Grounds Maintenance Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06dda2-2026-08-07T12:23:51+01:00",
    "date": "2026-08-07T12:23:51+01:00",
    "ocid": "ocds-h6vhtk-06dda2",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBHY-8632-RWBX",
            "name": "Marlow Town Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBHY-8632-RWBX"
            },
            "address": {
                "streetAddress": "Court Garden House, Marlow",
                "locality": "Marlow",
                "postalCode": "SL7 2AG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ13"
            },
            "contactPoint": {
                "name": "Debbie Abbott",
                "email": "office@marlow-tc.gov.uk",
                "telephone": "+441628484024"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.marlow-tc.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
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            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBHY-8632-RWBX",
        "name": "Marlow Town Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-06dda2",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Grounds Maintenance Contract",
        "description": "The Council is seeking suitably experienced and competent contractors to provide grounds maintenance services in accordance with the Council's specification. The principal services required are: * Grass cutting and trimming of urban grass verges; * Trimming and pruning of hedges, verges, trees and shrubs; * Rights of way clearance; * Cemetery maintenance; * May Balfour Gardens maintenance; and * Bin clearance. Additional services may occasionally be required, including: * Trimming and pruning of hedges, verges, trees and shrubs not forming part of the regular scheme; and * Siding out of overgrown footways or other Rights of Way not forming part of the regular scheme.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77313000",
                        "description": "Parks maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77340000",
                        "description": "Tree pruning and hedge trimming"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511000",
                        "description": "Refuse collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98371111",
                        "description": "Cemetery maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77313000",
                        "description": "Parks maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77340000",
                        "description": "Tree pruning and hedge trimming"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511000",
                        "description": "Refuse collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98371111",
                        "description": "Cemetery maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77313000",
                        "description": "Parks maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77340000",
                        "description": "Tree pruning and hedge trimming"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511000",
                        "description": "Refuse collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98371111",
                        "description": "Cemetery maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77313000",
                        "description": "Parks maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77340000",
                        "description": "Tree pruning and hedge trimming"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511000",
                        "description": "Refuse collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98371111",
                        "description": "Cemetery maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "value": {
            "amountGross": 306000,
            "amount": 255000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Tenders to be submitted by post or hand delivered",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2026-10-05T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-09-22T23:59:00+01:00"
        },
        "otherRequirements": {
            "reservedParticipation": [
                "smeVcse"
            ],
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
            }
        },
        "lots": [
            {
                "id": "1",
                "title": "General Grounds Maintenance",
                "description": "General grounds maintenance, including verges, open spaces and pathways. Services include grass cutting and trimming, maintenance of hedges, verges, trees and shrubs and Rights of Way clearance, together with associated services identified in the specification. Tenderers applying for Lot 1 will be required to demonstrate how they will maintain the Council's verges, open spaces and paths, including how biodiversity will be encouraged while maintaining a tidy appearance where it matters and ensuring safety for all.",
                "status": "active",
                "value": {
                    "amountGross": 180000,
                    "currency": "GBP",
                    "amount": 150000
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two individual additional years by mutual agreement"
                },
                "awardCriteria": {
                    "description": "The contract will be awarded on the basis of the Most Advantageous Tender, taking account of the published award criteria. The evaluation weighting will be: Award criterion Weighting Capability & Approach 30% Pricing 50% Social Value 20% Total 100% The award criteria and assessment methodology are set out in greater detail in the associated tender documentation. ________________________________________ 24. Capability & Approach - Lot 1 Tenderers applying for Lot 1 must provide a response titled: Capability & Approach Statement - Lot 1 The response must describe: * How the contractor will approach maintenance of the Council's verges, open spaces and paths, based on prior experience; * How biodiversity will be encouraged while maintaining a tidy appearance where it matters; * How safety will be maintained for all; * The qualifications and experience of staff who will be involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 25. Capability & Approach - Lot 2 Tenderers applying for Lot 2 must provide a response titled: Capability & Approach Statement - Lot 2 The response must describe: * How the contractor will approach maintenance of the cemetery; * How the cemetery will be maintained as a space suitable for quiet reflection and remembrance; * How the contractor will ensure the cemetery remains respectful and inclusive for all; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 26. Capability & Approach - Lot 3 Tenderers applying for Lot 3 must provide a response titled: Capability & Approach Statement - Lot 3 The response must describe: * How May Balfour Gardens will be maintained with care and respect at all times; * How maintenance work will be carried out sensitively; * How disruption to visitors will be minimised; * How the peaceful nature of the site will be protected; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 27. Capability & Approach - Lot 4 Tenderers applying for Lot 4 must provide a response titled: Capability & Approach Statement - Lot 4 The response must describe: * How the contractor will ensure bins are collected in a timely manner; * How collected waste will be managed; * How the environmental impact of waste management will be minimised; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. Social Value Tenderers applying for any lot must provide a response titled: Social Value Statement The response must explain how the contractor will contribute to the Marlow Town community through delivery of the contract. Examples may include: * Local employment; * Community engagement and wellbeing; * Social inclusion; * Local economic benefits; * Use of local suppliers and small businesses; * Environmental benefits; * Increased biodiversity; * Carbon reduction; and * Waste minimisation. Tenderers should describe their alignment with the Marlow Town Council Vision & Strategy and the UN Sustainable Development Goals, where appropriate."
