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Man Guarding Services

ROYAL ARMOURIES MUSEUM

This public procurement record has 1 release in its history.

Planning

01 Aug 2026 at 08:29

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Royal Armouries Museum, a public authority under sub-central government, is in the planning stage of a tender process for the provision of security services titled "Man Guarding Services." The project location includes the Royal Armouries in Leeds and Fort Nelson in Portsmouth, focusing on security service delivery for both internal and external duties. Key deadlines include requesting a supplier questionnaire by 7 August 2026 and returning it by 17 August 2026. The procurement falls under the services category with an estimated contract value of £216,000, comprising an initial term of £130,000 with optional extensions valued at £86,000. The project aims to integrate new social value criteria, such as fair work practices, into the quality evaluation.

This procurement presents significant opportunities for security service providers, especially those capable of delivering comprehensive guarding and emergency response services. Businesses experienced in static guarding, patrolling, access control, incident response, and event support are well-suited to compete. The stipulated social value outcomes will appeal to companies committed to workforce development and fair pay practices. This contract not only provides financial growth potential but positions successful bidders as key security partners for high-profile public locations.

How relevant is this notice?

Notice Information

Notice Title

Man Guarding Services

Notice Description

Procurement Description The provision of requested security services for museum internal/external guarding at Royal Armouries Leeds & Fort Nelson (Portsmouth). Door Supervision at Fort Nelson, and call-out services for rapid mobile response to alarm activations and other out-of-hour emergency response at Fort Nelson. Current Service Scope The service covers the following but not limited to: * Static guarding at designated internal and external locations, including entrances, galleries, public areas, back-of-house areas and perimeter points. * Patrolling services including routine and ad hoc patrols of buildings, external grounds, car parks and other identified risk areas. * Access control for staff, visitors, contractors and deliveries, including monitoring entry and exit points and challenging unauthorised access. * Incident response including dealing with security incidents, disturbances, emergencies, suspicious activity, theft, vandalism and breaches of site rules. * Alarm response and out-of-hours call-out services at Fort Nelson, including rapid mobile response to alarm activations and emergency attendance when required. * Door supervision services at Fort Nelson where required for events or operational activity, delivered by appropriately licensed personnel. * Visitor and public interface duties, ensuring security staff act as ambassadors for the sites by providing directions, reassurance and professional assistance where appropriate. * Emergency support including evacuation assistance, fire alarm response, lockdown support, first response actions and liaison with emergency services. * Monitoring and reporting of incidents, patrols, defects, hazards and security concerns, with clear written records and timely escalation to the Authority's nominated representatives. * Key holding and site security support where required, including securing and opening premises in accordance with agreed procedures. * Event and operational support for planned activities, exhibitions, high-footfall periods and other occasions requiring enhanced guarding presence. * Compliance and assurance including the provision of suitably trained and SIA-licensed personnel, supervision arrangements, uniformed presentation, and adherence to all relevant legislation, standards and site-specific policies, procedures and risk assessments. Estimated Contract Value (incl. VAT): PS216,000 * Initial term: PS130,000 * Optional extensions: PS86,000

Planning Information

The key purpose of this notice is to alert the market to the Tender and to flag the new social value criteria and outcomes that are being proposed for it, and thus to obtain feedback from suppliers. The social value outcomes that will form 10% of the quality evaluation criteria will consist of the following: 1.Fair work – Create and retain high quality jobs Suppliers will need to demonstrate that they are providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified 2.Fair work - Fair pay practices Suppliers will need to demonstrate that they provide payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce. Suppliers wishing to participate must email the Estates Team at Thomas.Griffin@armouries.org.uk to request the supplier questionnaire by 07 August 2026 at 12:00 and return it completed no later than 17 August 2026 at 17:00.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d96f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072955-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
£216,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
17 Aug 20263 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL ARMOURIES MUSEUM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS10 1LT
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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