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The MILL Academy - ICT Managed Service

The Mill Academy

This public procurement record has 1 release in its history.

Tender

07 Aug 2026 at 16:48

UK4 - Tender Notice
Summary of the contracting process

The MILL Academy is procuring a full, daily managed ICT service for its entire Trust-wide ICT infrastructure. The successful contractor will provide end-to-end management, technical support, development and ongoing service improvement for pupils, staff, visitors and the local community across the Trust’s three school sites. The requirement covers the complete ICT environment rather than isolated support functions, so it is aimed at providers able to take responsibility for the full service cycle. The Trust currently has two onsite technical support staff, and the service will support more than 1,200 pupils across the schools. The procurement is for computer-related services, with The MILL Academy as the buying organisation and Minerva Procurement Consultancy Services Limited managing the process.

The procurement has reached tender: The MILL Academy invited suppliers to submit a Procurement Specific Questionnaire under a selective competitive flexible procedure. Up to five suppliers will be shortlisted for the Invitation to Tender, with the three highest-scoring bidders envisaged for presentation day. Enquiries close at 17:00 on 18 August 2026 and expressions of interest are due by 17:00 on 8 September 2026. The contract is planned to run from 1 March 2027 to 28 February 2030, with two optional 12-month extensions available until 28 February 2032. Its estimated value is £425,000 excluding VAT, or £510,000 including VAT. Evaluation is weighted 65% quality and 35% price. The award process is scheduled to conclude by 20 January 2027.

This opportunity suits established managed service providers with the capacity to deliver a complete ICT service across three school sites, rather than businesses offering only ad hoc technical support or a single specialist component. Bidders should be able to manage, support and develop the Trust’s whole ICT infrastructure while maintaining a consistently high service for education users. Relevant operational experience in supporting schools, trusts or similarly distributed organisations would be well aligned with the requirement. The incoming contractor should also be prepared to manage the employment implications of the service: TUPE is expected to apply to one of the two existing ICT staff, and one ICT employee is a member of the Local Government Pension Scheme. Suppliers need the resources and expertise to absorb these responsibilities alongside service delivery.

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Notice Information

Notice Title

The MILL Academy - ICT Managed Service

Notice Description

The MILL Academy is currently out to tender for the provision of a full daily ICT Managed service. The Contractor will be responsible for the provision of a full Trust ICT service for the pupils and staff at their three (3) school sites. The Trust requires a Contractor to undertake the ICT Managed Service in accordance with good practice so as to provide a high service standard throughout the Trust for the benefit of school staff and pupils, the local community and any visitors to the sites. There are currently three (3) schools within the Trust in various locations. The schools currently receive onsite technical support from two (2) members of staff. There are over 1200 pupils on roll across all sites for the academic year 2026/27. TUPE is expected to apply to one (1) of the two (2) staff, details of which can be found in the tender documentation. There is one (1) employee in the ICT team that is a member of the Local Government Pension Scheme and all details are in the tender documentation. The Trust is inviting suppliers to tender for the supply of management and support for its entire ICT infrastructure. Only suppliers who are able to manage the complete cycle of support and management of all of the school's ICT infrastructure, and can provide excellent support, development and management thereafter, should express an interest in the opportunity.

Lot Information

Lot 1

Renewal: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06df7c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075457-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72500000 - Computer-related services

Notice Value(s)

Tender Value
£425,000 £100K-£500K
Lots Value
£425,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
2028-08-07

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Mill Academy
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITNEY
Postcode
OX28 4AX
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
West Oxfordshire
Electoral Ward
Witney South
Westminster Constituency
Witney

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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