                }
            },
            {
                "id": "2",
                "title": "Cemetery Maintenance",
                "description": "Cemetery maintenance. The contractor will be required to maintain the cemetery in accordance with the specification and ensure that the space remains suitable for quiet reflection and remembrance and is respectful and inclusive for all.",
                "status": "active",
                "value": {
                    "amountGross": 66000,
                    "currency": "GBP",
                    "amount": 55000
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two individual additional years by mutual agreement"
                },
                "awardCriteria": {
                    "description": "The contract will be awarded on the basis of the Most Advantageous Tender, taking account of the published award criteria. The evaluation weighting will be: Award criterion Weighting Capability & Approach 30% Pricing 50% Social Value 20% Total 100% The award criteria and assessment methodology are set out in greater detail in the associated tender documentation. ________________________________________ 24. Capability & Approach - Lot 1 Tenderers applying for Lot 1 must provide a response titled: Capability & Approach Statement - Lot 1 The response must describe: * How the contractor will approach maintenance of the Council's verges, open spaces and paths, based on prior experience; * How biodiversity will be encouraged while maintaining a tidy appearance where it matters; * How safety will be maintained for all; * The qualifications and experience of staff who will be involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 25. Capability & Approach - Lot 2 Tenderers applying for Lot 2 must provide a response titled: Capability & Approach Statement - Lot 2 The response must describe: * How the contractor will approach maintenance of the cemetery; * How the cemetery will be maintained as a space suitable for quiet reflection and remembrance; * How the contractor will ensure the cemetery remains respectful and inclusive for all; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 26. Capability & Approach - Lot 3 Tenderers applying for Lot 3 must provide a response titled: Capability & Approach Statement - Lot 3 The response must describe: * How May Balfour Gardens will be maintained with care and respect at all times; * How maintenance work will be carried out sensitively; * How disruption to visitors will be minimised; * How the peaceful nature of the site will be protected; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 27. Capability & Approach - Lot 4 Tenderers applying for Lot 4 must provide a response titled: Capability & Approach Statement - Lot 4 The response must describe: * How the contractor will ensure bins are collected in a timely manner; * How collected waste will be managed; * How the environmental impact of waste management will be minimised; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. Social Value Tenderers applying for any lot must provide a response titled: Social Value Statement The response must explain how the contractor will contribute to the Marlow Town community through delivery of the contract. Examples may include: * Local employment; * Community engagement and wellbeing; * Social inclusion; * Local economic benefits; * Use of local suppliers and small businesses; * Environmental benefits; * Increased biodiversity; * Carbon reduction; and * Waste minimisation. Tenderers should describe their alignment with the Marlow Town Council Vision & Strategy and the UN Sustainable Development Goals, where appropriate."
                }
            },
            {
                "id": "3",
                "title": "May Balfour Gardens Maintenance",
                "description": "May Balfour Gardens maintenance. The contractor will be required to maintain May Balfour Gardens with care and respect at all times. Maintenance work must be carried out sensitively to minimise disruption to visitors and protect the peaceful nature of the site.",
                "status": "active",
                "value": {
                    "amountGross": 36000,
                    "currency": "GBP",
                    "amount": 30000
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two individual additional years by mutual agreement"
                },
                "awardCriteria": {
                    "description": "The contract will be awarded on the basis of the Most Advantageous Tender, taking account of the published award criteria. The evaluation weighting will be: Award criterion Weighting Capability & Approach 30% Pricing 50% Social Value 20% Total 100% The award criteria and assessment methodology are set out in greater detail in the associated tender documentation. ________________________________________ 24. Capability & Approach - Lot 1 Tenderers applying for Lot 1 must provide a response titled: Capability & Approach Statement - Lot 1 The response must describe: * How the contractor will approach maintenance of the Council's verges, open spaces and paths, based on prior experience; * How biodiversity will be encouraged while maintaining a tidy appearance where it matters; * How safety will be maintained for all; * The qualifications and experience of staff who will be involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 25. Capability & Approach - Lot 2 Tenderers applying for Lot 2 must provide a response titled: Capability & Approach Statement - Lot 2 The response must describe: * How the contractor will approach maintenance of the cemetery; * How the cemetery will be maintained as a space suitable for quiet reflection and remembrance; * How the contractor will ensure the cemetery remains respectful and inclusive for all; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 26. Capability & Approach - Lot 3 Tenderers applying for Lot 3 must provide a response titled: Capability & Approach Statement - Lot 3 The response must describe: * How May Balfour Gardens will be maintained with care and respect at all times; * How maintenance work will be carried out sensitively; * How disruption to visitors will be minimised; * How the peaceful nature of the site will be protected; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 27. Capability & Approach - Lot 4 Tenderers applying for Lot 4 must provide a response titled: Capability & Approach Statement - Lot 4 The response must describe: * How the contractor will ensure bins are collected in a timely manner; * How collected waste will be managed; * How the environmental impact of waste management will be minimised; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. Social Value Tenderers applying for any lot must provide a response titled: Social Value Statement The response must explain how the contractor will contribute to the Marlow Town community through delivery of the contract. Examples may include: * Local employment; * Community engagement and wellbeing; * Social inclusion; * Local economic benefits; * Use of local suppliers and small businesses; * Environmental benefits; * Increased biodiversity; * Carbon reduction; and * Waste minimisation. Tenderers should describe their alignment with the Marlow Town Council Vision & Strategy and the UN Sustainable Development Goals, where appropriate."
