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Dental Epidemiology Survey (Oral Health Survey)

Dorset Council

This public procurement record has 2 releases in its history.

TenderUpdate

02 Sep 2026 at 14:42

Tender Notice
Award

19 Aug 2026 at 09:26

Award Notice
Summary of the contracting process

Dorset Council, acting as lead commissioner for itself and Bournemouth, Christchurch and Poole Council, commissioned annual Dental Epidemiology Surveys, also described as Oral Health Surveys, across both council areas. The service supports statutory public health work to assess and monitor oral health needs. It covers survey planning and sampling; engagement with schools and other educational settings; participant communications and consent; clinical dental examinations; data collection and quality assurance; support for analysis; and submission of results in line with the National Dental Epidemiology Programme and national guidance. This is a public health dental research and data service rather than routine patient treatment. Delivery spans Dorset and Bournemouth, Christchurch and Poole, with Dorset Council acting as the host and contracting authority.

The procurement has reached the award stage: Somerset NHS Foundation Trust was selected and the contract is active. Dorset Council used the Health Care Services (Provider Selection Regime) Regulations 2023 and Direct Award Process C, without a prior call for competition. The contract was signed on 4 August 2026. Its approximate lifetime value, including the extension option, is £100,000. Services cover school years 2025/26, 2026/27 and 2027/28, with an option for one further year covering the 2028/29 school year until 31 August 2029. The published lot used a 100% criterion based on the existing provider satisfactorily delivering the original contract and being likely to deliver the proposed contract to a sufficient standard. The wider assessment considered quality and innovation, value, integration, access and health inequalities, and social value.

This requirement is relevant to providers able to run population-level dental epidemiology surveys across multiple local authority areas, working to a nationally prescribed survey protocol. Credible competitors would need end-to-end capability: planning and sampling, engagement with schools and participants, consent administration, clinical examinations, secure data collection, quality assurance, analysis support and submission of survey data. The assessment evidence shows that appropriately trained and registered dental clinicians, DBS certification, GDPR and information-governance compliance, delivery to national fieldwork standards, and effective collaboration with regional dental co-ordinators are important. The selected supplier demonstrated strong performance on quality, innovation and value, while meeting the basic selection requirements. Organisations with established public health, education-setting and dental fieldwork capacity would be best placed when this type of requirement returns.

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Notice Information

Notice Title

Dental Epidemiology Survey (Oral Health Survey)

Notice Description

This procurement is being undertaken under the Health Care Services (Provider Selection Regime) Regulations 2023 using Direct Award Process C. The contract is for the provision of the Dental Epidemiology Survey (Oral Health Survey) across the Dorset Council and Bournemouth, Christchurch and Poole Council areas. Dorset Council is acting as the host authority on behalf of both local authorities. The service supports the statutory public health responsibility to assess and monitor oral health needs and includes survey planning, sampling, engagement with educational settings and participants, administration of consent processes, clinical examinations, data collection, quality assurance, analysis support and submission of survey data in accordance with the National Dental Epidemiology Programme and associated national guidance.

Lot Information

Lot 1

Dorset Council is acting as Lead Commissioner and Contracting Authority on behalf of itself and Bournemouth, Christchurch and Poole (BCP) Council. This procurement is for the delivery of annual oral health surveys across the BCP Council and Dorset Council areas, in line with the national specification. The Councils intend to award this contract to an existing provider, using Direct Award Process C under the Provider Selection Regime 2023. The approximate lifetime value of the contract, including any included extension options, is PS100,000. The services are to be provided for the school years 25/26, 26/27 and 27/28, with the option to extend the contract for one year to cover the 28/29 school year until 31st August 2029.

Options: The contract can be extended by one year.

Procurement Information

This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. Representations made by providers must be made to the relevant authority by 1st September 2026. This contract has not yet formally been awarded; this notice serves as an intention to award under PSR.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e713
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083110-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85130000 - Dental practice and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,000 £100K-£500K

Notice Dates

Publication Date
2 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dorset Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DORCHESTER
Postcode
DT1 1XJ
Postcode Area
Dorchester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK64 Dorset
Delivery Location
TLK25 Dorset
Local Authority
Dorset
Electoral Ward
Dorchester West
Westminster Constituency
West Dorset

Supplier Information

Number of Suppliers
1
Supplier Name

Somerset NHS Foundation Trust

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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