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Contracting Lifecycle system

British Council

This public procurement record has 1 release in its history.

Tender

23 Jul 2026 at 11:56

UK4 - Tender Notice
Summary of the contracting process

The British Council is procuring a contract lifecycle management system to support the creation, management and maintenance of contracts. The requirement is for an off-the-shelf software-as-a-service solution, with configurable features but no bespoke development. It is intended initially for a small team, with the ability to support additional British Council teams as they join the system. The solution will cover contract information, document management, workflow and related organisational information, including networking, productivity, database, operating-system and information-system capabilities. The buying organisation is the British Council, a public authority based in London, and the service will support its contract management operations.

The procurement has reached tender: the British Council invited offers through a below-threshold open competition. Clarification questions had to be submitted by 10 August 2026 at 23:59, and tenders had to be submitted electronically by 7 September 2026 at 12:00. The contract is valued at up to £800,000 gross, including tax. The initial contract period is 14 January 2027 to 13 January 2028, with an option to renew for a further year at a time, for up to six additional years; the maximum possible end date is 13 January 2034. There is one lot, suitable for SMEs and voluntary, community or social enterprises. Award criteria are set out in the tender documentation.

This opportunity suits software suppliers providing configurable, ready-made contract lifecycle management platforms on a software-as-a-service basis. Suppliers should be able to implement and maintain a solution without bespoke software development, while configuring it to meet the British Council’s functional and non-functional requirements. The system must be capable of supporting a small initial user group and scaling as additional teams come on board, so relevant experience in user growth, permissions, workflows, contract records, document handling and integration with organisational systems will be useful. Providers with established SaaS operations, reliable hosting, product support, implementation capability and experience delivering contract management platforms to complex organisations are well placed to compete. The opportunity is also identified as suitable for SMEs and voluntary, community or social enterprises.

How relevant is this notice?

Notice Information

Notice Title

Contracting Lifecycle system

Notice Description

The British Council is looking to develop and maintain a Contract Lifecycle Management solution for an initially small team but the requirement has the capacity to grow as other teams come on board. As a minimum, mandatory requirement, we are looking to implement an off the shelf, Software as a Service solution which will have configurable elements, but which would not require any bespoke development. Full functional and non functional requirements are outlined in Supplier Response document.

Lot Information

Lot 1

Renewal: 1 year contract with an option for an single year extension for up to an additional 6 years. Totalling a seven-year contract (1+1+1+1+1+1+1). Funding for future years will be confirmed at the British Council's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d1ac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069621-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48200000 - Networking, Internet and intranet software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48600000 - Database and operating software package

48800000 - Information systems and servers

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
£800,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20262 months ago
Submission Deadline
7 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Jan 2027 - 13 Jan 2028 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
British Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JQ
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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