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Fleet Management

YORKSHIRE WATER SERVICES LIMITED

This public procurement record has 1 release in its history.

Planning

03 Aug 2026 at 12:54

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Yorkshire Water Services Limited has initiated a public procurement process focused on fleet management services, under the industry category of fleet management, repair, and maintenance services. This process, currently in the planning stage, targets the North of England, particularly the Yorkshire region. Key dates include the deadline for expressions of interest by 20 August 2026. The procurement process is gauging interest via a preliminary market engagement notice as per the Procurement Act 2023, with the projected contract period starting on 1 April 2027. Interested parties are required to express their interest by providing detailed capabilities, experience, and proposals for innovative solutions ranging from vehicle maintenance to EV fleet integration.

This procurement presents substantial growth opportunities for businesses specialising in fleet management solutions, especially those equipped to deliver innovative and sustainable services. Companies that offer comprehensive fleet management capabilities, including Light Commercial Vehicles (LCV), Heavy Goods Vehicles (HGV), and electric vehicle support, are well-positioned to benefit. Furthermore, those with robust data analytics, mobile servicing, and a flexible commercial approach will find prospects for collaboration and development with Yorkshire Water. The opportunity to influence procurement strategy and service specification presents additional value for proactive suppliers focusing on sustainability and market innovation.

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Notice Information

Notice Title

Fleet Management

Notice Description

Scope Yorkshire Water is issuing this Preliminary Market Engagement Notice in accordance with Section 16 of the Procurement Act 2023 to inform the market of its intention to engage with suppliers regarding a potential future procurement for fleet management and associated management information services/software. Yorkshire Water operates a fleet across the North of England that compromises of Cars, LCV, HGV and Plant vehicles, both ICE and EV. Yorkshire Water are seeking to understand current market capabilities, innovation, commercial models and reporting functionality available from suppliers. The engagement will help shape procurement strategy, service specification, contract structure and evaluation methodology for any future procurement activity. Yorkshire Water is interested in engaging with suppliers capable of delivering a solution that aligns with the following requirements: Core Fleet & Operational Management Capabilities Asset Catergory Management: Coverage across multiple asset types: Light Commercial Vehicles (LCV), Heavy Goods Vehicles (HGV), and Plant/Specialist Equipment. Service, Repair & Maintenance (SMR): Driver support for breakdown, roadside assistance, and scheduling routine maintenance. MOT due notifications, reminders, and service/maintenance within pre-authorised limits. Garage network management utilizing owned, independent, and main dealer repair networks. Maximising Vehicle Availability & Mobile Operations: Mobile servicing capabilities deployed directly to operational sites/depots to reduce downtime and travel. "While you wait" servicing solutions to minimize operational vehicle off-road (VOR) time. Temporary Hire & Contingency Vehicles: Spot hire logistics and temporary vehicle provision to cover breakdown, maintenance, or operational surges. Tiered hire rate structures based on duration of hire. Fleet Administration: Fines management, Road Fund Licence (RFL/tax) administration, and Motor Insurance Database (MID) updates. Data, Analytics & Fleet Software Software System & Portal Access: Access to an established fleet management software platform for operational tracking and asset visibility. Management Information (MI) & Reporting: Real-time reporting and data-driven analytics to support operational decision-making and cost mitigation. Bespoke and enhanced reporting capabilities tailored to YW requirements. Clear tracking against key SLAs and KPIs. Sustainability & EV Integration Transition to Zero Emissions: Capability to support, service, and maintain an increasing proportion of Electric Vehicles (EV) and alternative fuel assets across the fleet. Sufficient garage network coverage and EV-certified technicians to support EV fleet growth. Data and carbon reporting capabilities to track fleet emissions reductions. Commercial Models & Market Feedback Yorkshire Water seeks market feedback on commercial and pricing structures, with specific interest in: Management Fee Models: Fixed admin/management fee per vehicle alongside transparent cost-per-service pass-through structures. Hire Rate Structures: Flexible, tiered pricing models for temporary vehicle hire. Discount & Rebate Sharing: Mechanisms for passing through parts, trade discounts, and manufacturer rebates. This notice is intended solely to facilitate market engagement and gather information from potential suppliers. It does not constitute a call for competition, invitation to tender, award commitment or guarantee that a procurement exercise will proceed. YW is seeking to understand market capability, availability, performance, and commercial models for fleet management services to support its operational and sustainability objectives.

Planning Information

Please send expressions of interest via email with the subject "Flet Management" to FMandEnergyCommercialTeam@yorkshirewater.co.uk Interested suppliers are invited to include the following in their email: Provide a written overview of their Company and the services and capabilities they offer Describe relevant experience delivering similar solutions across LCV, HGV, and Plant/Specialist asset types. Outline network coverage and garage network availability across the North of England/Yorkshire region Detail mobile servicing capabilities and "while you wait" service operational setups. Outline proposed commercial, pricing, and rebate-sharing models. Overview of fleet management software, data analytics, and reporting capabilities. Capabilities in supporting growing Electric Vehicle (EV) fleets. Yorkshire Water may also invite selected suppliers to participate in follow-up engagement activities, such as: Supplier presentations Workshops One to one discussions Yorkshire Water may not be able to engage with all respondents and reserves the right to select a representative sample based on relevance and capability. Participation, or non-participation, will not affect any future procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06da06
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073205-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 days ago
Submission Deadline
Not specified
Future Notice Date
20 Aug 20262 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE WATER SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD6 2SZ
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE41 Bradford
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Bradford
Electoral Ward
Royds
Westminster Constituency
Bradford South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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