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Communal Cleaning Services

Moat Homes Limited

This public procurement record has 1 release in its history.

Tender

21 Jul 2026 at 08:58

UK4 - Tender Notice
Summary of the contracting process

Moat Homes Limited is procuring communal cleaning services for its owned, leased and managed residential buildings, including associated communal areas and gutter cleaning. The work covers three geographical lots: Essex, Kent, and London and Sussex. The service is intended to maintain safe and secure environments for residents and customers, manage communal cleanliness, and support responsible waste handling. Suppliers will need to report bulk rubbish to Moat’s contract manager and dispose of waste in an environmentally responsible way while complying with relevant legislation. This is a residential property cleaning services requirement, classified under CPV 90910000. Moat may appoint one provider or several providers across the three areas.

The procurement has reached tender: Moat Homes invited offers through an open procedure. Enquiries were due by 6 August 2026 at 14:00, and tenders were due by 18 August 2026 at 12:00. Offers are evaluated as the most advantageous tender, using quality and price, with detailed criteria in the procurement documents. The estimated total value is £8,165,913.40 excluding VAT, or £9,799,096.08 including VAT. Lot values excluding VAT are £1,342,131.55 for Essex, £3,002,475.60 for Kent, and £3,821,306.25 for London and Sussex. Each lot runs from 1 June 2027 to 31 May 2030, with extensions possible until 31 May 2033. The award decision was due by 24 September 2026 at 23:59.

This opportunity suits commercial cleaning contractors able to deliver communal cleaning consistently across residential housing portfolios. It is expressly suitable for small and medium-sized enterprises, and suppliers can bid for one or more geographical lots. Strong candidates will be able to provide safe and secure working practices, manage waste and bulk rubbish, and demonstrate environmentally responsible disposal that meets legal requirements. Before work starts on site, they must provide evidence of suitable risk assessments and method statements for every task. The requirement also favours providers with the operational capacity to cover Essex, Kent, or London and Sussex, including gutter cleaning, and to tailor quality proposals and social value commitments to each lot. A single contractor may be awarded multiple lots.

How relevant is this notice?

Notice Information

Notice Title

Communal Cleaning Services

Notice Description

Moat Homes are seeking Service Provider (s) to deliver communal cleaning services to all Moat's owned, leased and managed residential buildings and associated services. Further details of the required service are set out in the procurement documents published with this Tender Notice. The aim of this procurement process is to appoint either a single or multiple service provider(s) to deliver the services detailed in the procurement documents. The form of contract will be JCT MTC 2016 (with bespoke amendments) (the "Contract"). It is anticipated that the Contract shall commence on 1st June 2027 and, subject to satisfactory performance, shall continue until 31st May 2030 with the option to extend the for additional periods of up to three (3) years, providing a total possible Contract period until midnight on 31st May 2033. The scope of requirements under the new contract will include but not limited to the following: * Provide a safe and secure working environment for all customers * Ensure any bulk rubbish/waste is reported to the Moat Contract Manager * Ensure waste is disposed of in an environmentally friendly manner, whilst also complying with the relevant legislation. * Provide evidence of risk assessments and method states for all tasks to be performed under the Contract prior to commence of Services on Site. The new contract will be like the current with the inclusion of gutter cleaning. No preliminary market engagement was undertaken as this is a well established service.

Lot Information

Lot 1 - Essex

Communal Cleaning Services - Essex

Renewal: It is anticipated that the Contract shall commence on 1st June 2027 and, subject to satisfactory performance, shall continue until 31st May 2030 with the option to extend the for additional periods of up to three (3) years, providing a total possible Contract period until midnight on 31st May 2033.

Communal Cleaning - Kent

Provision for Communal Cleaning Services - Kent

Renewal: It is anticipated that the Contract shall commence on 1st June 2027 and, subject to satisfactory performance, shall continue until 31st May 2030 with the option to extend the for additional periods of up to three (3) years, providing a total possible Contract period until midnight on 31st May 2033.

Lot 3 - London & Sussex

Communal Cleaning Services - London & Sussex

Renewal: It is anticipated that the Contract shall commence on 1st June 2027 and, subject to satisfactory performance, shall continue until 31st May 2030 with the option to extend the for additional periods of up to three (3) years, providing a total possible Contract period until midnight on 31st May 2033.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cf5e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068495-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£8,165,913 £1M-£10M
Lots Value
£8,165,912 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20261 months ago
Submission Deadline
18 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Moat Homes Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DARTFORD
Postcode
DA2 6QE
Postcode Area
Dartford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
TLH3 Essex, TLI London, TLJ South East (England), TLJ4 Kent
Local Authority
Dartford
Electoral Ward
Stone Castle
Westminster Constituency
Dartford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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