Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Cleaning Tender for the Services at Mosaic Partnership Trust

MOSAIC PARTNERSHIP TRUST

This public procurement record has 2 releases in its history.

Tender

14 Aug 2026 at 13:22

UK4 - Tender Notice
Planning

07 Aug 2026 at 11:25

UK1 - Pipeline Notice
Summary of the contracting process

Mosaic Partnership Trust is procuring school cleaning services for Redfield Edge Primary School (BS30 9TL), Raysfield Primary School (BS37 6JE) and Gillingstool Primary School (BS35 2EG). The work covers classrooms, corridors and other school areas, supporting clean, orderly environments for teaching and learning. The Trust is seeking consistent, high-standard cleaning, effective quality assurance, clear communication with schools and operations management, daily interaction with each School Business Manager, and reliable handover of special needs and comments. Staff hours should suit each site and maximise completed work, with training and development for cleaning teams. The buyer is Mosaic Partnership Trust, based in Bristol, and the services are classified as school cleaning services (CPV 90919300).

The procurement has reached tender: Mosaic Partnership Trust invited offers through an open procedure, with a framework agreement involved. The clarification deadline is 11 September 2026, clarification responses are due by 15 September, and tender responses must be submitted electronically through the Red Box Portal by 3:00pm on 18 September 2026. Site visits are scheduled for 7 September. The contract is due to run from 1 January 2027 to 31 December 2029, with two possible one-year extensions to 31 December 2031. Its estimated value is £550,000 excluding VAT (£660,000 including VAT). Evaluation is split equally between cost and quality, at 50% each. The award is due by 19 October 2026, following shortlisted-bidder presentations and reference visits.

This opportunity suits cleaning contractors, including small and medium-sized enterprises, with the operational capacity to service three primary schools and coordinate consistent delivery across multiple sites. Strong applicants will be able to demonstrate robust quality assurance, dependable workforce management and training, responsive communication with school and operations staff, and practical systems for recording and handing over daily issues or special requirements. The Trust is looking for a flexible service partner able to adjust cleaning hours to site needs, support additional work around key school events and maintain high standards in busy educational environments. Experience of school or comparable multi-site cleaning will be relevant, alongside the ability to operate an open-book, auditable commercial arrangement and provide ongoing performance information.

How relevant is this notice?

Notice Information

Notice Title

Cleaning Tender for the Services at Mosaic Partnership Trust

Notice Description

You are hereby invited to tender for the Cleaning Services at Mosaic Partnership Trust. The schools involved are as follows: Redfield Edge Primary School, BS30 9TL Raysfield Primary School, BS37 6JE Gillingstool Primary School, BS35 2EG Please ensure that you are fully conversant with the Specification, Terms and Conditions of Contract. The key aims of the tender are to: Provide a high standard of cleaning. Deliver the cleaning services with consistency - good quality assurance systems in place. Good communication at local and Operations Manager level with the school's - two-way communication Daily interaction with the School Business Manager Develop an effective method of handing over any special needs and comments on a daily basis. Cleaners to work the hours that best suit the needs of the site and maximise the work completed. Training and development of the teams This does not imply that this is not happening now - these are the aims of the contract. The Trust works to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important. The cleanliness and good order of the classrooms, corridors and other areas of the school's impacts upon the teaching and learning. The Trust's expectations are high, and they are looking for a cleaning Contractor who has the same aims and aspirations. The Trust does seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events throughout the school year. Tender Timescale: Advertise ITT - Aug 2026 Site Visits - Monday 7th September 2026 Clarification Deadline - 11th Sept 2026 Clarification Return Deadline - 15th Sept 2026 Deadline for Tender responses - Friday 18th September - 3:00pm Evaluation of the Tender responses - Late Sept/Early Oct Presentation by shortlisted bidders - Wednesday 14th October 2026 Client references visits - Oct 2026 Contract Awarded by - 19th Oct 2026 Mobilisation Meetings - w/c 2nd Nov 2026 Contract Commencement - 1st Jan 2027

Lot Information

Lot 1

Renewal: The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. The financial structure of the contract is designed to reflect the schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dee8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077685-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£550,000 £500K-£1M
Lots Value
£550,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 months ago
Submission Deadline
18 Sep 2026Expired
Future Notice Date
14 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MOSAIC PARTNERSHIP TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS30 8AA
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
South Gloucestershire
Electoral Ward
Parkwall & Warmley
Westminster Constituency
North East Somerset and Hanham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...