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Library Management & Reading List Systems

UNIVERSITY OF SUSSEX(THE)

This public procurement record has 1 release in its history.

Award

11 Aug 2026 at 16:11

Award Notice
Summary of the contracting process

The University of Sussex procured library management and reading list software for its institution. The requirement covers deeply integrated library management, catalogue and reading list products supporting the workflows of library staff, academic staff and students. The procurement is for software packages and information systems, delivered in South East England. It was arranged in two requirement areas: library management systems and reading list systems. The buyer is the University of Sussex, based at Falmer, Brighton. The scope is therefore relevant to software suppliers serving university libraries, academic resource management and student-facing reading list services, particularly those able to provide an integrated platform rather than disconnected products.

This procurement has reached the awarded stage and is marked complete. It used a limited award procedure without prior publication of a call for competition, under the APUC framework for Library Management Systems and Associated Services (IT1062 AP). Both the Library Management Systems and Reading List System lots are recorded as cancelled. The active award is to Ex Libris (UK) Ltd, and the contract is active. The contract value is £745,181.28 including the published currency of GBP, and it was signed on 29 June 2026. Evaluation for each lot was weighted 90% technical quality and 10% commercial cost. Two bids were recorded for the procurement.

For a supplier that did not win, this award demonstrates substantial university demand for integrated library and reading list technology from a single specialist provider. A credible competitor for a future requirement would need products covering library management, catalogue functions and reading list workflows, with integration between those services. The solution would need to work for the full stakeholder group identified by the University of Sussex: library staff, academic staff and students. Suppliers should therefore be able to evidence a mature higher-education library platform, strong technical quality and the capacity to support institution-wide use. The evaluation balance shows that technical capability was considerably more important than commercial cost, making product fit, integration and workflow performance central to competing for this buyer’s requirement.

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Notice Information

Notice Title

Library Management & Reading List Systems

Notice Description

Library Management System and Reading List software based on the deeply integrated library management, catalogue and reading list products which meet the workflow requirements of all stakeholders, Library & academic staff, and students of the institution

Lot Information

Library Management Systems

Library Management system and Reading List software based on the deeply integrated Library management, catalogue and reading list products which meet the workflow requirements of all stakeholders, Library & academic staff, and students of the institution.

Reading List System

Library Management system and Reading List software based on the deeply integrated Library management, catalogue and reading list products which meet the workflow requirements of all stakeholders, Library & academic staff, and students of the institution.

Procurement Information

Use of the APUC framework for Library Management Systems and Associated Services (IT1062 AP)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e1c0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076391-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£745,181 £500K-£1M

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 Jun 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SUSSEX(THE)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FALMER, BRIGHTON
Postcode
BN1 9RH
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ21 Brighton and Hove
Delivery Location
TLJ South East (England)
Local Authority
Brighton and Hove
Electoral Ward
Coldean & Stanmer
Westminster Constituency
Brighton Pavilion

Supplier Information

Number of Suppliers
1
Supplier Name

Ex Libris (UK) Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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