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Royal Mills Commercial Estate - Property Management, Lettings (Real Estate Agency Services) & Lease Consultancy Services

Manchester City Council

This public procurement record has 4 releases in its history.

TenderUpdate

03 Sep 2026 at 17:57

UK4 - Tender Notice
TenderUpdate

27 Aug 2026 at 13:40

UK4 - Tender Notice
TenderUpdate

26 Aug 2026 at 16:21

UK4 - Tender Notice
Tender

29 Jul 2026 at 17:52

UK4 - Tender Notice
Summary of the contracting process

Manchester City Council is procuring services for the commercial parts of the Royal Mills Commercial Estate in Manchester. The estate includes Royal Mill, Paragon Mill, Old and New Sedgwick Mills, Fairbairn Building, Nuovo A and Nuovo B, and the Royal Mill Business Centre, comprising refurbished former mill buildings and new-build properties. The requirement covers three service areas: comprehensive property and facilities management; commercial lettings and real estate agency services; and lease consultancy, including lease renewals, open-market rent reviews and break options. Property management includes maintaining records, inspections, issue identification, compliance, tenant engagement, financial and asset management. Lettings aims to improve occupancy and rental income, while lease consultancy aims to protect asset value and optimise commercial outcomes.

The procurement has reached tender: Manchester City Council invited offers using a selective competitive flexible procedure under the Procurement Act 2023 and Procurement Regulations 2024. It has three lots, with one supplier envisaged for each; suppliers may pursue one, two or all three. Up to four highest-scoring applicants per lot are shortlisted for dialogue and a final tender. The enquiry deadline was 18 August 2026 at 5:00pm and the request-to-participate deadline is 11 September 2026 at 11:00am. The contract is scheduled for 1 February 2027 to 31 January 2030, with one possible 24-month extension to 31 January 2032. Maximum estimated value is £420,000 including VAT: £300,000 for property management and £60,000 each for lettings and lease consultancy. Evaluation is 40% quality, 20% social value, 10% environmental and 30% price. Award is expected by 23 November 2026.

This opportunity suits commercial property and facilities management companies, real estate agencies and chartered surveying or lease advisory practices, including businesses able to combine these capabilities in a consortium. Applicants need sufficient financial resilience, appropriate insurance and the capacity to manage contracts of this nature, with financial viability assessed from accounts and other evidence. Relevant experience and similar contract examples are scored; consortium bids involving more than two parties must provide three examples of comparable nature and value across the principal members, special purpose vehicle or subcontractors. Health and safety arrangements are a pass-or-fail participation requirement, and exclusion grounds can apply through to contract award. Strong bids will also need credible operational, digital, environmental and social-value approaches, including fair-work commitments and zero-carbon measures.

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Notice Information

Notice Title

Royal Mills Commercial Estate - Property Management, Lettings (Real Estate Agency Services) & Lease Consultancy Services

Notice Description

Manchester City Council ('the Council') is looking to procure contracts for Royal Mills Commercial Estate. This requirement is split into 3no. Lots: (1) Property Management, (2) Lettings (Real Estate Agency Services) and (3) Lease Consultancy. Royal Mills Commercial Estate comprising of Royal Mill, Paragon Mill, Old & New Sedgwick Mills, Fairbairn Building, Nuovo A & Nuovo B was purchased by Manchester City Council in 2017 as part of the wider Ancoats Estate acquisition from Homes England. In 2019, a further acquisition was made by the Council of the remaining commercial long leasehold within Old & New Sedgwick, namely the Courtyard aka the Business Centre. Lease structure: - Freehold: MCC - Headlease (999 years): RM Developments Ltd - Commercial Lease (998 years): MCC - Royal Mill Business Centre Lease (150 years): MCC - Numerous commercial sub-leases from 2-25 years The Estate is a mixed-use development of both refurbished former mill buildings and new build properties. The Services to be provided are in respect of the Commercial elements of the Properties only. The maximum estimated value of the Contract over its maximum possible term is PS420,000 (inclusive of VAT). The estimated split across the Lots are as follows: Lot 1 - Property Management - PS300,000 (incl. VAT) Lot 2 - Lettings (Real Estate Agency Services) - PS60,000 (incl. VAT) Lot 3 - Lease Consultancy (including Lease Renewals and Open Market Rent Reviews) - PS60,000 (incl. VAT) Suppliers should note that this is only an estimate to give Suppliers an idea of the potential scale of the opportunity. No guarantee is given as to the actual value of the contract. Lot 1 - Property Management It is envisaged that the four (4) highest scoring Applicants for Lot 1 will be shortlisted to be taken through to the ITT Stage It is envisaged that one (1) supplier will be appointed to this Lot following completion of the ITT Stage and ultimate award of the Contract Lot 2 - Lettings (Real Estate Agency Services) It is envisaged that the four (4) highest scoring Applicants for Lot 2 will be shortlisted to be taken through to the ITT Stage It is envisaged that one (1) supplier will be appointed to this Lot following completion of the ITT Stage and ultimate award of the Contract Lot 3 - Lease Consultancy (including Lease Renewals and Open Market Rent Reviews) It is envisaged that the four (4) highest scoring Applicants for Lot 3 will be shortlisted to be taken through to the ITT Stage It is envisaged that one (1) supplier will be appointed to this Lot following completion of the ITT Stage and ultimate award of the Contract Please note: Applicants may be shortlisted across one, two or all Lots where they meet the necessary requirements. Where an Applicant is shortlisted across multiple Lots, they will be treated as an individual Applicant for each Lot in relation to the envisaged 4no. for each Lot.

