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Library management system and discovery service

LEEDS TRINITY UNIVERSITY

This public procurement record has 1 release in its history.

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04 Aug 2026 at 10:14

UK7 - Contract Details Notice
Summary of the contracting process

Leeds Trinity University procured a library management system and discovery service for its library operations. The requirement covers library management software and associated discovery functionality, classified under CPV 48161000. The service is for delivery at the university in Leeds, supporting the institution’s library users and staff. The buyer is Leeds Trinity University, a public authority based on Brownberrie Lane in Leeds. The procurement was arranged as a single requirement rather than separate service areas, covering the combined library management and discovery service. This is a technology-focused opportunity for suppliers of library systems, library discovery platforms and related software services that can support a university library environment and provide an integrated service rather than a general information technology solution.

The procurement has been completed and awarded through a direct award below the applicable threshold, without competition. The contract was awarded to EX LIBRIS (UK) LIMITED, trading as a large supplier, and the award is active. The award relates to the single completed requirement. The contract was signed on 27 July 2026 and runs from 27 July 2026 to 26 July 2027. Its value is £29,163 excluding VAT, or £34,995 including VAT. The selected service is the library management system and discovery service. The process was evaluated through a non-competitive direct-award route, so no competitive tender or separately published evaluation weighting is reported. The contracting authority is Leeds Trinity University.

This award demonstrates a university requirement for an integrated library management and discovery service delivered by a specialist technology supplier. Businesses well placed for a future requirement of this type would be established providers of library management systems, discovery services or closely integrated library technology, with software capable of supporting university library operations. Credibility would depend on demonstrating that the platform can manage core library workflows while giving users an effective way to discover library resources. Suppliers should also be able to provide a joined-up service rather than isolated tools, understand the operating needs of higher-education libraries, and support implementation and ongoing service delivery at institutional scale. The appointed supplier’s large-company status indicates that organisational capacity may be relevant alongside product capability.

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Notice Information

Notice Title

Library management system and discovery service

Notice Description

Library management system and discovery service - 1 year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06daad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073501-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48161000 - Library management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£29,163 Under £100K

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
27 Jul 2026 - 26 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEEDS TRINITY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS18 5HD
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Horsforth
Westminster Constituency
Leeds North West

Supplier Information

Number of Suppliers
1
Supplier Name

EX LIBRIS (UK) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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