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Xensam Software Asset Management SaaS Platform Renewal

Oxfordshire County Council

This public procurement record has 1 release in its history.

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17 Aug 2026 at 12:21

UK7 - Contract Details Notice
Summary of the contracting process

Oxfordshire County Council procured the renewal of its Xensam software asset management software-as-a-service platform. The requirement covers software licence management, discovery of installed software, compliance monitoring, licence optimisation and usage reporting, together with related managed services. It includes software subscriptions, support and annual licence true-ups where usage exceeds contracted levels. The platform supports management of the council’s software estate. The buying organisation is Oxfordshire County Council, based at County Hall in Oxford. The service is an IT services requirement covering software support, consulting and related managed provision, delivered for the council’s operations in Oxfordshire and the wider South East of England. The selected supplier is Softcat plc, acting as Xensam’s authorised reseller.

This procurement is complete and has been awarded through a below-threshold direct procedure without competition. One lot was awarded to Softcat plc. The award is active, and the contract was signed on 8 July 2026. The contract runs from 8 July 2026 to 24 May 2028, while the stated service period for the renewal is 25 May 2026 to 24 May 2028. Its value is £99,360 excluding VAT, or £119,232 including VAT. The procurement was evaluated through the direct-award route rather than a competitive tender. The contract is active and relates to IT services, including software subscriptions, support and software asset management services. Annual licence true-ups apply when usage exceeds contracted levels.

This procurement indicates established demand from Oxfordshire County Council for managed software asset management delivered through a SaaS platform. Suppliers best placed for a future requirement of this kind would need capability in software discovery, licence administration, compliance monitoring, optimisation and usage reporting, alongside the capacity to provide ongoing support and related managed services. Experience managing a public-sector software estate would help demonstrate credibility, particularly where accurate usage information and compliance oversight are important. The requirement also shows the commercial importance of access to the Xensam platform and of reseller or publisher-authorisation arrangements: Softcat was selected as Xensam’s authorised reseller. Businesses competing for similar work would therefore need both relevant technical service capability and an appropriate relationship with the platform provider.

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Notice Information

Notice Title

Xensam Software Asset Management SaaS Platform Renewal

Notice Description

Renewal of the Xensam Software Asset Management (SAM) SaaS platform for Oxfordshire County Council. The contract provides software licence management, software asset discovery, compliance monitoring, licence optimisation, usage reporting and related SAM managed services to support management of the Council's software estate. The solution is supplied by Softcat plc as the authorised reseller of Xensam. The contract covers the period from 25 May 2026 to 24 May 2028 with a total contract value of PS99,360 excluding VAT (PS119,232 including VAT). The contract includes software subscriptions, support and associated managed services, with annual licence true-ups applicable where usage exceeds contracted levels.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e58a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078076-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£99,360 Under £100K

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Jul 20261 months ago
Contract Period
8 Jul 2026 - 24 May 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Oxfordshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1ND
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
Oxford
Electoral Ward
Osney & St Thomas
Westminster Constituency
Oxford West and Abingdon

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT PLC

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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