Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Hybrid Mail Service

South Yorkshire Pensions Authority

This public procurement record has 1 release in its history.

Award

14 Aug 2026 at 15:55

Award Notice
Summary of the contracting process

South Yorkshire Pensions Authority procured a hybrid mail service: the production and delivery of mailing services for its communications and correspondence. The requirement is classified as mailing services and falls within the services category. Delivery is associated with South Yorkshire, with the authority based in Barnsley. The awarded supplier is CFH Docmail Limited, a large mailing and document-services business. The requirement is specific to hybrid mail rather than general office supplies or unrelated communications work, so it is most relevant to providers that can receive electronic documents, prepare them for physical distribution and manage the associated mailing operation for a public-sector organisation.

The procurement is complete and was awarded to CFH Docmail Limited on 18 May 2026. The contract was signed on that date and has a value of £625,000. The initial contract period is five years, with an option to extend for a further two years. South Yorkshire Pensions Authority used a limited procedure without prior publication of a call for competition, making a direct award under Crown Commercial Service Framework RM6280 Lot 6. No mini-competition or contract-specific quality and price assessment was undertaken. The published lot is marked cancelled, but the award and contract are active. One bid was recorded, submitted electronically by a non-EU supplier.

This award indicates an established requirement for outsourced hybrid mail at substantial public-sector scale. Competitors would need an operational service that links electronic document production with reliable physical mailing, including document handling, print preparation, fulfilment and distribution. They would also need the capacity to support a pensions authority’s recurring correspondence over a multi-year service period, with dependable processing, delivery controls and service continuity. Experience of public-sector mailing requirements would strengthen credibility, as would the ability to operate through Crown Commercial Service Framework RM6280 or a comparable purchasing route. The direct-award route means framework access and compliance with its supplier and service provisions are commercially important, alongside the technical capability to manage electronic orders and high-volume mail securely.

How relevant is this notice?

Notice Information

Notice Title

Hybrid Mail Service

Notice Description

Provision of mailing services

Lot Information

Lot 1

Provision of Hybrid Mail Service. Additional information: Mandatory weighting fields have been completed for system purposes only. The contract was awarded through a direct award mechanism under CCS Framework RM6280 Lot 6 and no mini-competition or contract-specific quality/price assessment was undertaken.

Procurement Information

This contract was awarded by direct award under Crown Commercial Services Framework RM6280 Lot 6. No further competition was undertaken and therefore no contract-specific evaluation weighting was applied. The supplier was selected in accordance with the framework's direct award provisions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e4f6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077816-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79571000 - Mailing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£625,000 £500K-£1M

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 May 20263 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Pensions Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARNSLEY, SOUTH YORKSHIRE
Postcode
S71 1HG
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE33 Barnsley
Delivery Location
TLE3 South Yorkshire
Local Authority
Barnsley
Electoral Ward
Central
Westminster Constituency
Barnsley North

Supplier Information

Number of Suppliers
1
Supplier Name

CFH Docmail Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...