Lot Information

Property Management

Services Lot 1 - Property Management - PS300,000 (incl. VAT) It is envisaged that the four (4) highest scoring Applicants for Lot 1 will be shortlisted to be taken through to the ITT Stage It is envisaged that one (1) supplier will be appointed to this Lot following completion of the ITT Stage and ultimate award of the Contract The Managing Agent will provide a comprehensive property and facilities management service across the portfolio, including maintaining property records, undertaking inspections, identifying issues and making recommendations to the Client. The Managing Agent will be expected to provide proactive operational, financial, compliance, tenant engagement and asset management services aimed at protecting and enhancing the value, performance and income generation of the properties.

Options: The contract includes options. The Authority may exercise options to extend the contract term and/or implement modifications relating to the scope, volume, locations or operational requirements of the services, goods or works, as specified in the procurement and contract documents.

Renewal: One extension period of twenty-four (24) months.

Lettings (Real Estate Agency Services)

Services Lot 2 - Lettings (Real Estate Agency Services) - PS60,000 (incl. VAT) It is envisaged that the four (4) highest scoring Applicants for Lot 2 will be shortlisted to be taken through to the ITT Stage It is envisaged that one (1) supplier will be appointed to this Lot following completion of the ITT Stage and ultimate award of the Contract The Property Agent will provide a full commercial agency service for the disposal and letting of units within the properties, with the objective of maximising occupancy, rental income and asset performance. The Property Agent will be expected to deliver a proactive commercial agency service that drives occupancy, secures optimum leasing outcomes and supports the long-term performance and value of the properties.

Options: The contract includes options. The Authority may exercise options to extend the contract term and/or implement modifications relating to the scope, volume, locations or operational requirements of the services, goods or works, as specified in the procurement and contract documents.

Renewal: One extension period of twenty-four (24) months.

Lease Consultancy (including Lease Renewals and Open Market Rent Reviews)

Services Lot 3 - Lease Consultancy (including Lease Renewals and Open Market Rent Reviews) - PS60,000 (incl. VAT) It is envisaged that the four (4) highest scoring Applicants for Lot 3 will be shortlisted to be taken through to the ITT Stage It is envisaged that one (1) supplier will be appointed to this Lot following completion of the ITT Stage and ultimate award of the Contract The Property Agent will provide a comprehensive lease advisory service across the property portfolio, including the management of lease renewals, open market rent reviews and break options. The Property Agent will be expected to deliver a proactive lease advisory service that optimises income, protects asset value and secures the best commercial outcomes for the Client.

Options: The contract includes options. The Authority may exercise options to extend the contract term and/or implement modifications relating to the scope, volume, locations or operational requirements of the services, goods or works, as specified in the procurement and contract documents.

Renewal: One extension period of twenty-four (24) months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d707
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083672-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70000000 - Real estate services

70220000 - Non-residential property renting or leasing services

70332000 - Non-residential property services

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Manchester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M60 2LA
Postcode Area
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLD3 Greater Manchester
Local Authority
Manchester
Electoral Ward
Piccadilly
Westminster Constituency
Manchester Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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