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DDaT26304 - Library Management System

UK RESEARCH & INNOVATION

This public procurement record has 1 release in its history.

Planning

28 Jul 2026 at 14:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

UK Research and Innovation intends to procure a library management system, including library software, compliance software and associated information systems or servers. The requirement is classified as goods and is intended for delivery across the United Kingdom. UK Research and Innovation is the buyer, with UK Shared Business Services Ltd managing the procurement process as its shared service. The requirement is focused on understanding what the market can provide generally, including available system capabilities and potential innovative features that may need to be considered. Suppliers offering library management platforms, related compliance functionality or supporting information-system infrastructure may therefore find the subject matter relevant.

This procurement is at the planning stage and is not an invitation to tender. The route to market remains undecided; the buyer is using pre-market engagement to inform the eventual approach. The procurement is planned as one lot, with an indicative contract period from 1 January 2027 to 31 December 2029. The estimated value is £60,000 excluding VAT, or £72,000 including VAT, and is below the relevant threshold. The buyer expects a subsequent notice by 30 September 2026. It asks interested market participants to provide capability, capacity and appetite feedback through a questionnaire by 14:00 on 12 August 2026. The current process does not set out tender evaluation criteria.

This engagement is likely to suit suppliers of library management systems, library software, compliance software and information-system or server solutions, including small and medium-sized enterprises. Businesses with experience integrating these elements into a coherent service should be well placed to contribute useful market intelligence. The buyer is specifically seeking evidence of market capability, available solutions, supplier capacity and appetite, together with views on innovation that may need to be considered. Suppliers can prepare by reviewing their library technology offering, compliance functionality, infrastructure and integration experience, and by identifying practical innovations relevant to the requirement. This is an opportunity to influence the developing specification and route to market, rather than a contract that can be bid for now.

How relevant is this notice?

Notice Information

Notice Title

DDaT26304 - Library Management System

Notice Description

Through this notice we are looking for engagement with the market and feedback and what is available in general along with any elements of innovation that may need to be considered. Please see below link which will take you to a form with a list of pre market engagement questions. If you could please provide feedback by 12/08/2026 this will be much appreciated. https://forms.cloud.microsoft/e/uYyqkBGhmn To Access the EOI Specification Document which is the current version of the Scope which will provide further details on the requirement, please contact ddatprocurement@uksbs.co.uk, referencing DDaT26304 - Library Management System pre market engagement so that we can issue you the Document. Within the EOI Specification Document it details the indicative timelines for the procurement process. Please note that the route to market is undecided at this moment in time. It is hoped that through this pre market engagement this will help inform this.

Planning Information

The Contracting Authority UK Research and Innovation would like to conduct pre-market engagement. As part of this information gathering exercise, we have developed a series of questions to ascertain the capability, the capacity and the appetite of the current market and would welcome your responses. Please see link below to access the questionnaire: https://forms.cloud.microsoft/e/uYyqkBGhmn Due to the timeframe required, please ensure to complete the questionnaire before 14:00 hrs on 12th August 2026 to express your interest.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d569
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071289-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48160000 - Library software package

48170000 - Compliance software package

48800000 - Information systems and servers

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
30 Sep 2026Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK RESEARCH & INNOVATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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