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Fleet Management

YORKSHIRE WATER SERVICES LIMITED

This public procurement record has 1 release in its history.

Planning

03 Aug 2026 at 13:54

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Yorkshire Water Services Limited is exploring fleet management and associated management information and software services for its operational fleet across the North of England and Yorkshire. The fleet includes cars, light commercial vehicles, heavy goods vehicles, plant and specialist equipment, powered by internal combustion engines and electricity. The potential service would cover fleet administration, breakdown and roadside assistance, routine servicing, repairs, MOT reminders, garage network management, temporary vehicle hire, mobile servicing and while-you-wait maintenance. It would also provide fleet software, asset visibility, real-time management information, analytics and tailored reporting. The service is intended to support vehicle availability, operational decision-making, cost control and the transition to a larger electric vehicle fleet. The procurement category is fleet management, repair and maintenance services (CPV 50111000).

This process is at preliminary market engagement and planning stage under the Procurement Act 2023; it is intended to shape any future procurement strategy, specification, contract structure and evaluation method. Yorkshire Water expects to engage suppliers through written expressions of interest, with possible presentations, workshops and one-to-one discussions. Expressions of interest are requested by 20 August 2026, with follow-up engagement selected according to relevance and capability. The intended procurement is an above-threshold utilities services contract, currently planned as one lot. The anticipated contract period is 1 April 2027 to 31 March 2031, with renewal potential extending the maximum period to 31 March 2033. This is market engagement, not an invitation to tender or a commitment to award a contract.

The engagement will suit fleet management providers able to combine operational delivery with software, analytics and commercial flexibility. Relevant capability includes managing LCV, HGV and plant or specialist assets; breakdown response, roadside assistance, maintenance scheduling, garage networks and temporary hire. Yorkshire Water is particularly interested in mobile servicing at depots, while-you-wait arrangements, vehicle availability improvements and support during operational surges. Suppliers should be prepared to explain established fleet platforms, asset tracking, real-time reporting, bespoke management information, SLA and KPI monitoring, and carbon reporting. Strong candidates will have North of England and Yorkshire network coverage, including owned, independent and main dealer facilities, plus EV-certified technicians and experience supporting growing electric fleets. Useful commercial expertise includes management fees, transparent service-cost pass-through, tiered hire rates, discounts and rebate sharing.

How relevant is this notice?

Notice Information

Notice Title

Fleet Management

Notice Description

Scope Yorkshire Water is issuing this Preliminary Market Engagement Notice in accordance with Section 16 of the Procurement Act 2023 to inform the market of its intention to engage with suppliers regarding a potential future procurement for fleet management and associated management information services/software. Yorkshire Water operates a fleet across the North of England that compromises of Cars, LCV, HGV and Plant vehicles, both ICE and EV. Yorkshire Water are seeking to understand current market capabilities, innovation, commercial models and reporting functionality available from suppliers. The engagement will help shape procurement strategy, service specification, contract structure and evaluation methodology for any future procurement activity. Yorkshire Water is interested in engaging with suppliers capable of delivering a solution that aligns with the following requirements: Core Fleet & Operational Management Capabilities Asset Catergory Management: Coverage across multiple asset types: Light Commercial Vehicles (LCV), Heavy Goods Vehicles (HGV), and Plant/Specialist Equipment. Service, Repair & Maintenance (SMR): Driver support for breakdown, roadside assistance, and scheduling routine maintenance. MOT due notifications, reminders, and service/maintenance within pre-authorised limits. Garage network management utilizing owned, independent, and main dealer repair networks. Maximising Vehicle Availability & Mobile Operations: Mobile servicing capabilities deployed directly to operational sites/depots to reduce downtime and travel. "While you wait" servicing solutions to minimize operational vehicle off-road (VOR) time. Temporary Hire & Contingency Vehicles: Spot hire logistics and temporary vehicle provision to cover breakdown, maintenance, or operational surges. Tiered hire rate structures based on duration of hire. Fleet Administration: Fines management, Road Fund Licence (RFL/tax) administration, and Motor Insurance Database (MID) updates. Data, Analytics & Fleet Software Software System & Portal Access: Access to an established fleet management software platform for operational tracking and asset visibility. Management Information (MI) & Reporting: Real-time reporting and data-driven analytics to support operational decision-making and cost mitigation. Bespoke and enhanced reporting capabilities tailored to YW requirements. Clear tracking against key SLAs and KPIs. Sustainability & EV Integration Transition to Zero Emissions: Capability to support, service, and maintain an increasing proportion of Electric Vehicles (EV) and alternative fuel assets across the fleet. Sufficient garage network coverage and EV-certified technicians to support EV fleet growth. Data and carbon reporting capabilities to track fleet emissions reductions. Commercial Models & Market Feedback Yorkshire Water seeks market feedback on commercial and pricing structures, with specific interest in: Management Fee Models: Fixed admin/management fee per vehicle alongside transparent cost-per-service pass-through structures. Hire Rate Structures: Flexible, tiered pricing models for temporary vehicle hire. Discount & Rebate Sharing: Mechanisms for passing through parts, trade discounts, and manufacturer rebates. This notice is intended solely to facilitate market engagement and gather information from potential suppliers. It does not constitute a call for competition, invitation to tender, award commitment or guarantee that a procurement exercise will proceed. YW is seeking to understand market capability, availability, performance, and commercial models for fleet management services to support its operational and sustainability objectives.

Planning Information

Please send expressions of interest via email with the subject "Flet Management" to FMandEnergyCommercialTeam@yorkshirewater.co.uk Interested suppliers are invited to include the following in their email: Provide a written overview of their Company and the services and capabilities they offer Describe relevant experience delivering similar solutions across LCV, HGV, and Plant/Specialist asset types. Outline network coverage and garage network availability across the North of England/Yorkshire region Detail mobile servicing capabilities and "while you wait" service operational setups. Outline proposed commercial, pricing, and rebate-sharing models. Overview of fleet management software, data analytics, and reporting capabilities. Capabilities in supporting growing Electric Vehicle (EV) fleets. Yorkshire Water may also invite selected suppliers to participate in follow-up engagement activities, such as: Supplier presentations Workshops One to one discussions Yorkshire Water may not be able to engage with all respondents and reserves the right to select a representative sample based on relevance and capability. Participation, or non-participation, will not affect any future procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06da06
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073205-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE WATER SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD6 2SZ
Postcode Area
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE41 Bradford
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Bradford
Electoral Ward
Royds
Westminster Constituency
Bradford South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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