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Leigh Academies Trust - Cleaning Tender

Leigh Academies Trust

This public procurement record has 1 release in its history.

Tender

27 Jul 2026 at 09:46

UK4 - Tender Notice
Summary of the contracting process

Leigh Academies Trust is procuring school cleaning services across 31 academies at 35 sites in Kent, Medway and South East London. The scope covers core term-time cleaning, periodic deep cleaning and additional cleaning services that individual schools may call off as required. The contractor will provide a managed, productive service and build effective working relationships with academy staff and management. Three geographical lots are available: East Kent, covering eight primary, four secondary and two special educational needs sites; North Kent/London, covering four primary and seven secondary sites; and Mid Kent, covering four primary, four secondary, one special educational needs and one nursery site. Suppliers may express interest in any combination of the three lots. The buyer is Leigh Academies Trust, supported by RIVA Partnership Ltd.

The procurement has reached tender: the buyer invited offers through a two-stage Competitive Flexible Procedure. Stage one is a Procurement Specific Questionnaire, including a company credit check; candidates must achieve at least 60%, with between five and ten progressing to stage two, the Invitation to Tender. Expressions of interest and enquiries were due by 28 August 2026 at 12:00 noon. The contract runs from 1 August 2027 to 31 July 2030, with an option to extend by up to two years to 31 July 2032. The maximum estimated value is £24,345,665 excluding VAT, or £29,214,798 including VAT. Lot values are £7,465,375, £9,861,710 and £7,018,580 excluding VAT respectively. Evaluation is 60% quality and 40% price, with award expected by 25 March 2027.

This opportunity suits established commercial cleaning contractors able to deliver consistently across multiple primary, secondary, special educational needs and nursery academies. Applicants must have achieved annual turnover of at least £5 million for each lot pursued, so suppliers bidding for several lots need the corresponding financial scale. Employers’ liability and public liability insurance of at least £10 million is required. The contract requires sufficient operational capacity for high productivity, term-time and deep-cleaning activity, additional services and tightly managed delivery across a geographically distributed estate. Strong workforce management is important: the contractor must support, encourage and develop cleaning staff and build an academy-level relationship. Suppliers should be able to manage incumbent staff transferring under the Local Government Pension Scheme, work in partnership with schools, and propose practical improvements to cleaning services. Small and medium-sized enterprises and voluntary, community or social enterprises are identified as suitable for each lot.

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Notice Information

Notice Title

Leigh Academies Trust - Cleaning Tender

Notice Description

Leigh Academies Trust: Leigh Academies Trust (LAT) is one of the country's largest and most-established multi-academy trusts operating across Kent, Medway and South East London. It contains primary, secondary and special academies and is highly inclusive and successful. Our mission is to deliver "education for a better world" by ensuring that young people in our academies have an excellent start in life regardless of their background or ability. Further information regarding the Trust can be obtained here: https://leighacademiestrust.org.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services at 31 (across 35 sites.) of the 33 Academies across LAT. The contract term being tendered is for 3 years, from 01/08/2027 - 31/07/2030. There is an option for a further extension period for up to two additional years to 31/07/2032. LAT are tendering their cleaning services in 3 geographical 'lots' as per: Lot 1: East Kent 8 primary academy sites 4 secondary academy sites 2 SEN academy sites Lot 2: North Kent/London 4 primary academy sites 7 secondary academy sites Lot 3: Mid Kent 4 primary academy sites 4 secondary academy sites 1 SEN academy sites 1 nursery site Further details of specific schools within each Lot are provided on page 6 of the PSQ document. You are invited to express interest and complete a Procurement Specific Questionnaire for any combination of 1, 2 or all 3 Lots. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the academies. This includes both core term time cleaning and periodic deep cleaning throughout the year. LAT is keen to secure a high quality cleaning service whereby students at their academies are able to enjoy excellence in education, supported by excellently kept facilities. LAT expects high levels of productivity to be delivered by the cleaning staff at all times, plus a tightly managed service that is delivered via a management style that supports, encourages and develops the cleaning staff. The academies are keen for a body of cleaning staff that feels 'part of the academy' where the contractor is tasked with developing this academy level relationship at both staff and management level. Each academy will work to a baseline specification. Bidding contractors will then be asked to cost a suite of 'additional extra' cleaning items which each school can then choose whether to add to their specification or 'call off' on and as needed basis. LAT is not obliged to accept the lowest price submitted for this tender, rather they are keen to secure best value from this contract and to deliver best value to its academies and students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. LAT seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). This will include a credit check on your company. At the conclusion of stage 1, a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Selection of tenderers from stage 1 will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 40% price and 60% quality. Value of contract: The annual value of the current contract is Lot 1 annual cost - PS1,493,075 (PS7,465,375 over 5 years) Lot 2 annual cost - PS1,972,342 (PS9.861.710 over 5 years) Lot 3 annual cost - PS1,403,716 (PS7,018,580 over 5 years) Therefore the value of this contract for all Lots over the maximum 5 year contract period is PS24,345,665 The contract shall be a 'fixed price contract' with invoices raised monthly to the Trust. Additional requirements and information: *LAT has a minimum requirement for a contractor's employers' liability and public liability insurances of PS10 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS5 million for each Lot you have applied for *There are incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently contracted to Purgo, with one school (Minster) currently employing their cleaning staff in house (managed by Purgo) *Please note this is a growing Trust and any other academies that may join the Trust during the tenure of this new cleaning contract may, at the Trust's discretion, be added to this contract. *Please note that the successful tenderer will be required to pay the RIVA tender fee for this project directly to RIVA, upon their contract award. *The client reserves the right not to appoint by way of conclusion of this project. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Kent:-School-cleaning-services./5C4BE4R9JR To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5C4BE4R9JR

Lot Information

East Kent

East Kent: 8 primary academy sites 4 secondary academy sites 2 SEN academy sites

Renewal: There is an option for a further extension period for up to two additional years to 31/07/2032.

North Kent / London

North Kent/London: 4 primary academy sites 7 secondary academy sites

Renewal: There is an option for a further extension period for up to two additional years to 31/07/2032.

Mid Kent

Mid Kent 4 primary academy sites 4 secondary academy sites 1 SEN academy sites 1 nursery site

Renewal: There is an option for a further extension period for up to two additional years to 31/07/2032.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d3df
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070587-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£24,345,665 £10M-£100M
Lots Value
£24,345,665 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20261 months ago
Submission Deadline
28 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2027 - 31 Jul 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leigh Academies Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KENT
Postcode
ME2 2SX
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ41 Medway
Delivery Location
TLJ4 Kent, TLJ43 Kent Thames Gateway, TLJ44 East Kent, TLJ45 Mid Kent
Local Authority
Medway
Electoral Ward
Strood West
Westminster Constituency
Rochester and Strood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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