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Stowe Valley Multi Academy Trust - Grounds Maintenance Tender

Stowe Valley Multi Academy Trust

This public procurement record has 1 release in its history.

Tender

16 Jul 2026 at 11:59

UK4 - Tender Notice
Summary of the contracting process

Stowe Valley Multi Academy Trust is procuring grounds maintenance services for 14 schools across Warwickshire and Northamptonshire. The work covers lawn, grass and sports-field maintenance; hedge, shrub and tree pruning; cleaning and treatment of hardstanding areas; weed and moss control; sports-pitch marking and upkeep; playground maintenance; and other outdoor facilities specified for each site. The purpose is to maintain and improve the appearance, safety and usability of school grounds and campuses. Services will support a Trust comprising nine primary schools, four secondary schools and one all-through school. The Trust is the contracting authority, supported by RIVA Partnership Ltd as its procurement consultancy. Schools that join the growing Trust during the contract may be added at the Trust’s discretion.

The procurement has reached tender: the buyer invited offers through a two-stage Competitive Flexible Procedure. Stage one is a Procurement Specific Questionnaire, including a company credit check; between five and ten candidates meeting the minimum criteria may proceed to stage two, the Invitation to Tender. The expression of interest and enquiry deadline is 21 August 2026 at 12:00 noon. The planned award period ends on 22 January 2027 at 23:59. The contract runs from 1 March 2027 to 28 February 2030, with an option to extend for up to two further years, to 29 February 2032. The estimated annual value is £125,000; the contract value is approximately £625,000, or £750,000 including VAT. The single lot is evaluated 50% on price and 50% on quality.

This opportunity suits experienced grounds maintenance contractors able to manage a multi-site education estate and maintain consistently high standards across 14 schools. Suppliers should demonstrate robust contract management, effective staff training and a staffing plan that covers absence. The service requires practical capability in mowing lawns and sports fields, maintaining hedges, shrubs, trees, playgrounds and sports pitches, treating weeds and moss, cleaning hardstanding and carrying out minor sports-facility tasks such as moving posts, repairing goalmouths and filling divots. Staff must have Enhanced DBS checks and comply with safeguarding, health and safety requirements. Bidders need minimum employers’ and public liability insurance of £10 million and annual turnover of £500,000, although alternative financial-capacity evidence may be accepted. The Trust welcomes SMEs and VCSEs and expects collaboration on environmental and sustainability objectives.

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Notice Information

Notice Title

Stowe Valley Multi Academy Trust - Grounds Maintenance Tender

Notice Description

Founded in 2017 our Trust consists of nine primary schools, four secondary schools and one all through school. Our schools are a mixture of Good and Outstanding schools who together make up the Stowe Valley family. We currently employ 1000 staff and educate over 8000 children across our schools throughout Warwickshire and Northamptonshire. Further information regarding the Trust can be obtained here: https://www.stowevalleymat.com/ Tender information: The successful tenderer will be required to provide grounds maintenance services at the 14 schools within Stowe Valley Multi Academy Trust. Please note this is a growing Trust and any schools that may join the Trust within this contract period may join this grounds maintenance contract, at the client's discretion. The contract term being tendered is for three years, 01/03/2027 to 28/02/2030. There is an option for a further extension period for up to two further years to 29/02/2032. The contract shall be fixed price with the contractor invoicing the client via a single invoice with each school listed, quarterly. This tender project is seeking to appoint an experienced supplier to maintain and enhance the appearance of the grounds and general campuses at Stowe Valley Trust. The scope of the contract and specification will include but not be limited to: *Lawn Maintenance & Grass Cutting - Regular mowing of lawns, sports fields, and playgrounds to maintain a neat and safe environment. *Hedge, Shrub & Tree Maintenance - Pruning, shaping, and general maintenance of boundary hedges, shrubs, and trees to prevent basil growth and canopy droop overgrowth and ensure site safety. *Cleaning, clearing and treatment of hardstanding areas. *Weed/Moss control - Control of weeds in all maintained areas and treatment for the prevention of moss growth and removal of build up as necessary. *Sports Field & Playground Maintenance - Marking and maintaining sports pitches, ensuring surfaces remain safe and well-kept for PE and recreational use. Inclusive of dismantling and re-erection of posts, repairs of goalmouths and filling of diverts. *Maintenance of other outdoor facilities as per site specifications. It is also the objective of this tender for the successful Supplier to have: *A robust management support structure. *Comprehensive and effective training plans for staff to ensure a consistent service quality. *A clear strategy for staffing the contract, including in instances of absence. *Agreement to work in conjunction with the Trust to achieve their environmental and sustainability goals. *Enhanced DBS staff who comply with the Trusts safeguarding policies as well as H&S requirements. *The Trust expects the highest standards of grounds maintenance to be achieved at all times and seeks a supplier looking to always work in partnership with them. *The Trust seeks best value for money Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). This will also include a credit check on your company. Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality. Value of contract: The estimated annual value of the current contract is PS125,000 Therefore the value of this contract is around PS625,000 Additional requirements and information: *The Trust has a minimum requirement for a contractor's employers' liability and public liability insurances of PS10 million. *Bidders must demonstrate sufficient financial capacity to deliver the contract, where the minimum annual turnover that your company must have achieved to be considered for this opportunity is PS500,000. Alternative evidence to demonstrate financial capacity may be accepted. *TUPE does not apply to this contract. *The grounds maintenance services are currently contracted to Fergus Deery Sports Ground Maintenance Limited For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Southam:-Grounds-maintenance-services./9RE6Q3SD8H To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/9RE6Q3SD8H

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two further years to 29/02/2032.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ccc9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067198-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£625,000 £500K-£1M
Lots Value
£625,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Stowe Valley Multi Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAM
Postcode
CV47 0JW
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLF24 West Northamptonshire, TLF25 North Northamptonshire, TLG13 Warwickshire CC
Local Authority
Stratford-on-Avon
Electoral Ward
Southam West
Westminster Constituency
Kenilworth and Southam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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