                }
            },
            {
                "id": "4",
                "title": "Waste Management",
                "description": "Waste management and bin clearance. The contractor will be required to ensure that bins are collected in a timely manner and that collected waste is appropriately managed. Tenderers must demonstrate how they will minimise the environmental impact of the service.",
                "status": "active",
                "value": {
                    "amountGross": 24000,
                    "currency": "GBP",
                    "amount": 20000
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two individual additional years by mutual agreement"
                },
                "awardCriteria": {
                    "description": "The contract will be awarded on the basis of the Most Advantageous Tender, taking account of the published award criteria. The evaluation weighting will be: Award criterion Weighting Capability & Approach 30% Pricing 50% Social Value 20% Total 100% The award criteria and assessment methodology are set out in greater detail in the associated tender documentation. ________________________________________ 24. Capability & Approach - Lot 1 Tenderers applying for Lot 1 must provide a response titled: Capability & Approach Statement - Lot 1 The response must describe: * How the contractor will approach maintenance of the Council's verges, open spaces and paths, based on prior experience; * How biodiversity will be encouraged while maintaining a tidy appearance where it matters; * How safety will be maintained for all; * The qualifications and experience of staff who will be involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 25. Capability & Approach - Lot 2 Tenderers applying for Lot 2 must provide a response titled: Capability & Approach Statement - Lot 2 The response must describe: * How the contractor will approach maintenance of the cemetery; * How the cemetery will be maintained as a space suitable for quiet reflection and remembrance; * How the contractor will ensure the cemetery remains respectful and inclusive for all; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 26. Capability & Approach - Lot 3 Tenderers applying for Lot 3 must provide a response titled: Capability & Approach Statement - Lot 3 The response must describe: * How May Balfour Gardens will be maintained with care and respect at all times; * How maintenance work will be carried out sensitively; * How disruption to visitors will be minimised; * How the peaceful nature of the site will be protected; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. ________________________________________ 27. Capability & Approach - Lot 4 Tenderers applying for Lot 4 must provide a response titled: Capability & Approach Statement - Lot 4 The response must describe: * How the contractor will ensure bins are collected in a timely manner; * How collected waste will be managed; * How the environmental impact of waste management will be minimised; * The qualifications and experience of staff involved in delivery; * How performance will be monitored against the contract; and * The contractor's approach to continuous improvement. Social Value Tenderers applying for any lot must provide a response titled: Social Value Statement The response must explain how the contractor will contribute to the Marlow Town community through delivery of the contract. Examples may include: * Local employment; * Community engagement and wellbeing; * Social inclusion; * Local economic benefits; * Use of local suppliers and small businesses; * Environmental benefits; * Increased biodiversity; * Carbon reduction; and * Waste minimisation. Tenderers should describe their alignment with the Marlow Town Council Vision & Strategy and the UN Sustainable Development Goals, where appropriate."
                }
            }
        ],
        "documents": [
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                "id": "A-20280",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-20280",
                "format": "application/pdf"
            },
            {
                "id": "074698-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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                "datePublished": "2026-08-06T12:50:41+01:00",
                "format": "text/html"
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            {
                "id": "075265-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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                "datePublished": "2026-08-07T12:23:51+01:00",
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        "amendments": [
            {
                "id": "075265-2026",
                "description": "The tender documentation was amended to present the value of each lot over the full contract term, replacing the previous annual value presentation. This change was made to provide a clearer representation of the total contract value for each lot across the entire tender period."
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    },
    "language": "en"
}