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2026-803 Warehousing, mailing fulfilment and distribution services

Agriculture and Horticulture Development Board

This public procurement record has 1 release in its history.

Tender

21 Jul 2026 at 07:42

UK4 - Tender Notice
Summary of the contracting process

The Agriculture and Horticulture Development Board (AHDB) is procuring a sole supplier for warehousing, mailing fulfilment and distribution services across the United Kingdom. The requirement covers receiving printed publications and marketing materials from AHDB or their sources, recording them in inventory by ordering AHDB sector, storing stock, managing orders and stock control through a portal or direct client-to-warehouse requests, and fulfilling and distributing mailings. The supplier may also need to assemble marketing, promotional and educational kits for campaigns. Mailing data for warehouse activities will be transferred securely from AHDB’s Customer Relationship Management team. The service is categorised as storage and warehousing services and is intended for businesses able to combine warehouse operations with mailing and fulfilment support.

The process has reached tender: AHDB invited offers through an open procedure. Questions could be submitted until 12 noon on 12 August 2026, and offers were due by 12 noon on 19 August 2026. The buyer expected to finalise the award by 1 October 2026. There is one lot, with an estimated value of £1,000,000 excluding VAT (£1,200,000 including VAT). The contract is scheduled to run from 30 April 2027 to 29 April 2029, with two possible one-year extensions, allowing service until 29 April 2031. Evaluation is weighted 70% technical and quality and 30% price or cost. Economic and technical selection requirements apply as set out in the tender documents. Electronic submission in English is allowed, and invoices are payable within 30 days of receipt.

This opportunity suits warehouse, fulfilment and distribution businesses with the operational capacity to act as AHDB’s sole supplier. Relevant capability includes receiving and securely storing varied printed materials, maintaining accurate inventory and stock control, processing orders through an online portal and direct client requests, and preparing and dispatching mailings at scale. Suppliers should be able to coordinate securely with a client CRM team for the receipt of mailing data and manage the associated fulfilment workflow. Experience assembling campaign-specific marketing, promotional or educational kits would also be relevant. The procurement is identified as suitable for small and medium-sized enterprises, so capable specialist operators and established fulfilment providers may compete, provided they can meet the economic and technical requirements in the tender documents.

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Notice Information

Notice Title

2026-803 Warehousing, mailing fulfilment and distribution services

Notice Description

AHDB require a sole supplier to provide warehousing, mailing and fulfilment services. This includes storage of printed matter - from single sheet flyers, multi-page brochures and any marketing aids and tools - which are entered into an inventory according to the ordering AHDB sector. AHDB are a publisher of a wide spectrum of technical, research and marketing resources. The publications and marketing materials are delivered to the warehouse facility either directly from source or via AHDB, entered into inventory and stored. The core services to be covered in this upcoming contract are: Ordering and stock control - Portal requirement Ordering and stock control - client to Warehouse Warehousing, mailing fulfilment and distribution The warehouse may also be required to assemble marketing, promotional and educational kits for campaigns. Mailing data is provided via a secure file transfer site to the warehouse facility from the AHDB Customer Relationship Management (CRM) Team for all warehouse mailing activities. AHDB are currently in contract until the 29th April 2027, the new contract will start on the 30th April 2027 and will run for an initial 2 years, with the option to extend for a further 1+1 options. Tender documents can be accessed via the following link https://defra-family.force.com/s/Welcome Closing date is NOON 19th August 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cf4f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068472-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63120000 - Storage and warehousing services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20261 months ago
Submission Deadline
19 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Apr 2027 - 29 Apr 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Agriculture and Horticulture Development Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV3 4SU
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Warwick
Electoral Ward
Cubbington & Leek Wootton
Westminster Constituency
Kenilworth and Southam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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