suppliers must enter into a Non-Disclosure Agreement (NDA) prior to accessing the tender documents. The NDA will be provided upon expression of interest and must be completed and returned before documentation is shared.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63516000",
                        "description": "Travel management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 280000000,
            "amount": 250000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Competitive Flexible Procedure with separate Conditions of Participation. The procedure will consist of the following stages: Conditions of Participation - Evaluation and Shortlisting Initial ITT - Clarifications - Evaluation and Shortlisting - Dialogue Final ITT Stage (Best and Final Offer) - Award For full details please refer to the tender documents"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "In order to take part in this tender, please take the following steps: *1 - Register your company on the Jaggaer eSourcing portal (this is only required once): 1.1 Go to https://bbc.bravosolution.co.uk 1.2 - Click the link on the login page to register. 1.3 - Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct business and user details. 1.5 - Note the username you chose and click 'Save' when complete. 1.6 - You will shortly receive an email with your temporary password. *2 - Express an interest in the tender: 2.1 - Login to the portal with the username/password. 2.2 - Click the 'ITT Open to all Suppliers' link. 2.3 - Click on the relevant ITT to access the content. 2.4 - Click the 'Express Interest' button at the top of the page. This will confirm your interest in participating in the tender. 2.5 - Upon expressing interest, you will be required to review, complete, and sign a Non-Disclosure Agreement (NDA). 2.6 - Once the signed NDA has been received and approved by the Authority, the ITT will be moved to your 'My ITTs' page (a secure area reserved for your projects only). 2.7 - Following NDA approval, you will be able to access the tender documents and attachments by clicking 'Buyer Attachments' within the 'ITT Details' section. *3. Responding to the tender: 3.1 - Click 'My Response' under ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). 3.2 - All ITT documentation can be found within the eTendering portal. 3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the ITT. 3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk. * * All questions relating to this ITT should be submitted via the BBC's eSourcing portal at https://bbc.bravosolution.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-08-14T14:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-08-07T14:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-05T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 280000000,
                    "amount": 250000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Suppliers are required to have a minimum annual turnover of PS5m to participate For full details please refer to tender documents"
                        },
                        {
                            "type": "technical",
                            "description": "For full details please refer to tender documents"
                        },
                        {
                            "description": "Suppliers will be assessed using a combination of pass/fail and scored criteria. Pass/fail criteria will cover minimum requirements relating to economic and financial standing, and compliance with mandatory requirements. Suppliers meeting these thresholds will be evaluated against scored criteria, including relevant experience, technical capability, and service delivery. Where a maximum number of suppliers is applied, those achieving the highest scores will be invited to tender. In the event of a tie, the BBC reserves the right to invite more than the stated maximum (6 suppliers) to ensure fair inclusion.",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2028-04-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00",
                    "maxExtentDate": "2033-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There are two 12-month options. The BBC may, at its discretion, extend the Contract for such period(s) as it determines, up to the maximum aggregate extension period of 24 months."
                },
                "hasOptions": true,
                "options": {
                    "description": "In the event of increased volumes, the BBC reserves the right to directly award similar goods, services, or works to the successful supplier(s) during the term of the contract."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "All procurement documents will be made available electronically via the BBC's e-sourcing portal (Jaggaer). Further information, such as TUPE documentation, is to be provided during the ITT stage only to the shortlisted suppliers. Suppliers will be required to register on Jaggaer to access the procurement documents, submit responses, and receive all communications relating to this procurement."
            },
            {
                "id": "067182-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/067182-2026",
                "datePublished": "2026-07-16T11:53:43+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2032-07-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}