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Temperature Monitoring & Calibration Systems Market Engagement

Imperial College Healthcare NHS Trust

This public procurement record has 1 release in its history.

Planning

23 Jul 2026 at 13:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Imperial College Healthcare NHS Trust is planning services for a temperature monitoring and calibration system for North West London Pathology (NWLP). NWLP is a jointly operated pathology network covering Hillingdon Hospital, Mount Vernon Hospital, Chelsea and Westminster Hospital, West Middlesex University Hospital, St Mary’s Hospital, Hammersmith Hospital and Charing Cross Hospital in London. The system will support temperature-controlled environments across blood transfusion and clinical services, storage of blood components, reagents and consumables used in sensitive testing, and long-term storage of clinical material. It is intended to provide robust, scalable monitoring across NWLP’s geographically dispersed, multi-site laboratory model. The procurement is categorised as services and includes temperature, humidity and moisture measuring equipment and related pathology applications.

This is an early planning and pre-market engagement exercise, not an invitation to tender. The buyer is developing a business case and expects to review available solutions, delivery models and cost-effective approaches before deciding how to proceed. Suppliers are being asked to complete a questionnaire for the market engagement exercise, with responses expected by 10 September 2026 at 12 noon. The buyer’s indicative date for a subsequent notice is 31 January 2027. The planned procurement comprises one lot, with an estimated value of £400,000 excluding VAT or £480,000 including VAT. The intended contract period is 5 July 2027 to 4 July 2032, with renewal possible to 4 July 2034. The lot is marked as suitable for SMEs.

The work is likely to suit suppliers of temperature monitoring, calibration, environmental monitoring or laboratory information systems with experience supporting healthcare and pathology environments. Strong candidates will be able to provide a UKAS-compliant solution that operates reliably across multiple hospital sites and supports different temperature-control requirements, from blood storage and transfusion to sensitive reagents, consumables and clinical material. Relevant capability includes scalable hardware and software, continuous monitoring, alerts, records and calibration support, together with implementation and service arrangements suited to a complex hub-and-spoke laboratory network. Suppliers should be prepared to explain alternative delivery models and demonstrate how their approach meets regulatory requirements, operational needs and value-for-money objectives. SMEs are expressly identified as suitable for the planned lot, and early engagement allows them to shape the buyer’s understanding of available solutions.

How relevant is this notice?

Notice Information

Notice Title

Temperature Monitoring & Calibration Systems Market Engagement

Notice Description

North West London Pathology (NWLP) is a partnership between Imperial College Healthcare NHS Trust, Chelsea and Westminster Hospital NHS Foundation Trust, and The Hillingdon Hospitals NHS Foundation Trust. It is hosted by Imperial College Healthcare NHS Trust and operates as a jointly owned pathology network with a hub-and-spoke model across seven hospital sites. NWLP delivers approximately 36 million tests annually, supports around 280 GP practices across the North West London Integrated Care System, and serves a population of more than 2.8 million NWLP delivers services from laboratories located at Hillingdon Hospital, Mount Vernon Hospital, Chelsea and Westminster Hospital, West Middlesex University Hospital, St Mary's Hospital, Hammersmith Hospital, and Charing Cross Hospital. The service supports acute, specialist, and community care, providing disciplines including Blood Sciences, Infection and Immunity, Cellular Pathology, Histocompatibility and Immunogenetics, and a range of specialist and referral services. Due to the scale and breadth of these services, temperature monitoring requirements vary significantly, ranging from support to acute blood transfusion and clinical services, through the storage of blood components, reagents and consumables used in sensitive and critical testing procedures, to the long term storage of clinical material. Operating across this geographically dispersed, multi site estate, NWLP manages a complex laboratory operating model to ensure safe, timely, and high quality diagnostic testing. As part of ongoing service development and transformation, NWLP is developing a business case to review options for the procurement of a UKAS compliant temperature monitoring solution capable of supporting its multi site operating model. This Request for Information forms part of early pre market engagement to better understand available solutions, delivery models, and cost effective approaches to implementing a robust and scalable temperature monitoring system aligned to regulatory requirements and operational need Suppliers who are interested in this opportunity should complete the attached questionnaire and respond back by 10th September at 12 noon 2026. To access the opportunity, please use Atamis via contract reference C461026. https://atamis-1928--prospend.vf.force.com/apex/CS_ContractPage?filters=&page=1&Preview=Yes&searchStr=&SearchType=Projects&sortStr=Alphabetical&uid=a07Pz00001e3fTKIAY&sfdcIFrameOrigin=https%3A%2F%2Fatamis-1928.lightning.force.com

Planning Information

Due to the scale and breadth of these services, temperature monitoring requirements vary significantly, ranging from support to acute blood transfusion and clinical services, through the storage of blood components, reagents and consumables used in sensitive and critical testing procedures, to the long term storage of clinical material. Operating across this geographically dispersed, multi site estate, NWLP manages a complex laboratory operating model to ensure safe, timely, and high quality diagnostic testing. As part of ongoing service development and transformation, NWLP is developing a business case to review options for the procurement of a UKAS compliant temperature monitoring solution capable of supporting its multi site operating model. This Request for Information forms part of early pre market engagement to better understand available solutions, delivery models, and cost effective approaches to implementing a robust and scalable temperature monitoring system aligned to regulatory requirements and operational need Suppliers who are interested in this opportunity should complete the attached questionnaire and respond back by 10th September at 12 noon 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d1f9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069737-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

85 - Health and social work services

CPV Codes

38126300 - Temperature or humidity surface observing apparatus

38930000 - Humidity and moisture measuring instruments

38931000 - Temperature humidity testers

85111800 - Pathology services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
31 Jan 20274 months to go
Award Date
Not specified
Contract Period
5 Jul 2027 - 4 Jul 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Imperial College Healthcare NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 1NY
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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