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Tender for the Provision of Cleaning Services as St Oscar Romero Catholic Academy Trust

ST OSCAR ROMERO CATHOLIC ACADEMY TRUST

This public procurement record has 2 releases in its history.

Tender

14 Aug 2026 at 16:06

UK4 - Tender Notice
Planning

10 Aug 2026 at 15:27

UK1 - Pipeline Notice
Summary of the contracting process

St Oscar Romero Catholic Academy Trust is procuring school cleaning services for four education sites: St Anthony Primary School in Anerley, St Thomas More Primary School in Bexleyheath, St Joseph’s Primary School in Bromley, and Coloma Convent Girls’ School in Croydon. The requirement covers consistently high standards of cleaning and good order across classrooms, corridors and other school areas. The Trust is seeking a contractor able to provide quality assurance, clear communication with schools and operations management, daily interaction with school business managers, and an effective process for passing on special requirements and comments. Services should be flexible around site needs and school events, with appropriate training and development for cleaning teams. The procurement is for services delivered across these four school locations.

The process has reached tender: the Trust invited offers through an open procedure. It is a single-lot procurement, with submissions made electronically through the Red Box Portal. The clarification deadline was 22 September 2026, and tender responses were due by 3:00pm on 1 October 2026. The evaluation was due to end by 21 October 2026. The contract is valued at £1,250,000 excluding VAT, or £1,500,000 including VAT. It runs from 1 January 2027 to 31 December 2029, with an option for two additional one-year extensions, giving a maximum end date of 31 December 2031. Offers are evaluated equally on cost and quality, at 50% each. The arrangement includes a framework with competition reopened for call-offs.

This opportunity suits established commercial cleaning contractors with experience in schools or other multi-site education environments. Suppliers should be able to deploy and manage cleaning teams across four sites, maintain reliable day-to-day service, and adapt staffing hours to each school’s operational needs. Strong quality assurance systems, consistent performance monitoring and clear escalation routes will be important. The Trust is looking for a contractor that can communicate effectively with school staff and an operations manager, handle special requirements and daily feedback, and support extra work around key events. Relevant bidders should also be able to provide structured training and development for cleaners, operate flexibly rather than offering only a basic routine service, and work under an auditable open-book financial arrangement.

How relevant is this notice?

Notice Information

Notice Title

Tender for the Provision of Cleaning Services as St Oscar Romero Catholic Academy Trust

Notice Description

You are hereby invited to tender for the Cleaning Services at St Oscar Romero Catholic Academy Trust. The schools involved are as follows: St Anthony Primary School, Genoa Road, Anerley, SE20 8ES St Thomas More Primary School, Sheldon Road, Bexleyheath, Kent, DA7 4PH St Joseph's Primary School, Plaistow Lane, Bromley, BR1 3JQ Coloma Convent Girls' School, Upper Shirley Road, Croydon, CR9 5AS Please ensure that you are fully conversant with the Specification, Terms and Conditions of Contract. The key aims of the tender are to: Provide a high standard of cleaning. Deliver the cleaning services with consistency - good quality assurance systems in place. Good communication at local and Operations Manager level with the school's - two-way communication Daily interaction with the School Business Manager Develop an effective method of handing over any special needs and comments on a daily basis. Cleaners to work the hours that best suit the needs of the site and maximise the work completed. Training and development of the teams This does not imply that this is not happening now - these are the aims of the contract. The Trust works to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important. The cleanliness and good order of the classrooms, corridors and other areas of the school's impacts upon the teaching and learning. The Trust's expectations are high, and they are looking for a cleaning Contractor who has the same aims and aspirations. The Trust does seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events throughout the school year. Tender Timescale: Advertise ITT - Aug 2026 Site Visits - Early September (w/c 7th Sept) Deadline for Tender responses - Thursday 1st Oct - 3:00pm Evaluation of the Tender responses - Early Oct Client references visits - Oct 2026 Advertise on Find a Tender & Red Box Portal - Aug 2026 Contractor to Visit Sites - Tue 7th & Wed 8th Sept 2026 Clarification Deadline - 22nd Sept 2026 Clarification Return Deadline - 25th Sept 2026 Deadline for return of Tender Responses - Thur 1st Oct - 3:00pm Evaluation of Responses - (Red Box) - w/c 5th Oct 2026 Presentation by shortlisted bidders - Monday 19th Oct 2026 Contract Awarded by - 21st Oct 2026 Mobilisation Meetings - w/c 2nd Nov 2026 Contract Commencement - 1st Jan 2027

Lot Information

Lot 1

Renewal: The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. The financial structure of the contract is designed to reflect the Trusts aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e063
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077826-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,250,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 months ago
Submission Deadline
1 Oct 2026Expired
Future Notice Date
14 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST OSCAR ROMERO CATHOLIC ACADEMY TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CROYDON
Postcode
CR9 5AS
Postcode Area
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
TLI61 Bromley
Local Authority
Croydon
Electoral Ward
Shirley South
Westminster Constituency
Croydon East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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