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DILIGENT BOARDBOOKS LICENCE RENEWAL

DERBYSHIRE COMMUNITY HEALTH SERVICES NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

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18 Aug 2026 at 11:30

UK7 - Contract Details Notice
Summary of the contracting process

Derbyshire Community Health Services NHS Foundation Trust procured a licence renewal for Diligent Boardbooks, a software package for board and committee management. The requirement covers one board site, 54 board users, five committees and 20 board administrators. The software supports the Trust’s governance and administrative activity, with delivery across England. The buying organisation is the NHS foundation trust, based at the Ash Green Learning Disability Centre in Ashgate, Derbyshire. The awarded category is goods, specifically software and information systems. This is a focused software licensing requirement rather than a wider implementation, consultancy or hardware contract, so it is most relevant to suppliers of board-management, committee-management or related governance information systems.

The procurement is complete and the contract was awarded to Diligent Boardbooks Limited. The Trust used a direct award below the threshold, without competition, and the single lot is complete. The award is active and the contract was signed on 30 July 2026. The contract runs from 16 August 2026 to 15 August 2027. Its value is £18,313 excluding VAT, or £21,976 including VAT. The award covers the Diligent Boardbooks licence renewal for one board site, 54 users, five committees and 20 administrators. The evaluation basis was therefore a direct-award route rather than a competitive assessment of competing tenders. Diligent Boardbooks Limited is the selected supplier.

This award shows a defined requirement for board and committee governance software within an NHS foundation trust, at the scale of one board site, 54 users, five committees and 20 administrators. A credible competitor for a future requirement would need a mature platform that supports secure board and committee information, user administration and ongoing licence-based service delivery. Relevant experience would include supplying comparable governance software to NHS or other regulated public-sector organisations, supporting different user roles and committee structures, and maintaining reliable access for board members and administrators. Suppliers with an established product, implementation and customer-support capability would be better placed than businesses offering general document management without board-governance functionality.

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Notice Information

Notice Title

DILIGENT BOARDBOOKS LICENCE RENEWAL

Notice Description

12 MONTHS CONTRACT FROM 16TH AUGUST 2026 TO 15 AUGUST 2027 COSTS BOARD SITE 1 BOARD USER 54 COMMITTEES 5 BOARD ADMINSTRATORS 20

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e666
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078460-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£18,313 Under £100K

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Jul 20264 weeks ago
Contract Period
16 Aug 2026 - 15 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COMMUNITY HEALTH SERVICES NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ASHGATE
Postcode
S42 7JE
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
Not specified
Local Authority
North East Derbyshire
Electoral Ward
Brampton & Walton
Westminster Constituency
North East Derbyshire

Supplier Information

Number of Suppliers
1
Supplier Name

DILIGENT BOARDBOOKS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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