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Library Management System

University of Cumbria

This public procurement record has 1 release in its history.

Award

27 Jul 2026 at 11:23

Award Notice
Summary of the contracting process

The University of Cumbria procured library management services covering two linked systems: a library services platform and a resource and reading list management system. The requirement is intended to support the university’s library operations, including management of library resources and reading lists. The work is delivered for the University of Cumbria in Cumbria. This is a specialist education-sector technology and library services requirement rather than a general IT support contract. Suppliers relevant to comparable work would typically provide library management platforms, associated implementation or support services, and tools for managing academic resource and reading-list information. The procurement sits within the library management services category, with the requirement handled as a single call-off from an existing sector framework.

The procurement is complete and has been awarded. It used a limited procedure without prior publication of a call for competition, through the APUC ITS1062 AP Library Management Systems and Associated Services framework. The award was made on 7 June 2026 to Ex Libris UK for £430,036.11. The contract was signed on 24 July 2026 and is recorded as active. One bid was received. Price was the stated award criterion. The procurement was arranged as a framework call-off; its associated lot is recorded as cancelled, while the award and resulting contract are active. The buyer is the University of Cumbria. The procurement was covered by the Government Procurement Agreement and treated as outside the scope of the relevant directive under the stated framework rationale.

This procurement demonstrates substantial university demand for an integrated library technology environment, combining a library services platform with resource and reading-list management. A future competitor would need credible capability in both areas, rather than offering only a general library catalogue or standalone reading-list tool. Relevant strengths would include a mature product, experience supporting higher-education library operations, and the capacity to deliver and maintain systems for an institutional customer. Suppliers should also understand framework-led public procurement, since this requirement was fulfilled through an APUC framework call-off rather than an open competition. The selected supplier was a large specialist provider, indicating that proven platform capability, organisational capacity and the ability to support a sizeable university service would be important when this buyer next assesses comparable provision.

How relevant is this notice?

Notice Information

Notice Title

Library Management System

Notice Description

The University of Cumbria require a supplier to provide Library Management Systems - a Library Services Platforms and a Resource and Reading List Management System.

Lot Information

Lot 1

Call off contract from APUC FW ITS1062 AP

Procurement Information

APUC Framework ITS1062 AP Library Management Systems and Associated Services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d419
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070699-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79995000 - Library management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£430,036 £100K-£500K

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Cumbria
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CUMBRIA
Postcode
CA1 2HH
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD North West (England)
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Supplier Information

Number of Suppliers
1
Supplier Name

EX LIBRIS (UK) LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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