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Supply and Installation of Treated Fresh Air Unit (TFA) System at British High Commission in New Delhi (India)

Foreign Commonwealth and Development Office

This public procurement record has 1 release in its history.

Tender

04 Aug 2026 at 09:41

UK4 - Tender Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office is buying and installing a replacement Treated Fresh Air (TFA) system at the British High Commission in New Delhi, India. The requirement covers the main High Commission office building and associated areas, replacing the existing system with an energy-efficient hybrid ventilation system. The purpose is to improve indoor air quality, ventilation performance, occupant comfort and operational efficiency, while reducing energy consumption and supporting sustainable building operations. The work includes supplying TFA units, removing and buying back the existing system, installation, duct connections, chilled-water or DX piping, electrical and Building Management System integration where applicable, testing, air balancing, commissioning and handover. The procurement is for HVAC packages and ventilation installation work, including CPV 42512300.

The process has reached tender: the buyer invited offers through an open procedure. It is a single-lot procurement with an estimated value of £230,000 gross, and bids must be submitted electronically through the FCDO e-sourcing portal in English. Enquiries were due by 17 August 2026 at 17:00, and tenders were due by 3 September 2026 at 17:00. The contract is scheduled to run from 15 October 2026 to 31 March 2027, with completion required by 31 March 2027; the planned award decision date was 5 October 2026. Evaluation is based on 60% quality and 40% commercial cost, with quality covering experience and capability, methodology, assurance and warranty, mobilisation, technical staff, and health and safety. Suppliers must be legally registered in India and comply with applicable tax, labour and other laws.

This opportunity suits HVAC contractors, mechanical and building-services firms, and specialist suppliers able to deliver complete TFA or AHU replacement projects in India. Bidders need evidence of at least three similar TFA replacement, AHU replacement or HVAC retrofit projects completed in the previous three years for public-sector, government, semi-government or reputable private-sector clients, supported by completion or commissioning certificates and client details for verification. A local service office with adequate HVAC technical staff is required, including where subcontractors are used. The delivery team should include an experienced project manager, HVAC engineer and site supervisors, each with at least five years’ AHU or TFA experience, plus skilled ducting, insulation, HVAC piping, electrical and BMS personnel. Strong proposals will demonstrate safe lifting and shutdown planning, commissioning, air balancing, testing, HSE controls, warranty support and suitable spares.

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Notice Information

Notice Title

Supply and Installation of Treated Fresh Air Unit (TFA) System at British High Commission in New Delhi (India)

Notice Description

The Estates team in British High Commission in New Delhi (India) is undertaking a comprehensive upgrade to replace the existing Treated Fresh Air (TFA) system with a modern, energy-efficient hybrid ventilation system across the main High Commission Office Building and its associated areas. The primary objective of this initiative is to significantly enhance indoor air quality, improve ventilation performance, and optimize overall operational efficiency. By integrating advanced technologies and energy-conscious design, the new hybrid system is expected to deliver reliable fresh air supply, reduced energy consumption, and improved occupant comfort while supporting sustainable building operations. Through a competitive tender process we intend to identify a qualified supplier who can supply and install Treated Fresh Air units at British High Commission as per the specification provided in the Tender Pack documentation, including buy-back of the existing TFA system. The contract will begin on the date of contract signing and supply and installation is required to be completed before 31st March 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06da97
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073469-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

CPV Codes

42512300 - HVAC packages

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

Notice Value(s)

Tender Value
£230,000 £100K-£500K
Lots Value
£230,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
3 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Oct 2026 - 31 Mar 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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