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Waiver - UHB_QEH - 12043 - Oncology Imaging Systems - Phantom Maintenance Contract

University Hospitals Birmingham NHS Foundation Trust

This public procurement record has 1 release in its history.

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13 Aug 2026 at 16:16

UK7 - Contract Details Notice
Summary of the contracting process

University Hospitals Birmingham NHS Foundation Trust procured a specialist maintenance service for phantoms used in oncology imaging. The requirement relates to maintaining these phantoms and was delivered for the Trust’s Queen Elizabeth Hospital Birmingham site in Edgbaston. Phantoms are equipment or test objects used to support imaging performance checks, quality assurance and system testing, so this requirement is relevant to suppliers providing maintenance, servicing or technical support for oncology imaging quality-assurance equipment. The procurement was associated with Oncology Imaging Systems, an East Sussex-based supplier. The work is categorised under contract administration services, although the stated operational requirement is the maintenance of oncology imaging phantoms for the University Hospitals Birmingham clinical environment.

The procurement is complete and the contract was awarded to Oncology Imaging Systems. It used a direct award below the relevant threshold, without competition, under a waiver arrangement. One lot was completed and the award is active. The contract was signed on 31 May 2026 and covers 1 June to 1 July 2026. Its value is £53,969.30 excluding VAT, or £64,763.16 including VAT. The published classification is contract administration services. The outcome shows that the Trust selected the named specialist supplier for the phantom maintenance requirement. The procurement was evaluated through the direct-award route rather than a competitive tender, so the published outcome does not set out a comparative scoring basis or competing bids.

This procurement is commercially relevant to established suppliers with specialist capability in maintaining phantoms used for oncology imaging, quality assurance and equipment performance testing. A credible competitor would need to understand the technical requirements of imaging phantoms, provide dependable maintenance support and work within a hospital environment. The awarded supplier’s position shows that the buyer accepted a specialist service provider for this defined requirement, rather than a general facilities or administrative contractor. Suppliers seeking comparable work from University Hospitals Birmingham should be able to demonstrate practical knowledge of oncology imaging support, clear service arrangements, suitable technical resources and the capacity to respond to a short, focused maintenance requirement. Experience supporting NHS or clinical imaging services would strengthen credibility when this buyer’s need is next reviewed.

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Notice Information

Notice Title

Waiver - UHB_QEH - 12043 - Oncology Imaging Systems - Phantom Maintenance Contract

Notice Description

This service relates to the phantoms maintenance contract provided by Oncology Imaging Systems

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e3e7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077378-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79994000 - Contract administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£53,969 Under £100K

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 May 20262 months ago
Contract Period
1 Jun 2026 - 1 Jul 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals Birmingham NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2GW
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Supplier Information

Number of Suppliers
1
Supplier Name

Oncology Imaging Systems

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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