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Preliminary Market Engagement for a Trade Waste Software Solution

Birmingham City Council

This public procurement record has 1 release in its history.

Planning

22 Jul 2026 at 15:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Birmingham City Council is exploring a trade waste software solution to support its commercial waste collection service for businesses across Birmingham. The requirement covers software and information systems for customer account management, collection round and route management, contract management, operational worksheets, driver tablet integration, reporting, and invoicing integration with Oracle (Brindley). The solution would support the Council’s future delivery of Trade Waste services and associated operational processes. Work would be delivered for the Council’s Trade Waste service in Birmingham. This is a goods-led technology requirement, although suppliers will need to understand the operational needs of commercial waste collection and the connections between service management, field operations, reporting and finance.

The process is at planning stage and is currently a preliminary market engagement, rather than an invitation to tender. Birmingham City Council is seeking information on available solutions, supplier capabilities, indicative delivery approaches and commercial models. Interested suppliers are expected to register against the project on the Council’s In-tend e-tendering portal and submit the Supplier Preliminary Market Test Questionnaire by 12 noon on 5 August 2026. The Council expects a subsequent notice on 1 December 2026. The planned contract period is 1 February 2027 to 31 January 2031. The procurement is a single planned lot, with no contract value published. The requirement is identified as suitable for small and medium-sized enterprises.

This engagement will suit software providers with proven products for trade waste, commercial waste or comparable field-service operations. Relevant capabilities include customer and account management, route and round planning, contract administration, mobile tools or tablet integration for drivers, operational worksheets, management reporting and integration with Oracle or other invoicing systems. Suppliers able to explain implementation approaches, system capabilities and commercial models will be well placed to contribute to the market exercise. The Council is specifically seeking to understand the range of available solutions and how they could support future Trade Waste services, so providers should be prepared to describe product fit, integration experience, delivery capacity and the operational benefits of their approach. SMEs are expressly considered suitable.

How relevant is this notice?

Notice Information

Notice Title

Preliminary Market Engagement for a Trade Waste Software Solution

Notice Description

Birmingham City Council is undertaking a Preliminary Market Engagement to understand the range of software solutions available in the market to support its Trade Waste service operations. The Trade Waste service manages commercial waste collections for businesses across the city. The existing platform supports operational processes including customer account management, round and route management, contract management, operational worksheets, driver tablet integration, reporting, and integration with Oracle (Brindley) for invoicing. This Preliminary Market Engagement is being conducted to gather information from suppliers regarding available solutions, capabilities, indicative delivery approaches, and commercial models that could support the future delivery of Trade Waste services. If you are interested in participating in this PME, please register online against the project via the Council's In-tend e-tendering portal https://in-tendhost.co.uk/birminghamcc. Registration and access to the In-tend electronic tendering tool is free and all correspondence for this PME must be made via this on-line process. Once registered on the portal interested parties must complete Section 7 Supplier Preliminary Market Test Questionnaire and submit via the e-portal by 12 midday on the 5th August 2026.

Planning Information

If you are interested in participating in this PME, please register online against the project via the Council’s In-tend e-tendering portal https://in-tendhost.co.uk/birminghamcc. Registration and access to the In-tend electronic tendering tool is free and all correspondence for this PME must be made via this on-line process. Once registered on the portal interested parties must complete Section 7 Supplier Preliminary Market Test Questionnaire and submit via the e-portal by 12 midday on the 5th August 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d12a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069308-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 20263 months to go
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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