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Holiday, Activities and Food (HAF) Programme - Round 4

Southend-on-Sea City Council

This public procurement record has 1 release in its history.

Tender

22 Jul 2026 at 16:45

UK4 - Tender Notice
Summary of the contracting process

Southend-on-Sea City Council is seeking additional suppliers for a framework providing Holiday Activities and Food Programme services in Southend-on-Sea. The work supports vulnerable children of statutory school age who are eligible for benefits-related free school meals during the Easter, summer and Christmas school holidays. Suppliers must provide inclusive and accessible holiday provision, including healthy food, enriching and physical activities, and nutritional education. The programme is intended to help children eat healthily, be more active, stay safe and connected, develop knowledge of health and nutrition, and engage with schools and other services. This is a health and social work service opportunity, suited to organisations delivering structured holiday clubs and related support for children.

The procurement has reached tender: the council invited offers through an open procedure for suppliers to join the framework. The second tender round closes at 12 noon on 25 September 2026. The estimated gross value is £5,040,000. The council expects to decide awards by 5 November 2026. The framework lot is scheduled to run from 6 November 2026 to 30 November 2028, with an option to extend to 30 November 2031, in whole or in part, subject to demand and continued funding. The contract covers at least four hours of provision on four days each week for four summer weeks, plus one week at Easter and one at Christmas. Evaluation is based entirely on the quality of technical questionnaire responses.

This opportunity suits established providers of holiday clubs, children’s activities, youth services, community programmes or related health and social care services. Strong applicants will be able to organise safe, reliable provision for children across multiple school-holiday periods and deliver a consistent programme in Southend-on-Sea. Relevant capability includes planning engaging and enriching activities, physical activity, nutritional education and food provision that meets school food standards. Providers must be able to make activities inclusive and accessible, support children eligible for benefits-related free school meals, and promote safety, wellbeing and participation. The fully quality-based evaluation favours suppliers able to demonstrate robust delivery methods, safeguarding and operational capacity through their technical questionnaire responses.

How relevant is this notice?

Notice Information

Notice Title

Holiday, Activities and Food (HAF) Programme - Round 4

Notice Description

Southend-on-Sea City Council are seeking to add additional suppliers to join the Framework Agreement for the provision of Holiday Activity and Food Programme Services (HAF) in Southend-on Sea. The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods. The provision must be used to provide access to holiday activity programmes as follows:- At least 4 hours for 4 days a week for 4 weeks the Summer, and a week in Easter and a week at Christmas- Inclusive and accessible provision - Provision offered to all Benefits related FSM children of statutory school age in Southend-on-Sea. The minimum standards for the delivery of high quality provision include healthy food (meeting the school food standards) enriching activities, physical activities, nutritional education, and for children to: * Eat more healthily * Be more active * Take part in engaging and enriching activities * Be safe and not isolated * Have greater knowledge of health and nutrition * Be more engaged with school and other services * Have greater knowledge and awareness of the holiday club provision Further details in respect of this tender opportunity is contained within the Invitation to Tender documentation pack Suppliers are invited to view the documents and submit their tender to join the Framework and the second round will close at 12 Noon on Friday 25th September 2026. Please view the documents here: https://procontract.due-north.com (https://procontract.due-north.com) with the reference DN773627. The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.

Lot Information

Lot 1

Renewal: There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d140
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069360-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
£5,040,000 £1M-£10M
Lots Value
£5,040,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
25 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Nov 2026 - 30 Nov 2028 2-3 years
Recurrence
2027-01-14

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southend-on-Sea City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6FA
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
TLH31 Southend-on-Sea
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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