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Procurement of Bulk Fuel Supplies for London North Eastern Railway Limited

LONDON NORTH EASTERN RAILWAY LIMITED

This public procurement record has 1 release in its history.

Tender

11 Aug 2026 at 16:43

UK4 - Tender Notice
Summary of the contracting process

London North Eastern Railway Limited is buying bulk gas oil supplies for its Clayhills Depot in Aberdeen, supporting operational and engineering activities in the North of Scotland. The requirement is for gas oil meeting BS EN590 diesel standards, dyed for off-road use and suitable for UK railway vehicles. The estimated annual product volume is 6.2 million litres. This is a goods procurement for fuel supply, with delivery to the depot in Aberdeen. The successful bidder will contract directly with London North Eastern Railway Limited. The procurement is managed with support from FPA Consulting Limited, which provides procurement advice, administration and tender-process support.

The process has reached tender: the buyer invited offers through a selective competitive flexible procedure. It has one lot, with an expression-of-interest deadline of 24 September 2026 at 12:00. Submissions are uploaded electronically to a specified SharePoint folder, with a confirmation email required. The estimated value is £17,670,000 excluding VAT and £21,204,000 including VAT. The contract is due to run from 1 April 2027 to 31 March 2028, with options for two further 12-month extensions, giving a maximum period to 31 March 2030. Award is expected by 8 February 2027. Evaluation is weighted 50% supplier margin, 30% logistics of supply, 10% account management and customer support, and 10% social value.

This opportunity suits fuel suppliers able to source and deliver substantial volumes of compliant gas oil for railway use, including fuel dyed for off-road purposes. Bidders need dependable logistics arrangements capable of maintaining supply to Clayhills Depot in Aberdeen and supporting LNER’s operational and engineering requirements. The evaluation gives the greatest weight to the supplier margin, but technical capability is significant: logistics of supply accounts for 30% of the score. Suppliers should also be able to provide effective account management and customer support, and demonstrate a credible social-value offer. The competitive process includes participation screening, negotiation, technical evaluation and a best and final offer on pricing, so bidders need commercial, operational and negotiation capability.

How relevant is this notice?

Notice Information

Notice Title

Procurement of Bulk Fuel Supplies for London North Eastern Railway Limited

Notice Description

London North Eastern Railway Limited (hereinafter LNER) is running this procurement for bulk fuel supplies for its Clayhills Depot in Aberdeen, which supports LNER's operational and engineering activities in the North of Scotland, under the competitive flexible procedure pursuant to sections 19 and 20 of the Procurement Act 2023. The estimated annual volume of product is 6,200,000 litres - Product Specification: Gas Oil to BS EN590 Diesel for use in UK Railway vehicles. Dyed for off road purposes. LNER is a long distance passenger train operator providing intercity services on the East Coast Main Line, connecting London King's Cross with destinations across Yorkshire, the North East and Scotland. LNER has been publicly owned and operated by the Department for Transport's Operator of Last Resort since 24th June 2018 and is a wholly owned subsidiary of DfT Operator Limited (DfTO). LNER operates within a public sector governance framework and works closely with its suppliers to deliver safe, reliable and value for money rail services. DFTO is committed to working closely with all aspects of the rail industry to ensure the continued provision of critical passenger rail services. FPA Consulting Limited (hereinafter referenced as FPA) has been employed by LNER to act as procurement consultant and advisor to LNER for this procurement. In the event of a contract award, the successful Bidder will enter into a direct contract with LNER and not FPA. LNER proposes to enter into one contract with the successful Bidder for a 12-month period from 1st April 2027 with contract extension options for a further period of 12-months followed by 12-months giving a maximum potential period of 36-months.

Lot Information

Lot 1

Renewal: 12-month initial term with the option to extend by up to an additional two 12-month periods (up to 36-months maximum).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e1cc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076414-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

CPV Codes

09134000 - Gas oils

Notice Value(s)

Tender Value
£17,670,000 £10M-£100M
Lots Value
£17,670,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON NORTH EASTERN RAILWAY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO1 6GA
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLM Scotland
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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