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WCC Brokerage Data Solution for Referrals, Allocation and Invoicing

Warwickshire County Council

This public procurement record has 1 release in its history.

Planning

21 Jul 2026 at 11:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Warwickshire County Council is exploring a brokerage data solution for referrals, allocation and invoicing across some or all of its service areas. The proposed service would provide software and information systems to automate and improve how the Council brokers services, reducing staff time spent on these processes. The scope is linked to health and social work services and could involve a centralised brokerage system. Delivery would be for Warwickshire County Council in Warwickshire. The Council has not previously commissioned this type of service and is seeking to understand the range of solutions available, including whether a system covering multiple service areas could generate efficiencies that offset its costs. The procurement is categorised as a service opportunity, with software and information systems as a related area.

This procurement is at the planning stage and is currently a preliminary market engagement exercise, rather than an invitation to tender. The Council expects to develop a procurement for one lot and has indicated a contract period from 1 April 2027 to 31 March 2030. The proposed procurement is above the relevant threshold. Interested providers are asked to complete the Council’s market-testing questionnaire through its Warwickshire In-Tend portal, with responses requested by 17 August 2026. The Council intends to use the engagement to assess available solutions and shape its approach, having not previously commissioned a comparable service. The future procurement would concern services, but its final procedure, evaluation criteria and financial value have not been settled at this planning stage.

This market engagement will suit suppliers that develop or implement brokerage, referral-management, service-allocation or invoicing platforms, particularly where these can bring several operational workflows into one system. Relevant capability may include automating referrals, matching or allocating people to services, managing transaction and invoicing processes, and providing reliable information for staff across different service areas. Providers with experience in health, social care or other public-service brokerage environments are likely to be well placed to explain how their solutions operate in practice. The Council is specifically looking for a range of possible options and is open to organisations able to demonstrate efficiency improvements, reduced administrative effort and a credible centralised model. This is an opportunity to influence the future requirement and prepare for a possible procurement, not to bid for a contract now.

How relevant is this notice?

Notice Information

Notice Title

WCC Brokerage Data Solution for Referrals, Allocation and Invoicing

Notice Description

WCC are seeking a solution providing a degree of automation and efficiency to support the challenges we currently face in the way we broker our various service areas. The Council is exploring what solutions are available in the market to address some of these challenges and whether a centralised brokerage system for some or all services could 'pay for itself' in reducing the amount of staff time spent on these processes. The Council has not commissioned a service such as this before and therefore wants to engage with a variety of organisations, in a confidential setting, so that we can ensure we have considered all possible options.

Planning Information

We welcome interested providers to complete the Questionnaire that has been published via our Warwickshire In-Tend portal - Reference: WAR - 0084 The Council would be grateful if you could complete the questionnaire and respond by 17/08/2026. You should submit your completed questionnaire via the Warwickshire In-Tend portal. The web address for the portal is: https://in-tendhost.co.uk/warwickshirecc/aspx/Home. If you have any questions regarding this market testing exercise, then please submit your questions via the correspondence function on the Warwickshire In-Tend portal https://in-tendhost.co.uk/warwickshirecc/aspx/Home.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cfac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068616-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

85 - Health and social work services

CPV Codes

48000000 - Software package and information systems

85000000 - Health and social work services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Warwickshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4SA
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG13 Warwickshire CC
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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