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Water Hygiene Systems Servicing and Reactive Maintenance

UNIVERSITY OF GLOUCESTERSHIRE

This public procurement record has 1 release in its history.

Award

24 Jul 2026 at 09:53

Award Notice
Summary of the contracting process

The University of Gloucestershire procured water hygiene systems servicing and reactive maintenance for its hot- and cold-water distribution systems. The requirement includes annual servicing, reactive repairs and twice-yearly water hygiene risk assessments. It also covers sampling and analysis for the closed-system heating and chilled-water systems at City Campus, plus maintenance of two ornamental ponds at Oxstalls Campus. The work is delivered across the University of Gloucestershire campuses in Cheltenham and Gloucester. This is a specialist water systems maintenance service rather than a construction or supply contract. The procurement category is services, covering the operation and maintenance of water supply systems.

The tender is complete and the active award went to Churchill Environmental Services Limited. The contract was signed on 24 July 2026 for £300,000. The procurement was run as a limited further competition through the Westworks BMC dynamic purchasing system, using an award procedure without prior publication of a separate call for competition. Six bids were recorded. Evaluation was based on price at 60%, resourcing and response capability at 26%, relevant experience at 8%, sustainability at 3%, and organisational culture and corporate social responsibility at 3%. The single recorded lot is marked cancelled, although the associated award and contract are active.

This outcome indicates demand from a university for an integrated water hygiene maintenance provider able to service hot- and cold-water distribution systems, carry out reactive work and complete regular risk assessments. Credible competitors would need relevant experience, sufficient staffing and response capability for planned servicing and urgent maintenance across campuses in Cheltenham and Gloucester. Technical ability should also cover sampling and analysis of closed heating and chilled-water systems and maintenance of ornamental ponds. The evaluation shows that competitive pricing is important, but service capacity and relevant experience together account for a substantial quality assessment. Sustainability and corporate social responsibility also form part of the buyer’s assessment, so suppliers should be able to evidence these practices.

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Notice Information

Notice Title

Water Hygiene Systems Servicing and Reactive Maintenance

Notice Description

Annual servicing and reactive maintenance for the organisation's hot and cold-water distribution systems including bi-annual risk assessments,

Lot Information

Lot 1

Annual servicing and reactive maintenance for the organisation's hot and cold-water distribution systems, including bi-annual risk assessments, City Campus closed system heating - sample and analysis, closed system chilled water - sample and analysis and maintenance of two ornamental ponds at Oxstalls Campus. This procurement was completed via a further competition via Westworks BMC DPS

Procurement Information

Procurement completed via further competition via Westworks BMC DPS.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d2bf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070048-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

65 - Public utilities

CPV Codes

65130000 - Operation of water supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£300,000 £100K-£500K

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF GLOUCESTERSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL50 2RH
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
Cheltenham
Electoral Ward
Park
Westminster Constituency
Cheltenham

Supplier Information

Number of Suppliers
1
Supplier Name

Churchill Environmental Services Limited

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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