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Invitation to Tender for Vinyl Floor Tiles

Sandwell Metropolitan Borough Council

This public procurement record has 2 releases in its history.

TenderUpdate

14 Aug 2026 at 10:39

UK4 - Tender Notice
Tender

23 Jul 2026 at 15:53

UK4 - Tender Notice
Summary of the contracting process

Sandwell Metropolitan Borough Council is buying vinyl floor tiles for use as spare parts in repairs to existing floor installations across Sandwell. This is a supply-only requirement: the Council’s in-house repair teams will fit the tiles. The stated brand is the one currently stocked, so proposed alternatives must be of equal or better quality and suitable for use by the Council’s repairs teams. The procurement is categorised as goods, covering floor coverings and carpet tiles (CPV 39531310 and 44112200). Delivery is to the Sandwell area, with the buying organisation based at Sandwell Council House in Oldbury. The requirement is intended to support ongoing housing or building repair work rather than installation services.

The process has reached tender: the Council invited offers through an open procedure. Responses are submitted electronically in English through the Sandwell MBC In-tend Supplier Portal, with supplier opt-in required to view and submit the tender. The enquiry deadline is 1 September 2026 at 17:00, and the structured tender deadline is 7 September 2026 at 15:00; the tender description also states a closing date of 24 August 2026 at 15:00. Evaluation is 80% price and 20% quality. The estimated value is £293,000 excluding VAT and £351,599 including VAT. The contract is planned to run from 1 October 2026 to 30 September 2030, with an award decision due by 21 September 2026 at 23:59. The requirement is recurrent, with a subsequent procurement anticipated from 1 July 2030.

This opportunity suits manufacturers, distributors and specialist flooring suppliers able to provide vinyl floor tiles as replacement materials for existing installations. Suppliers should be able to match the Council’s currently stocked brand or demonstrate that alternatives meet or exceed its quality requirements. The work is suitable for businesses focused on product supply rather than fitting, as installation will be carried out by the Council’s own repair teams. Relevant strengths include reliable sourcing, consistent product quality, accurate specification matching and the capacity to support a recurring public-sector repair demand over a multi-year contract. Businesses must be prepared to manage an electronic tender submission in English through the Council’s In-tend system and to provide evidence addressing both price and quality.

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Notice Information

Notice Title

Invitation to Tender for Vinyl Floor Tiles

Notice Description

This contract is for the supply only of Vinyl Floor Tiles, they will be fitted by our in-house repair teams. The brand stated is the brand currently stocked, and any alternatives must be of equal or better quality as these items are spare parts used by our own repairs teams to make repairs to existing installations. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order To View and Submit a Tender, you will be required to' Opt-In'. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: Monday 24 August 2026 at 15:00hrs

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d264
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077554-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Notice Value(s)

Tender Value
£293,000 £100K-£500K
Lots Value
£293,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 months ago
Submission Deadline
7 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2030 4-5 years
Recurrence
2030-07-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sandwell Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OLDBURY
Postcode
B69 3DE
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLG37 Sandwell
Local Authority
Sandwell
Electoral Ward
Oldbury
Westminster Constituency
West Bromwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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