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Quality and Management System (EQMS)

University of Leeds

This public procurement record has 1 release in its history.

Planning

12 Aug 2026 at 14:14

Planning Notice
Summary of the contracting process

The University of Leeds plans to replace its existing Enterprise Quality and Management System (EQMS) and implement a Common Data Environment (CDE). The software is intended to simplify working practices, bring multiple asset information systems together and help the University demonstrate compliance with relevant ISO standards. This is a software and information systems procurement, covering the proposed QIMS project as a single requirement. Delivery and implementation will be in Leeds. The buying organisation is the University of Leeds, a higher education institution. Suppliers should consider whether they can provide an integrated quality and management platform alongside a Common Data Environment, with the functionality needed to consolidate asset information and support evidence of compliance across the University.

This procurement is at the planning stage and is currently intended to involve pre-tender market engagement rather than a formal invitation to tender. The University is seeking market feedback on potential solutions, indicative costs and timescales, and suppliers’ ability to meet the requirement before launching a formal tender. The planned procurement has an estimated value of £400,000 including the stated currency of GBP and is arranged as one lot. The buyer’s expected date for the next notice is 1 October 2026. The procurement is classified as goods and software and information systems, and is covered by the Government Procurement Agreement. The formal procedure and tender conditions are expected to be established after market engagement.

This will suit software providers specialising in enterprise quality management, common data environments, asset information management or related information systems. Strong candidates are likely to be able to replace an existing EQMS, implement a new shared information environment and integrate or consolidate several asset information systems. Experience of simplifying business processes across a large higher education organisation would be relevant, as would the ability to support structured evidence for compliance with applicable ISO standards. Suppliers should be prepared to explain how their solution meets the University’s operational needs, what implementation approach they would take, and the likely delivery timescale and cost. The market engagement provides an opportunity for capable suppliers to shape the requirement before any formal competition.

How relevant is this notice?

Notice Information

Notice Title

Quality and Management System (EQMS)

Notice Description

The University of Leeds (The University) is seeking to replace an existing Enterprise Quality and Management System (EQMS) and to implement a Common Data Environment (CDE) to enable it to simplify ways of working, consolidate multiple asset information systems, and to enable the University to demonstrate compliance with relevant ISO standards. The purpose of this notice is to invite suppliers to take part in pre-tender market engagement for the University's proposed QIMS project. It is intended to help the University understand the market, gather feedback on potential solutions, indicative costs and timescales, and assess whether suppliers can meet the requirement before any formal tender is launched.

Lot Information

Lot 1

The University of Leeds (The University) is seeking to replace an existing Enterprise Quality and Management System (EQMS) and to implement a Common Data Environment (CDE) to enable it to simplify ways of working, consolidate multiple asset information systems, and to enable the University to demonstrate compliance with relevant ISO standards. Additional information: The purpose of this notice is to invite suppliers to take part in pre-tender market engagement for the University's proposed QIMS project. It is intended to help the University understand the market, gather feedback on potential solutions, indicative costs and timescales, and assess whether suppliers can meet the requirement before any formal tender is launched.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e2b1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076816-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Leeds
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS2 9JT
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE42 Leeds
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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