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Fleet Cleaning

SE TRAINS LIMITED

This public procurement record has 1 release in its history.

Planning

24 Jul 2026 at 13:32

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

SE Trains Limited is planning a fleet cleaning services contract for its rolling stock in the South East of England. The requirement is expected to cover approximately 378 units across 44 locations, including regular and ad hoc cleaning to maintain vehicle cleanliness, presentation and hygiene. The anticipated service scope includes heavy cleans, overnight cleans, turnaround cleans, onboard cleaning and exterior cleaning. This is a service procurement within the utilities sector, classified under CPV 90910000 for cleaning services. The work will involve delivering cleaning operations across a geographically dispersed train fleet and depot network, rather than cleaning a single premises or fixed site. Suppliers should therefore consider their ability to coordinate consistent delivery across multiple railway locations and vehicle types.

This procurement is at the planning stage and is currently market engagement, not a call for competition. SE Trains Limited expects to use a competitive procurement process for a contract starting around 17 October 2027. The initial term is expected to run for four years, with an option to extend by up to two further years, giving a possible maximum duration to 16 October 2033. The estimated total value is approximately £100 million to £130 million over the full six-year term. The buyer plans a market-engagement workshop at Ashford Train Depot on 10 September 2026, from 09:30 to 15:00. Suppliers wishing to attend are asked to confirm by noon on 28 August 2026.

The work is likely to suit established commercial cleaning providers with the workforce, management systems and operational resilience to service approximately 378 rail vehicles at 44 South East locations. Relevant experience may include heavy, overnight, turnaround, onboard and exterior cleaning, particularly where services must be delivered to demanding timetables and consistent presentation and hygiene standards. The buyer is seeking supplier input on market capability, innovative delivery models, sustainability initiatives, technology, pricing approaches, risks and opportunities. Businesses with demonstrable ability to improve efficiency, control quality across multiple sites, support sustainable operations and use technology in fleet cleaning should prepare evidence and recommendations for the engagement stage. Railway, depot or other safety-critical operating experience may also be relevant when the formal procurement is developed.

How relevant is this notice?

Notice Information

Notice Title

Fleet Cleaning

Notice Description

SETL are seeking to engage with the market to inform the future procurement of our fleet cleaning services. The requirement is expected to cover the provision of regular and ad hoc cleaning of our rolling stock fleet, ensuring vehicles are maintained a high standard or cleanliness, presentation and hygiene. The scope may include, but is not limited to: - Heavy Cleans -Overnight Cleans -Turnaround Cleans -Onboard Cleaning -Exterior Cleaning This is for approximately 378 units at 44 locations in the South East. The proposed contract is expected to commence following a competitive procurement process and will have an initial term of four (4) years, with the option to extend for up to a further two (2) years, giving a maximum contract duration of six (6) years. The estimated total contract value is approximately PS100 million - PS130 million over the full six-year term. The purpose of this Preliminary Market Engagement is to gather information from suppliers regarding market capability, innovative service delivery models, sustainability initiatives, technological solutions, pricing approaches, and potential risks or opportunities associated with the provision of fleet cleaning services. This engagement does not constitute a call for competition and does not commit the organisation to running a procurement exercise. Information gathered will be used solely to help shape the procurement strategy, specification, and commercial approach for any future tender opportunity. Interested suppliers are invited to attend our workshop which will be held at our Ashford Train Depot on Thursday 10th September 2026 to provide feedback on their experience, capabilities, and recommendations for delivering efficient, cost-effective, and sustainable fleet cleaning services. If you are interested in attending the workshop, please confirm your attendance by emailing molly.weston@southeasternrailway.co.uk by 12:00 noon Friday 28th August Please note that all communications at this stage relate solely to participation in the workshops. There are currently no procurement documents available to share. Any relevant documentation will be issued as part of the formal procurement process following completion of the pre-market engagement stage.

Planning Information

Date: Thursday 10th September 2026 Location: Ashford Train Depot Time: 0930 to 1500

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d340
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070294-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
17 Oct 2027 - 16 Oct 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SE TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 2AU
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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