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Request for quote for: HDC202610 Weekly ROSPA Inspections

Hart District Council

This public procurement record has 2 releases in its history.

TenderUpdate

24 Aug 2026 at 11:19

UK4 - Tender Notice
Tender

10 Aug 2026 at 13:40

UK4 - Tender Notice
Summary of the contracting process

Hart District Council is seeking a certified contractor for weekly ROSPA safety inspections and related maintenance at its outdoor play and recreation sites. The service covers four playgrounds, two outdoor fitness areas and four BMX, mountain bike and scooter areas. The contractor must provide regular ROSPA inspection reports, complete small repairs where possible during site visits, and provide quotations for larger repairs for the council’s written approval. The requirement also includes the ability to quote for inspections or works at any new play areas added to the council’s portfolio. This is a playground equipment inspection, repair and maintenance service for sites managed by Hart District Council in its area, with the council based in Fleet.

The procurement has reached the tender stage: Hart District Council invited offers through a below-threshold open competition. It is a single-lot services contract, with electronic submission allowed. The enquiry deadline was 24 August 2026 at 12:00, and the offer submission deadline is 7 September 2026 at 12:00. The contract is scheduled to run from 1 October 2026 to 30 September 2029. Its estimated value is £30,000 excluding VAT, or £36,000 including VAT. The council’s request for quotation sets out the evaluation basis and must be consulted for the detailed assessment criteria. Clarifications issued up to 24 August 2026 form part of the tender information.

This opportunity suits a certified playground inspection and maintenance contractor with the capability to carry out weekly ROSPA inspections across multiple outdoor recreation facilities. Suppliers need to produce regular inspection reports, identify safety issues and undertake small fixes during visits where they are able to do so. They should also be able to assess larger repairs and prepare quotations for the council to approve in writing. The requirement favours businesses with sufficient operational capacity to maintain ten existing areas—four playgrounds, two outdoor fitness areas and four BMX, mountain bike and scooter areas—throughout a three-year contract, while also responding to potential future play areas added to the council’s portfolio. The contract is identified as suitable for SMEs and voluntary, community and social enterprises.

How relevant is this notice?

Notice Information

Notice Title

Request for quote for: HDC202610 Weekly ROSPA Inspections

Notice Description

The Council is seeking a certified contractor to undertake our weekly playground ROSPA inspections for a period of three years Weekly ROSPA inspections of four playgrounds, two outdoor fitness areas and four BMX/mountain bike/scooter areas. To provide regular ROSPA reports. To carry out small fixes as required and able while on site. To provide quotes for larger fixes to be agreed in writing with the council. To have the ability to provide quotes for any future play areas that may be added to our portfolio.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e02a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080246-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50870000 - Repair and maintenance services of playground equipment

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
£30,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20261 months ago
Submission Deadline
7 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hart District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FLEET
Postcode
GU51 4AE
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Hart
Electoral Ward
Fleet Central
Westminster Constituency
North East Hampshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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