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ID 6542563 - NIO - EONI - Provision of a Transportation Service for the Collection, Delivery & Return of Electoral Office Equipment & Materials

Electoral Office for Northern Ireland

This public procurement record has 2 releases in its history.

Award

28 Sep 2026 at 09:55

UK6 - Contract Award Notice
Tender

28 Jul 2026 at 13:18

UK4 - Tender Notice
Summary of the contracting process

The Electoral Office for Northern Ireland (EONI) procured a road transport service to collect, deliver and return its electoral equipment and materials. The requirement covers moving equipment between storage and electoral locations, including count venues, and returning it to storage where applicable. EONI is the buying organisation; Construction and Procurement Delivery’s Supplies and Services Division managed the procurement. The work is in Northern Ireland. The service concerns logistics for electoral operations, rather than general passenger transport or waste haulage. EONI may also require an end-to-end tracking solution for ballot boxes, covering their journey from collection through transfers and delivery to count venues, and return to storage where applicable.

The procurement has been awarded following an open procedure. One supplier was selected, but its identity is withheld for security reasons. The award was made on 23 September 2026, for £1.2 million excluding VAT (£1.44 million including VAT). The contract period is 21 December 2026 to 20 December 2029, with two optional 12-month extensions, allowing it to run to 20 December 2031. Evaluation weighted total cost at 40% and quality at 60%: proposed methodology (30%), contingency arrangements and contract management (10.2%), social value (10.2%), mobilisation and readiness planning (6.6%), and UK GDPR (3%). The competition received one bid, from an SME. The contract is a single lot.

This award shows demand from EONI for a specialist transport operator able to handle secure, time-sensitive electoral equipment movements across Northern Ireland, including collections from storage, deliveries to count venues and returns. A credible competitor for a future requirement would need to demonstrate a robust operating method, dependable contingency arrangements, effective contract management, and readiness to mobilise for electoral events. The evaluation gave the greatest quality weight to methodology, while also assessing social value, data protection under UK GDPR, and mobilisation planning; price remained a substantial part of the decision. Providers with the capacity to coordinate multiple transfers and deliveries, protect ballot-box movements, and potentially provide end-to-end tracking would be well placed. The previous competition attracted one SME bid, indicating that an SME was able to compete for this requirement.

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Notice Information

Notice Title

ID 6542563 - NIO - EONI - Provision of a Transportation Service for the Collection, Delivery & Return of Electoral Office Equipment & Materials

Notice Description

The Electoral Office for Northern Ireland (EONI) wishes to appoint a contractor for the transportation of Electoral Office equipment. The contract will commence in December 2026 following the completion of the existing contract.

Lot Information

Lot 1

Options: EONI may, at its discretion, require the use of an end to end tracking solution covering the full journey of ballot boxes, from collection at storage through all transfers and deliveries, to final delivery at count venues and return to storage, where applicable. Please see section 23 of the specification for further information.

Renewal: Two optional one year extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d536
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091275-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60000000 - Transport services (excl. Waste transport)

60100000 - Road transport services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
£1,200,000 £1M-£10M
Awards Value
£1,200,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Sep 20261 weeks ago
Submission Deadline
3 Sep 2026Expired
Future Notice Date
Not specified
Award Date
23 Sep 20262 weeks ago
Contract Period
21 Dec 2026 - 20 Dec 2029 3-4 years
Recurrence
2031-07-31

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Electoral Office for Northern Ireland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 9WW
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLN Northern Ireland
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

Supplier N/A

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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