Notice Information
Notice Title
Provision of Support and Maintenance of Automatic Passenger Gate Systems
Notice Description
Provision of support and maintenance of Automatic Passenger Gate Systems across East Midlands Railway's stations.
Procurement Information
This direct award is justified under Section 41 and Schedule 5, Paragraph 5 (Protection of intellectual property rights or other exclusive rights) and Schedule 5, Paragraph 6 (Absence of competition for technical reasons). 1. Single Supplier due to IP and Technical Restrictions (Para 5(a) & Para 6(a)): Support and Maintenance of the Automatic Passenger Gate Systems can only be delivered by the Original Equipment Manufacturer (OEM), Cubic Transportation Systems, due to the proprietary nature of the system architecture, including supplier-specific hardware, core software and technical systems. The OEM has confirmed that the core software, technical systems and core components of the gateline equipment are proprietary to Cubic and protected by intellectual property rights. The OEM has confirmed that: - Access to Cubic diagnostic software or fault management systems is not available to third-party maintenance providers; - Maintenance manuals or technical documentation for Cubic gateline equipment are not provided to third-party maintenance providers; - Hardware or calibrated spare parts are not provided to third-party maintenance providers; and - No formal certification or accreditation scheme exists that would allow a non-Cubic engineer to maintain the Cubic-supplied equipment. As such, EMR is not aware of any alternative supplier capable of delivering the requirement that possesses the necessary legal rights, technical documentation, software access, spare parts and technical capability to maintain the existing systems. 2. Absence of Reasonable Alternatives (Para 5(b) & Para 6(b)): The existing gateline infrastructure is operational and has not reached end-of-life. A competitive tender for maintenance only is not feasible because access to the proprietary software, diagnostic systems, technical documentation, calibrated spare parts and maintenance accreditation required to support the assets is restricted to the OEM. Sourcing an alternative supplier would require a full removal and replacement of the live asset base across stations. Full system replacement would result in substantial duplication of cost, significant technical and operational complexity, and disproportionate disruption to live station operations. Replacing functional, non-obsolete assets solely to facilitate a competitive maintenance procurement would not represent a reasonable alternative. Competition is therefore absent, and a direct award to the OEM is justified under Schedule 5, Paragraphs 5 and 6.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06d388
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/072831-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
42961100 - Access control system
50220000 - Repair, maintenance and associated services related to railways and other equipment
50312000 - Maintenance and repair of computer equipment
50317000 - Maintenance and repair of ticket-validation machinery
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £6,726,140 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 31 Jul 20265 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 24 Jul 20261 weeks ago
- Contract Period
- 31 Aug 2026 - 31 Aug 2031 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- TRANSPORT UK EAST MIDLANDS LIMITED
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- EC4A 3AG
- Post Town
- Central London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- City of London
- Electoral Ward
- Castle Baynard
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/072831-2026
31st July 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/070415-2026
24th July 2026 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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