Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Grounds Maintenance Contract

Marlow Town Council

This public procurement record has 2 releases in its history.

TenderUpdate

07 Aug 2026 at 12:23

UK4 - Tender Notice
Tender

06 Aug 2026 at 12:50

UK4 - Tender Notice
Summary of the contracting process

Marlow Town Council is procuring grounds maintenance and related waste services for sites and public spaces in Marlow. The work covers four service areas: general grounds maintenance, cemetery maintenance, May Balfour Gardens maintenance, and waste management. General grounds maintenance includes grass cutting and trimming, hedges, verges, trees, shrubs, open spaces, paths and rights of way clearance, with occasional additional clearance and pruning. Cemetery services must maintain a respectful, inclusive space for reflection and remembrance. May Balfour Gardens must be maintained sensitively, protecting its peaceful character and minimising disruption to visitors. Waste services cover timely bin collection and appropriate waste management. The services are classified as parks and grounds maintenance, tree and hedge care, refuse collection and cemetery maintenance, delivered across Marlow.

The process has reached tender: Marlow Town Council invited offers through a below-threshold open competition. It has four lots: General Grounds Maintenance, Cemetery Maintenance, May Balfour Gardens Maintenance and Waste Management. The enquiry deadline was 22 September 2026 at 23:59, and tenders were due by 5 October 2026 at 12:00. Tenders had to be posted or hand delivered; electronic submission was not allowed. The contract period is 1 April 2027 to 31 March 2030, with two additional one-year extensions by mutual agreement, potentially to 31 March 2032. The estimated total value is £255,000 excluding VAT (£306,000 including VAT). Lot values excluding VAT are £150,000, £55,000, £30,000 and £20,000 respectively. Evaluation is 50% pricing, 30% capability and approach, and 20% social value.

This opportunity suits small and medium-sized enterprises and voluntary, community or social enterprises able to provide grounds, horticultural, cemetery or waste services in Marlow. Suitable contractors should have relevant experience, qualified and experienced staff, and the operational capacity to deliver regular maintenance safely and reliably. Applicants for general grounds maintenance need to explain their approach to verges, open spaces, paths, biodiversity, tidiness, safety, performance monitoring and continuous improvement. Cemetery and garden specialists must demonstrate sensitive working, respect for visitors and remembrance spaces, and minimal disruption. Waste contractors must show timely collection, appropriate waste handling and reduced environmental impact. All bidders must set out how they will create social value through local employment, community benefits, local suppliers, biodiversity, carbon reduction or waste minimisation, with alignment to the Council’s strategy where appropriate.

How relevant is this notice?

Notice Information

Notice Title

Grounds Maintenance Contract

Notice Description

The Council is seeking suitably experienced and competent contractors to provide grounds maintenance services in accordance with the Council's specification. The principal services required are: * Grass cutting and trimming of urban grass verges; * Trimming and pruning of hedges, verges, trees and shrubs; * Rights of way clearance; * Cemetery maintenance; * May Balfour Gardens maintenance; and * Bin clearance. Additional services may occasionally be required, including: * Trimming and pruning of hedges, verges, trees and shrubs not forming part of the regular scheme; and * Siding out of overgrown footways or other Rights of Way not forming part of the regular scheme.

Lot Information

General Grounds Maintenance

General grounds maintenance, including verges, open spaces and pathways. Services include grass cutting and trimming, maintenance of hedges, verges, trees and shrubs and Rights of Way clearance, together with associated services identified in the specification. Tenderers applying for Lot 1 will be required to demonstrate how they will maintain the Council's verges, open spaces and paths, including how biodiversity will be encouraged while maintaining a tidy appearance where it matters and ensuring safety for all.

Renewal: Two individual additional years by mutual agreement

Cemetery Maintenance

Cemetery maintenance. The contractor will be required to maintain the cemetery in accordance with the specification and ensure that the space remains suitable for quiet reflection and remembrance and is respectful and inclusive for all.

Renewal: Two individual additional years by mutual agreement

May Balfour Gardens Maintenance

May Balfour Gardens maintenance. The contractor will be required to maintain May Balfour Gardens with care and respect at all times. Maintenance work must be carried out sensitively to minimise disruption to visitors and protect the peaceful nature of the site.

Renewal: Two individual additional years by mutual agreement

Waste Management

Waste management and bin clearance. The contractor will be required to ensure that bins are collected in a timely manner and that collected waste is appropriately managed. Tenderers must demonstrate how they will minimise the environmental impact of the service.

Renewal: Two individual additional years by mutual agreement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dda2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075265-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

77340000 - Tree pruning and hedge trimming

90511000 - Refuse collection services

98371111 - Cemetery maintenance services

Notice Value(s)

Tender Value
£255,000 £100K-£500K
Lots Value
£255,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20262 months ago
Submission Deadline
5 Oct 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Marlow Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MARLOW
Postcode
SL7 2AG
Postcode Area
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLJ13 Buckinghamshire
Local Authority
Buckinghamshire
Electoral Ward
Marlow
Westminster Constituency
Beaconsfield

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...