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Corporate Property Management System

Westminster City Council

This public procurement record has 1 release in its history.

Tender

20 Aug 2026 at 09:28

UK4 - Tender Notice
Summary of the contracting process

Westminster City Council is procuring a corporate property management system for its corporate property operations. The requirement is for software and information systems, including the system and associated functionality needed to support the Council’s property management activities. The procurement covers one requirement and is classified primarily as goods, although the system will involve related implementation and support activity. Delivery is for Westminster City Council in the United Kingdom. The contract may also cover additional services connected with the system, including modules, functionality, integrations, licences, implementation, migration, configuration, training, support, consultancy, reporting and data services. The Council has not undertaken preliminary market engagement for this procurement.

The procurement has reached tender: Westminster City Council invited offers through an above-threshold open procedure. Enquiries were due by 9 September 2026 at 16:00, and tender submissions were due by 23 September 2026 at 16:00. The estimated gross value is £864,000 including VAT, comprising the single lot. Evaluation is based on price at 40%, technical quality questions at 25%, demonstrations at 15%, detailed corporate property requirements at 10%, and social value and responsible procurement at 10%. The contract period is 1 July 2027 to 30 June 2031, with two extension options of up to 48 months each, allowing a maximum end date of 30 June 2035. The award decision was due by 30 November 2026.

This opportunity suits suppliers that provide corporate property management software and can deliver a complete system alongside implementation and ongoing support. Relevant capability includes configuring and integrating software, migrating property data, providing licences, training users, technical support, consultancy and reporting or data services. Suppliers should be able to demonstrate that their system meets detailed corporate property requirements and respond effectively to technical quality questions. Demonstrations form part of the evaluation, so bidders need the capacity to present the proposed solution clearly and show how it works in practice. The requirement is identified as suitable for small and medium-sized enterprises. Additional service work may be instructed during the contract, including further modules, functionality, integrations and configuration, with an aggregate value capped at £100,000 excluding VAT.

How relevant is this notice?

Notice Information

Notice Title

Corporate Property Management System

Notice Description

To procure a supplier to provide a corporate property management system to Westminster City Council. The Contracting Authority reserves the right to modify the terms of this procurement in accordance with section 31 of the Procurement Act 2023. Any modification to this Tender Notice and/or the associated procurement documents shall be made, published and notified to suppliers in accordance with the requirements of the Procurement Act 2023. The Authority may amend procurement documents, requirements, award criteria, contract terms, specifications or procurement timetables and may extend relevant deadlines where required. Contract Modifications / Additional Services Option The Authority intends that the contract awarded following this procurement will include a clear, precise and unequivocal contractual mechanism enabling the Authority, during the Contract Period, to require the successful supplier to provide certain additional services, service elements, modules, functionality, integrations, licences, implementation services, migration services, configuration services, training services, support services, consultancy services, reporting services, data services and/or other related services connected with the Corporate Property Management System. The additional services which may be required are those identified in the procurement documents, including the Specification, Pricing Schedule and Additional Services Schedule. The contract will specify the circumstances in which the Authority may require such additional services, the procedure for instructing them, the applicable pricing or charging mechanism, and any maximum aggregate value applicable to such additional services. The Authority anticipates that any instruction for additional services will be made by written notice to the supplier in accordance with the contract. The Authority is not obliged to require any additional services and may elect to require none, some or all of the additional services identified in the procurement documents. The estimated value stated in this Tender Notice includes the Authority's estimate of the value of the core services and the potential value of additional services that may be instructed under this option. The aggregate value of additional services shall not exceed PS100,000 excluding VAT. The inclusion of such value does not constitute a commitment by the Authority to purchase any additional services. The Authority considers that this mechanism is intended to constitute an express contractual option and a permitted modification mechanism for the purposes of section 74 of, and paragraph 1 of Schedule 8 to, the Procurement Act 2023, provided that any such modification is made in accordance with the contract and does not change the overall nature of the contract.

Lot Information

Lot 1

Renewal: 2 Extension options for up to 48 months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e82a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079282-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£864,000 £500K-£1M
Lots Value
£864,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20266 days ago
Submission Deadline
23 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2031 4-5 years
Recurrence
2032-05-10

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Westminster City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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