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Forces Families Project Oral Historian

City of Doncaster Council

This public procurement record has 1 release in its history.

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18 Aug 2026 at 14:32

UK7 - Contract Details Notice
Summary of the contracting process

City of Doncaster Council commissioned oral history support for its Forces Families Project. The service covers developing policies and procedures, improving the collection of oral histories, advising on equipment, training staff and volunteers, collecting interviews, producing transcriptions and summaries, and supporting evaluation and reporting. This is a specialist heritage and archive service, with the procurement classified under archive services. The work is for the Council’s Forces Families Project and is delivered in Doncaster, supporting the preservation and development of material relating to forces families. The requirement combines practical archive improvement with direct interview activity, training and project evaluation, so it is relevant to oral historians, archive consultants, heritage practitioners and organisations providing community-history support.

The procurement is complete and the contract has been awarded to Tracy Craggs, an SME. It used a direct award below the applicable threshold, without competition. One service lot was awarded. The contract was signed on 21 June 2026 and runs from 22 June 2026 to 31 May 2028. Its value is £6,300 gross. The contract is active, while the tender is recorded as complete. The requirement was evaluated through the Council’s direct-award route rather than a competitive tender. The awarded scope covers the full Forces Families Project oral historian service, including policy development, collection improvement, training, interview collection, transcription, summaries, evaluation and reporting support.

This procurement shows a defined requirement for a practitioner who can combine oral-history delivery with archive development and project support. A credible future competitor would need experience planning and conducting interviews, working sensitively with forces families, improving or managing historical collections, and producing accurate transcriptions and accessible summaries. The ability to advise on recording equipment and to train council staff and volunteers would strengthen a service offer, as would experience developing practical policies and procedures. Evidence of evaluating community heritage work and reporting outcomes would also be relevant. The work suits an individual specialist or small heritage, archive or oral-history practice able to deliver hands-on activity alongside structured advice and training.

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Notice Information

Notice Title

Forces Families Project Oral Historian

Notice Description

Oral History Support for Forces Families Project: policy and procedure development, collection improvement, equipment advice, staff/volunteer training, interview collection, transcription and summaries, plus evaluation and reporting support.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e6a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078585-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92512000 - Archive services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£6,300 Under £100K

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Jun 20262 months ago
Contract Period
22 Jun 2026 - 31 May 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Doncaster Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DONCASTER
Postcode
DN1 3BU
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE35 Doncaster
Delivery Location
Not specified
Local Authority
Doncaster
Electoral Ward
Town
Westminster Constituency
Doncaster Central

Supplier Information

Number of Suppliers
1
Supplier Name

TRACY CRAGGS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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