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Locks and Keys Supply

Leeds City Council

This public procurement record has 1 release in its history.

Planning

04 Aug 2026 at 10:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Leeds City Council intends to appoint one contractor to supply locks, cylinders, keys and associated components for external doors across council-owned buildings in Leeds. The requirement supports Leeds Building Services and Civic Enterprise Leeds, which provide the council’s construction and repair services. Products may be used in residential properties and other council assets. The scope includes door locks, padlocks, lock parts, keys, multi-point locking mechanisms, security chains and compatible replacement components, with associated locksmith supply services. Suppliers may need to support standard, keyed-alike, master-key, sub-master, restricted and patented key systems, including existing suited systems and managed access arrangements. The procurement is primarily for goods, with the ability to provide replacement keys and cylinders compatible with existing systems.

This procurement is at the planning stage and is not yet an invitation to tender. The council expects to run an above-threshold tender under the Procurement Act 2023, with a future notice anticipated for 1 October 2026. A pre-market engagement form is to be submitted through the council’s Jaggaer portal before 12 noon on 18 August 2026. The requirement has one lot and is expected to start on 1 February 2027, running for 36 months to 1 February 2030, with an option to extend to 1 February 2031. The estimated annual value is up to £310,000, with a total estimated value up to £1,240,000. The published gross estimated value is £372,000. Demand volumes are indicative rather than guaranteed.

This will suit lock, key and security hardware manufacturers, distributors, specialist suppliers and locksmith businesses able to support council and housing-related building stock. Products must meet relevant British Standards, Secure by Design principles, NHF Schedule of Rates Version 8 and the council’s specifications. Relevant capabilities include supplying Secure by Design-approved products, British Kitemarked and TS007 three-star cylinders, BS EN 1303:2015-tested cylinders, Sold Secure Diamond SS312 products, PAS 24-tested locking systems and anti-bump mechanisms. Suppliers should be able to provide accessibility-focused thumb-turn cylinders, multiple keying arrangements and at least three keys per cylinder. Experience supporting Mul-T-Lock and Yale 1862 systems, maintaining key security and producing compatible replacements will be important. The lot is identified as suitable for SMEs and VCSEs.

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Notice Information

Notice Title

Locks and Keys Supply

Notice Description

Leeds City Council's internal service provider (ISP) for construction and repair works, Leeds Building Services (LBS) and Civic Enterprise Leeds (CEL) are responsible for the supply of Locks and Keys. Leeds City Council are looking to appoint one contractor to support this service requirement. The contract will run for an initial 36 months, with an option to extend the contract by an additional 12 months, The estimated annual contract value is up to PS310,000, with a total estimate contract value up to PS1,240,000. The procurement will be conducted as an above threshold tender in line with the Procurement Act 2023. The contract is expected to cover the supply of locks, cylinders, keys and associated components for external doors across a range of building types, which may include residential properties and other Council-owned assets. Technical Requirements All products supplied must comply with relevant British Standards, Secure by Design principles and any applicable industry standards, including the NHF Schedule of Rates (Version 8) and the Council's own specifications. For external doors, lock and cylinder requirements include: * Secure by Design (SBD) approved products. * British Kitemarked cylinders. * TS007:2012 3-Star rated cylinders. * Cylinders tested to BS EN 1303:2015. * Sold Secure Diamond (SS312) accreditation. * Multi-point locking mechanisms compliant with applicable standards. * Locking systems tested to PAS 24 and stamped as Secure by Design where required. * Multi-point espagnolette locking systems where applicable. * Double profile cylinders with a minimum of five pin tumblers. * Anti-bump functionality as a minimum requirement. * Nickel-plated brass cylinder finish. * Large thumb-turn cylinders where required to support accessibility and ease of use. * A minimum of three keys supplied with each cylinder. * Security chains for front entrance doors where applicable. Key Systems The Council may require a range of keying arrangements, including: * Standard keyed systems. * Keyed alike systems. * Master key and sub-master key systems. * Restricted or patented key systems to provide enhanced key control and security. Existing Key Systems Some locations operate suited key systems and managed access arrangements. Contractors should be able to: * Supply replacement cylinders keyed into existing suites where required. * Provide replacement keys. * Maintain key integrity and security. Existing Locking Systems The Authority currently uses a number of existing lock and key systems which suppliers should be capable of supporting or providing compatible alternatives where appropriate. These include: * Suited Mul-T-Loc cylinders including: o Size 8 padlocks o Size 10 padlocks o L13 cylinders o L20 cylinders o L600 cylinders * Yale 1862 lock cylinders. The Authority cannot guarantee volumes. Historical demand indicates several hundred lock and key transactions per annum across a wide range of lock types and security systems. This information is provided for guidance only and does not constitute a commitment to future spend or quantities.

Planning Information

Leeds City Council is using a new Source to Contract platform. You can register (for free) at https://leedscitycouncil.ukp.app.jaggaer.com/esop/ogc-host/public/leedscitycouncil/web/login.html A Pre-Market Engagement form has been published online via the Jaggaer website and is to completed and submitted via the Jaggaer portal before 12pm on 18th August 2026. It is Tender_304 Locks and Keys Supply If you have any problems please contact Megan.Axall@leeds.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dac8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073537-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

98 - Other community, social and personal services

CPV Codes

44500000 - Tools, locks, keys, hinges, fasteners, chain and springs

44520000 - Locks, keys and hinges

44521100 - Locks

44521110 - Door locks

44521210 - Padlocks

44522000 - Clasps, lock parts and keys

44522200 - Keys

44522300 - Parts of padlocks

44522400 - Parts of locks

98395000 - Locksmith services

Notice Value(s)

Tender Value
£310,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2026Expired
Award Date
Not specified
Contract Period
1 Feb 2027 - 1 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leeds City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 1UR
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE42 Leeds
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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