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School Cleaning Contract for Ysgol Y Deri, Derw Newydd and Ysgol Llyn Derw

Vale of Glamorgan Council

This public procurement record has 1 release in its history.

Planning

10 Aug 2026 at 15:08

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Vale of Glamorgan Council is planning a school cleaning services contract for four sites serving Ysgol Y Deri, Derw Newydd and Ysgol Llyn Derw. The scope covers cleaning at Ysgol Y Deri’s Barry and Penarth sites, Derw Newydd in Barry, and Ysgol Llyn Derw in Penarth. The work is therefore suited to commercial cleaning providers able to operate across school premises in Barry and Penarth, including restricted-access areas. The council is the public-sector buyer. A group site visit is intended to help interested suppliers understand the buildings and areas requiring cleaning visually, with escorted access because some areas are restricted.

This is preliminary market engagement at the planning stage; it is not an invitation to tender. The council expects to issue the tender during September or October 2026, with a future notice date of 1 October 2026. A group site visit is planned for 24 August 2026, covering the Barry and Penarth sites in sequence. Suppliers must express interest in attending in advance, and questions arising from the visit or opportunity must be submitted by 7 September 2026. The anticipated contract is one lot, with an estimated value of £984,000 excluding VAT, or £1,180,800 including VAT. The intended contract period is 1 March 2027 to 1 March 2030, with possible renewal to 1 March 2031.

The procurement is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises. It will suit established school or commercial cleaning contractors with the workforce, equipment and management systems to service four education sites across Barry and Penarth. Suppliers should be prepared for escorted access and restricted areas within active school premises, and for coordinating travel between locations. The site visit is not mandatory and attending, or not attending, will not affect a supplier’s ability to bid when the tender is issued. Businesses that want to prepare should review their capacity for multi-site school cleaning, plan suitable staff and supervision arrangements, and consider whether they can deliver consistent standards across both Barry and Penarth.

How relevant is this notice?

Notice Information

Notice Title

School Cleaning Contract for Ysgol Y Deri, Derw Newydd and Ysgol Llyn Derw

Notice Description

The Council is undertaking preliminary market engagement in relation to an upcoming cleaning services contract covering four school sites within Barry and Penarth. Suppliers wishing to express an interest are invited to attend a group site visit on 24 August 2026. Due to project timescales and site access restrictions, only group visits can be accommodated, individual site visits will not be available. The purpose of the visit is to allow suppliers to gain a visual understanding of the sites and areas requiring cleaning services. No procurement discussions, specification clarification, pricing discussions or question-and-answer sessions will take place during the visits. The tender opportunity is currently anticipated to be issued during September/October 2026. Any questions in relation to this opportunity and or arising from the site visit must be submitted formally via Sell2Wales (www.sell2wales.gov.wales) by no later than 7th September 2026. Responses will be issued through the Sell2Wales, and will be made available to all interested bidders to ensure equal treatment and transparency. Attendance at the site visit is not mandatory and participation or non-participation will not affect a supplier's ability to bid for the contract. All parties wishing to attend must confirm attendance in advance via the Dialogue/Message function within Sell2Wales. Confirmation should include the attendee name(s) and company details. The visits will be fully escorted due to the presence of restricted-access areas within the schools. Please ensure that attendees arrive promptly at each location. Once a site visit has commenced, access may not be available for late arrivals. Suppliers are responsible for making their own travel arrangements between sites. The site visits will be undertaken in the following order: 09:30 Ysgol y Deri (Barry Site) St Paul's Avenue Barry CF62 8HT 10:15 Derw Newydd Barry Road Barry CF62 9BG 11:30 Ysgol Llyn Derw Fort Road Penarth CF64 5AQ 12:45 Ysgol y Deri (Penarth Site) Sully Road Penarth CF64 2TP

Planning Information

Open to express interest in site visit and ask any follow up questions following the visit.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e05a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075821-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90919300 - School cleaning services

Notice Value(s)

Tender Value
£984,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2026Expired
Award Date
Not specified
Contract Period
1 Mar 2027 - 1 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Vale of Glamorgan Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARRY
Postcode
CF63 4RU
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Vale of Glamorgan
Electoral Ward
Castleland
Westminster Constituency
Vale of Glamorgan

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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